RFI Okinawa Passenger Buses sam.gov.pdf

Sources Sought (SS)

47QSWC25N8015

Okinawa Passenger Buses

Federal Acquisition Service

General Supplies and Services Office of Contract Operations

THIS IS A SOURCES SOUGHT (SS) ONLY. This SS is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This posting does not commit the Government to contract for any supply or service whatsoever.

ALL INFORMATION CONTAINED WITHIN THIS DOCUMENT IS CONFIDENTIAL AND IS

PROVIDED ONLY TO GIVE VENDORS AN ADEQUATE UNDERSTANDING OF THE

GENERAL SERVICES ADMINISTRATION’S REQUIREMENT. UNDER NO

CIRCUMSTANCES SHOULD INFORMATION BE DISCLOSED TO ANY OUTSIDE PARTY.

1.0 Description

The General Services Administration (GSA), Federal Acquisition Service (FAS), Office of General Supplies and Services (GSS) and Office of Contract Operations is conducting a market assessment to identify potential sources, and companies that may possess the expertise, capabilities, and experience to respond to the requirements listed in this document for the Passenger Buses.

GSA is investigating the obtainability of passenger buses in Okinawa.

2.0 Background and Objectives

OBJECTIVES:

The objectives of this SS are to identify responsible sources and interested parties who have proven solutions that can meet requirements. For the purpose of this SS, the Government is seeking passenger buses in Okinawa.

REQUIREMENTS:

SPECIFICATIONS FOR 50-60 PASSENGER BUS

A. ITEM:

(1) New Bus, 50-60 adult passengers, 4X2, right hand drive, diesel engine driven.

(2) Quantity: Seven (7)

Note: Vehicle/Equipment and furnished accessories shall comply with Japanese motor Vehicle

Safety Standard in effect on the date of manufacture.

B. DETAILED ADDITIONAL REQUIREMENTS:

(1) VEHICLE TYPE. 50-60 Passenger Bus similar to the Fuso Aero Ace (model

2TG-MS06G-PHKLMBV).

(a) DIMENSIONS:

1. Overall length: Minimum 10.75 meters (See Appendix 3)

2. Overall width: Minimum 2.49 meters (See Appendix 3)

(2) CAPACITY. 50-60 adult passengers

(a) PASSENGER SEATING:

1. Minimum 50 Adult passenger seats including driver

2. Minimum 880mm width 2-passenger seats (See Appendix 3)

3. Minimum 400mm aisle width (See Appendix 3)

4. All seats are high back for passenger safety

5. Color of the seats: Manufactures Standard

6. Manufacturer’s standard seat with vinyl cover protectant for the whole seat.

7. No ashtray required.

8. No seat handle required

9. No arm rests required

(b) SEAT BELTS: Three (3)-point seat belt shall be provided for the driver and the passenger seating position required by Japanese regulation. Two (2) point lap belts may be provided at certain positions as allowed by Japanese regulations.

(3) COLOR AND MARKINGS:

(a) Marking scheme and colors (See Appendix 1)

(b) Color and marking details will be discussed with vendor after contract is awarded.

(4) LICENSE PLATES: mounting brackets front and rear

(5) ENTRANCE DOOR AREA: Manufacturer’s standard power door. Entrance steps to be non-slip and non-rusts material. Outer edge of the steps shall be protected by edge protectors.

Protective panel provided on the right side of the entrance steps.

(6) BACKUP CAMERA & MONITOR: Manufacturer’s standard required

(7) BACK UP WARNING DEVICE: Manufacturer’s standard to include back-up warning buzzer required

(8) INTERIOR WARNING SIGNS: Applied to the interior upper dash near the clock. (See

Appendix 2)

(9) FIRE EXTINGUISHER: All-purpose fire extinguisher shall be mounted near driver’s seat.

(10) DIGITAL CLOCK: Manufacturer’s standard digital clock above front dashboard.

(11) FUEL TANK: Minimum 100-liter tank.

(12) WARNING SIGNS: Install three warning signs. Location will be identified at the prebuild meeting.

See attached pictures in Appendix 2.

(13) CORNERING LAMPS: Manufacturer’s standard.

