RFI_Outdoor Track Maintenance.pdf

DEPARTMENT OF THE AIR FORCE

47TH FLYING TRAINING WING

LAUGHLIN AIR FORCE BASE

REQUEST FOR INFORMATION (RFI)

47th CONTRACTING SQUADRON

Issue Date: 22 November 2024

Response Due Date: 09 December 2024, 1630, Central Standard Time (CST)

NAICS Code: 561210 – Facilities Support Services

Subject: Request for Information (RFI) – Outdoor Track Maintenance

Contracting Office Address: 47 CONS/PKB, Building 77

Laughlin AFB

Del Rio, TX, 78840

Points of Contacts:

SrA Dwayne Miranda, Contracting Officer Phone: +1 (830) 298-5608 Email: dwayne.miranda@us.af.mil

SSgt Malik Mumpfield, Contracting Specialist Phone: +1 (830) 298-4179 Email: malik.mumpfield@us.af.mil

General Information:

THIS ANNOUNCEMENT IS NOT A SOLICITATION AND IS BEING USED FOR THE PURPOSE OF

MARKET ANALYSIS ONLY. This notice is being published in accordance with Federal Acquisition Regulations (FAR) Part 5.101 requiring dissemination of information for proposed contract actions and FAR 10.001(a)(2)(i) which requires conducting market research before developing a new requirements document for this acquisition. The Government is seeking industry’s input to determine the availability of qualified sources with the technical capability to fulfill general outdoor track cleaning and maintenance services. No contract awards will be made from this notice and no solicitation is available on SAM.gov or any other bulletin board, posting room, or clearinghouse at this time. In order to develop a sound acquisition strategy, early industry participation is highly encouraged; however, participation in this effort is strictly voluntary. All costs associated with responding to this RFI/Sources Sought will be solely at the interested party’s expense.

The Government will not reimburse costs and will not be liable for any costs associated with responses to this RFI/Sources Sought. Respondents will not be notified of the responses to this notice. Responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. All RFI/Sources Sought responses will be used in whole or in part for determining the most effective acquisition strategy for the subject requirement and similar future requirements. Requested information will be used within the Air Force to facilitate decision making and will not be disclosed outside the agency.

Response Guidelines:

All responses to this RFI must be provided as an attachment in an e‐mail message addressed to the Point of Contacts (POC) above with the subject line “Response to RFI” no later than 09 December 2024.

Only electronic responses will be accepted. Responses submitted by any other means will not be considered.

Requested Information:

The following is requested from interested companies –

1. Please indicate if your company is willing/able to provide cleaning and maintenance services for an outdoor rubberized track or if there are any reasons that prevent your company from providing a quote/proposal should a formal solicitation be issued.

2. Please provide brochures/descriptive literature commonly provided to the general public to the maximum extent possible.

Please submit a written response via scan/email‐attachment on company letter head to points of contract listed below.

Description:

This is a requirement for non-personal service for the cleaning and minor maintenance of Laughlin AFB outdoor rubberized track. The service(s) shall include routine track maintenance, track deep cleaning, and minor track repair to extend life of the track and ensure optimal condition. Routine track maintenance consists of the removal of leaves, dirt, and other debris and an inspection of the track, on a monthly basis, which shall determine, if any, minor repairs and deep cleaning is required for track. This requirement is for maintenance of Laughlin’s outdoor rubberized track to ensure safety and functionality in an effort to extend the track’s lifespan, thus the following is being sought:

1. Routine Track Maintenance: Remove all debris, dirt, and contaminants from the track surface and conduct a detailed inspection to identify visible cracks, splits, fading colors, surface bubbling, and uneven areas to determine and report if any repairs are needed.

2. Deep Cleaning: Consist of but not limited to, a thorough cleaning as a result of severe weather events, such as heavy rain or hail, and any issues or areas needing immediately apparent attention outside routine track maintenance.

3. Minor Repairs: Includes but not limited to, the filling of any cracks, gaps, or small holes, applying new layer(s) of rubber coating, reapplying track markings, and applying protective coatings or sealants. Any work requiring extensive rehabilitation or resurfacing, is excluded from this performance.

Background:

The contractor shall be responsible for all material, labor, equipment, transportation, supervision, and any other incidental products or services necessary to ensure the cleaning and maintenance of the outdoor track is completed and satisfactory, as outlined in the description.

Requirement Line-Item List:

CLIN 0001 – Routine Track Maintenance (monthly) 12 Months

CLIN 0002 – Track Deep Cleaning (as needed) 1 Work Order

CLIN 0003 – Minor Track Repair(s) (as needed) 1 Work Order

*CONTRACTORS ARE ENCOURAGED TO PROPOSE AN INNOVATIVE APPROACH

CONSIDERING THE INTENDED OVERALL PERFORMANCE OBJECTIVES.*