RFI_P2520003_NCR2_General_Waste_Clean-up_Wildlife_Area.pdf

State of California – Natural Resources Agency GAVIN NEWSOM, Governor DEPARTMENT OF FISH AND WILDLIFE CHARLTON H. BONHAM, Director

Director’s Office P.O. Box 944209 Sacramento, CA 94244-2090 www.wildlife.ca.gov

REQUEST FOR INFORMATION

NOTICE TO INTERESTED VENDORS

September 26, 2025

P2520003 NCR2 General Waste Clean-up Wildlife Area

RFI Due Date: October 20, 2025 at 5:00pm (PT)

1. Introduction

The California Department of Fish and Wildlife (CDFW) invites you to review and respond to this Request for Information (RFI) to obtain feedback from experienced vendors regarding the proposed NCR2 General Waste Clean-up Wildlife Area project.

2. Background

The California Department of Fish and Wildlife (CDFW) is tasked with excellent stewardship of the lands it holds in trust for the people of California. Like other public lands, CDFW properties are often inundated with trash and other refuse from illegal dumping, unauthorized camping, and other unauthorized activities. This waste may pose a health and safety risk to the public and pollutes the environment CDFW is entrusted to protect.

Stewardship of public lands involves cleanup of these materials, however, CDFW staff are unable to address the scale of the issue without contracted support and do not have the necessary classifications and associated training to safely handle, remove, and dispose of all potential material.

Most scenarios will include encampment cleanups but there may also be cleanups of illegal dumping, and trespass marijuana grows. The overall objective will be to clear all trash and biohazardous waste so that CDFW staff can conduct habitat restoration work.

Accomplishing this task will support CDFW’s mission to manage its lands for their ecological values, their public use, and enjoyment.

3. Purpose

CDFW’s purpose for this RFI is to solicit information and best practices from the vendor community. CDFW intends to use feedback and responses provided by vendors to help determine what is currently available in the marketplace and to gather information that may be useful in further developing an efficient and effective Scope of Work and Budget http://www.cdfw.ca.gov/

(see Attachment I, Draft Scope of Work and Attachment II, Draft Budget Detail and

Payment Provisions, both attached to this RFI). Interested vendors should provide responses based on knowledge and experience with other organizations and initiatives of this kind.

4. Key Action Dates

Below are the key action dates and times by which actions will be taken or completed. If

CDFW finds it necessary to change any of these dates, an addendum to this RFI will be posted to the RFI’s event page on the State’s Cal eProcure website.

Request for Information (RFI) released: September 26, 2025

Final date for question submission: October 6, 2025

Estimated date for State response to submitted questions: October 10, 2025

Final date for RFI submission: October 20, 2025

5. Responding to the RFI

Responses to this RFI are due by the date and time stated in the KEY ACTION DATES section. Responses must be submitted to the State’s contact identified in Section C below.

A. Responding to the RFI Questionnaire

1) Responses must be Microsoft Word or PDF. All text, tables, and drawings must use the Microsoft Office Suite (2015 or later) and be provided in readable formats.

2) Responses should be concise and straightforward. Respondents may provide narrative, diagrams, pictures, and any other available means to convey their comments or answer to each specification or question, and any additional recommendations that the respondent might find relevant to this RFI.

3) CDFW recognizes that not all respondents may be able or willing to respond to all issues addressed in the Questionnaire. While not required, respondents are encouraged to answer all questions.

4) Respondents may provide any additional information not specifically requested that the respondent might find relevant to the RFI.

5) Include an e-mail subject line of: “Response to RFI (P2520003);”

B. Questions

1) Respondents requiring clarification of the intent or content of this RFI and applicable documents or on procedural matters regarding the process may request clarification by submitting questions to the contract official listed in

Section C below.

2) To ensure a response, questions must be received by the final date for question submission listed in the Key Action Dates section above.

3) Question and answers may be provided to all respondents without identifying the submitters. At the sole discretion of the State, questions may be paraphrased by the State for clarity. Responses to questions will be posted to the RFI’s event page on the State’s Cal eProcure website.

4) When submitting a question, include the following information:

a. An e-mail subject line of: “Questions to RFI P2520003”

b. Vendor name and contact, telephone number, and e-mail address

c. The question and/or discrepancy found

d. RFI Section, page number, or other information useful in identifying the specific problem or issue stated in the question

C. Contact Official: All correspondence and questions related to this RFI must be directed to:

Contact Name: Jillian Harris

Email Address: Jillian.Harris@wildlife.ca.gov

6. Disclaimer

A. This RFI is for information gathering and planning purposes only and does not constitute a solicitation. A response to this RFI is not an offer and cannot be accepted by CDFW to form a binding contract. Questions received after the established due date may be addressed at the State’s discretion.

