RFI-OTTO.docx

UNCLASSIFIED//FOR OFFICIAL USE ONLY

FEDERAL BUREAU OF INVESTIGATION

FINANCE and FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR INFORMATION (RFI)

DISCLAIMER:

THIS NOTICE IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

INTRODUCTION

Responses to this Request for Information (RFI) may be used to formulate final requirements and/or to identify qualified vendors capable of meeting those requirements. The description below outlines preliminary requirements envisioned for the Radio Engineering Unit (REU), of telecommunications wireless communications parts and supplies. The information gathered may be used to formulate acquisition strategies for competitive solicitations. This RFI is limited to only small businesses, and any responses received from large businesses will not be reviewed or maintained by the United States Federal Government.

BACKGROUND

(U) The Federal Bureau of Investigation (FBI), Radio Engineering Unit (REU) requests capability evidence to provide wireless communication parts and supplies while complying with the following requirements:

-Fulfill orders 7 calendar days after receipt of order (ARO) for normal orders

-Ability to execute deliveries that conform to the above requirements to any of our 56 field office divisions within the contiguous United States, Alaska, Hawaii, Guam, and Puerto Rico.

REU has been procuring radio accessories for use on the Motorola XTS, XTL, and APX radios for a number of years. With the large number of mobile and portable radios owned by the FBI, comes a frequent need to purchase additional replacement parts and supplies with the 12 Pin Hirose adapters for the ongoing support, operation, and maintenance of field operations. The BPA allows us to order items upon requests received from the field and have delivery in a short turn-around time to any of our 56 field office divisions within the contiguous United States, Alaska, Hawaii, Guam, and Puerto Rico.

OBJECTIVES

The FBI is attempting to explore the purchase of radio accessories with 12 pin hirose adaptors for use with the Motorola XTS, XTL, and APX radios. The FBI is seeking the effective performance and timely reaction to the constantly changing radio technology by a responsive contractor willing to strengthen technical and experience-based knowledge necessary to ensure quality production of products and services.

REQUIREMENTS/SPECIFICATIONS

The products sought will need to include, but not limited to, portable radio side 12 pin hirose adaptors, 2 & 3 wire surveillance harnesses, speaker microphones, key load cables, lightweight and heavy-duty headsets, high noise abatement headsets, and other specialized radio equipment and accessories required to support field operations. In addition, it is requested the Contractor provide engineering solutions or modifications to the provided equipment as required to support the FBI mission.

1. The Contractor must be able to provide, design, modify and/or manufacture a full line of accessories with 12 pin hirose adaptors for Motorola XTS, XTL, and APX radios.

2. The Contractors' products must provide superior audio performance and have the ability to withstand a high level of abuse from the environment or the end user.

3. The Contractor shall have the ability to interface their products with FBI radio platforms and/or provide customization of products for special requirements.

4. The Contractor shall keep the Government informed of any potential or real schedule delays regarding receipt of material, as they become known to the Contractor.

5. The Contractor shall provide the Government with a standard warranty period on all products and services. The Government may require an optional extended warranty for selected products.

6. The Contractor shall provide a minimum of two prototypes for any product designed or developed for the Government for testing and evaluation purposes.

7. The Contractor shall provide static protected packaging for all equipment and products.

8. The Contractor shall provide F.O.B. destination to any and all Government facilities as set forth by the Government.

The pinouts that are required to be compatible with current adapters.

PIN 1 – SPK LOW

PIN 2 - SPK HIGH

PIN 4 – MIC AUDIO

PIN 7 – PTT

PIN 8 – 7.5VDC

PIN 12 GND

Equipment needed to complete repairs vary from site to site as dictated by the needed repair or replacement of equipment. The awarded vendor will need to provide an array of parts and supplies provided by many manufacturers. Two spreadsheets accompany this RFI. The first, titled “Attachment A Representative Part Listing”, is a representative list of parts and supplies broken down into categories (antennae, cabling, tools, etc.). This representative list will be used to do determine ability to meet the above requirements of availability, turnaround time, and shipping.