B. Participants are solely responsible for all expenses associated with responding to this RFI.

C. Participants are advised that the responses to this RFI will become public record and may be subject to the Public Records Act. Do not include any proprietary information in response to this RFI.

D. Responding to this RFI creates no obligation on the part of any participant to

CDFW. Conversely, issuing this RFI and considering the responses creates no obligation on the part of CDFW to any participant.

mailto:Jillian.Harris@wildlife.ca.gov

E. Submitting a response to this RFI will not enhance the review of that respondent’s proposal(s) to any future solicitations. Not submitting a response to this RFI will not prohibit a response to any future solicitation, nor disadvantage the evaluation of a response to any future solicitation. By submitting a response to this RFI a participant is implicitly agreeing with these conditions.

F. CDFW may contact participants to seek clarification of any inquiry received.

CDFW may respond to questions directly to the respondent or if deemed necessary, release an addendum or updated RFI.

G. CDFW asks willing respondents to share non-binding budgetary information. Any budget provided in a response to this RFI will not be considered a proposal/bid on the part of a respondent.

H. The information collected from this RFI may be used to complete an Invitation for

Bid (IFB), Request for Proposal (RFP), or Request for Qualifications (RFQ) solicitation. The solicitation will be publicly posted on Cal eProcure; in addition, those who submit a response to this RFI will receive an email notification when the solicitation is available.

https://caleprocure.ca.gov/pages/index.aspx

RFI Questionnaire

Vendor Information and Questions for Submittal

Before responding to the questions below, see Attachment I - Draft Scope of Work and

Attachment II Draft Budget Detail and Payment Provisions. Provide a detailed response to each of the following items:

Section I – Vendor Information

1. Identify company name, address, city, state, and zip code, email address, and telephone number.

2. Indicate if your company is a California certified small business and/or a disabled veteran business enterprise.

3. Identify the name, title, address, phone number, and email address of the primary contact person for this RFI.

4. Provide a brief overview of your company including number of years in business, number of employees, nature of business, description of clients, services offered, and any relevant information.

Section II – Questions for Submittal

CDFW would like your feedback on the following questions:

1. Based on your experience in the industry, which of the following certificates, licenses, or registrations should be required for safety on general trash cleanup projects which may include biological waste items?

Explanation of Categories:

- Required: The standard is critical for safe completion of a general trash cleanup. This will generally be because an regulatory agency (i.e.

Occupational Safety and Health Administration) requires it for worker safety or public safety.

- Recommended: The standard is not explicitly required by any regulatory agency but is commonly used by companies to help protect their workers. This may be the case to help workers know when an item is too hazardous to be addressed under this contract.

- Uncommon: This standard is not common among companies that do this type of work. This may be because it is only required for specialized work not covered by the generalized scope of work.

- Unrelated: This standard is unrelated to a general trash cleanup.

Standard Required Recommended Uncommon Unrelated

Certificate of completion of 40 hours of Hazardous Waste Operations and Emergency Response (HAZWOPER) training.

Environmental Protection Agency issued ID as a registered hazardous waste handler.

California Department of Public Health issued Medical Waste Transporter certification.

Department of Toxic Substances Control issued Hazardous Waste Transporter license.

California Department of Motor Vehicles issued Motor Carrier Permit, Class A license with a Hazardous Materials Endorsement.

The Contractor must be registered with the Department of Industrial Relations (DIR) pursuant to Labor Code Section 1725.5.

Record of current respirator fit testing.

2. Please provide a brief explanation of your rankings for any standards that you determined are recommended, uncommon or unrelated.

3. How does your company and your industry show that employees have received adequate training to avoid blood-borne pathogens including Hepatitis A?

4. Are there any additional laws that regulate your industry that aren’t covered by the standards listed in the table in question 1? This may include regulations related to safe hauling of material, biohazard handling requirements, or other certificates/licenses. Please list the standard(s) and a brief description of why it is necessary.

5. Can your company perform these services within the counties as listed in the

Scope of Work? If not, which county(ies) within California can you provide the services?

6. Can your company perform all tasks listed in the Scope of Work? If not, which tasks could your company complete? Would any task need to be subcontracted?

7. Are there any revisions, additional information, or clarifications that you recommend adding to the draft contract’s Exhibit A, Scope of Work?

8. Are there any items listed in the draft contract’s Exhibit B Line Item Budget (personnel classifications, equipment, materials, etc.) that you believe would not be used in completion of the contract work? Are there any items missing which would be needed to complete the contract work and would be itemized on a typical invoice?