The second, titled “Attachment B Wireless Parts and Supplies”, is an exhaustive list of the parts and supplies that have routinely been ordered in varying quantities as part of this requirement. There are no actions needed for this spreadsheet. This is included for informational purposes to show the scope of the required parts and supplies more accurately.

*Manufacturer and part number are included on both spreadsheets as a reference. This is not brand name specific request. Parts and supplies that are brand name or equivalent are acceptable.

CONTRACTOR QUALIFICATIONS

(U) This RFI is open to all Small Business for market research only to request input from potential providers of wireless parts and supplies.

(U) The Government would like to know which firms can provide these routinely acquired wireless parts and supplies for this contemplated requirement by identifying themselves and responding to this RFI. The Government requests the following information:

1. Company name and business size.

2. Provide evidence to show that your company can provide the requested products required within the required delivery timeframe and the ability to facilitate shipping to all FBI locations both CONUS and OCONUS. Information provided shall be succinct and related to the requested information in this RFI. All submissions shall be unclassified.

3. List of contracts vehicle currently awarded (i.e., GSA). Include contract number, and period of performance.

4. Any other assumptions, comments, concerns, and/or questions relating to the contemplated services.

(U) Required Information:

Contractor Legal/DBA Name:

Address:

Point of Contact:

Telephone:

Email Address:

DUNS Number:

Cage Code:

Applicable NAICS Codes:

Standard Business Size:

Contract Vehicle, Contract Number, POP:

CONTEMPLATED REQUIREMENT

(U//FOUO) The intent of the RFI is to obtain information that will assist the FBI in determining the market for independent, professional Small Business’ that have capability and experience in providing wireless communication parts and supplies.

(U) DISCLAIMER and RESPONSES

(U) THERE IS NO COMMITMENT BY THE GOVERNMENT TO ISSUE A SOLICITATION AS A RESULT OF THIS RFI. THIS IS BEING ISSUED SOLEY FOR INFORMATIONAL AND PLANNING PURPOSES AND DOES NOT CONSTITUTE A SOLICTIATION. IN ACCORDANCE WITH FAR 15.202(e), RESPONSES TO THIS NOTICE ARE NOT OFFERS AND CANNOT BE ACCEPTED BY THE GOVERNMENT TO FORM A BINDING CONTRACT. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

(U) WHAT SHOULD BE INCLUDED IN YOUR RESPONSE

1. All interested parties shall submit a completed spreadsheet – Attachment A Representative Part Listing.

2. Do submit succinct, thoughtful responses to the requirements/questions listed in this RFI.

3. Do submit comments that address the FBI's requirements, assumptions, conditions or contemplated approaches to this future acquisition.

4. Do submit information and suggestions that may encourage new, different, or innovative approaches that would result in products, solutions, and direct savings to the FBI.

(U) WHAT SHOULD NOT BE INCLUDED IN YOUR RESPONSE

1. Do not submit proposals or offers.

2. Do not submit past performance information or general descriptions of corporate experience.

3. Do not submit requests to be considered for award or to be notified of a future solicitation.

4. Do not submit requests to be added to a mailing list or distribution list.

5. Do not submit questions or comments not related to this RFI.

6. Do not respond via telephone.

(U) RFI SUBMITTAL INSTRUCTIONS:

(U) Information must be furnished electronically, Email: aestecher@fbi.gov by 11:59 PM, Eastern Standard Time (EST), on Wednesday, June 14, 2023. The electronic documents should be accessible in Adobe Acrobat (PDF format), MS Word, MS Excel 2013 or newer. Print settings must be established so that each page prints on 8 ½ by 11 paper. The text size shall be Times New Roman in font size no less than 11 point and no more than five (5) pages in length. Files may be compressed, however, please be advised that files larger than 10MB are not received by the FBI system. For charts, tables, graphics and callout boxes, font size shall be Times New Roman 10 point.

This RFI is for Market Research only. The Government will not respond to any questions or provide any feedback to responses.

Contracting Point of Contact: Allison Stecher Email: aestecher@fbi.gov 12/2023

UNCLASSIFIED//FOR OFFICIAL USE ONLY

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