(14) REAR WHEEL LAMPS: Manufacturer’s standard.

(15) REAR DOOR: Lockable folding type doors located rear end of bus.

(16) SPARE KEYS: One (1) without immobilizer or two (2) with immobilizer.

(17) FRONT WIDSHIELD: Black color trim under front windshield, if available.

(18) Interior warning signs as shown on picture appendix two.

(19) GSA Option RPO including Rust proofing and Undercoating: Corrosion prevention is required in Okinawa due to the severe coral dust and salt air. Corrosion damage causes excessive maintenance and significantly reduces the economic service life of vehicles.

(a) The contractor shall apply to each vehicle a corrosion control treatment in accordance with accepted commercial standards to include inside internal hidden panels, crevices, beams and the like. Treatment will be done with manufacturer’s standard corrosion control treatment compound.

(b) All metal surfaces shall have anticorrosive, and primer applied prior to paint.

(c) Internal hidden crevices, panels and beams will be treated with anti-corrosion material.

(d) Undersides and undercarriage shall be treated with black undercoating material.

Finished material will not be tacky, sticky or smear to the touch.

(20) One (1) Manufacturer’s standard warranty per one vehicle.

(21) Three (3) Operation manual in standard Japanese

(22) Three (3) Maintenance manual in standard Japanese

(23) Three (3) Parts manual in standard Japanese

(24) Material Safety Data Sheet (MSDS) for paint in English and Japanese

(25) Engine serial number

(26) One (1) Certificate of Transfer with vehicle specs (Original). Standard Japanese.

(a) Letter A:

1. Base Color: White.

2. The base color will start at the lower edge of the windows.

3. The base color will end parallel to the top of the vehicle tires (not the wheel well).

(b) Letter C:

1. Center Line: Green (Serial Number: BUS-6073 in reference to Japanese Bus Color

Chart)

2. The center line will be 15cm wide.

3. The center line will wrap both sides and the rear of the bus. (see side and rear pictures)

4. The lower portion of the center line will be set to the level of the top of the tire (not the wheel well).

(c) Letter D:

1. Words: “The Green Line”

2. Front:

a. Lettering color will be Navy Blue, reflective, and weather resistant

b. Font: Georgia

c. Size: Determined by available space

d. Placement: The Green Line lettering will be centered below the windshield.

3. Sides:

a. Lettering color will be Navy Blue, reflective, and weather resistant

b. Font: Georgia

c. Size: Determined by available space

d. Placement:

i. The left side (passenger door side) of the bus will be used to set placement area.

ii. Horizontally: Lettering will be sized and placed symmetrical centered horizontally between the passenger door and rear of vehicle. The right side

(driver’s side) of the bus will have letters placed at the same location as the left side of the bus equal distance from the rear of the bus.

iii. Vertically: Lettering will be sized and centered vertically to fill the area between the lower edge of the windows and the top of the center green line with not more than 7cm clearance at either the top or bottom.

(d) Letter E:

1. Back:

a. Words: “DO NOT PASS WHEN LIGHTS ARE FLASHING”

b. Font: Georgia

c. Lettering color will be Navy Blue, reflective, and weather resistant

d. Size: No less than 15cm tall and or visible from 15m distance.

e. Placement: Centered on the rear bumper.

(e) Letter F:

1. USMC Official Seal

2. Placement

a. Left side (passenger side): Seal is placed 32cm to the left of the word “The” in

“The Green Line”

b. Right side (driver side): Seal is placed 32cm to the right of the word “Line” in

“The Green Line”

3. Size: Diameter of seal is equal to the height of the lettering of “The Green Line”

(f) Letter G:

1. Logo will be Blue, Green, reflective, weather resistant material

2. The logo consists of four ½ ovals placed along a slanted line. From the left, ½ oval

(top left) is Green. The second ½ oval (top middle) is Blue. The third ½ oval

(bottom center) is Green. The fourth ½ oval (bottom right) is Blue.

3. ½ oval shapes will slightly overlap to form the shape (see picture letter G)

4. The entire shape is outlined in Blue

5. The letters “TGL” are placed with the ‘G’ centered on the far-right edge of the shape.

6. Lettering will be Navy Blue, reflective, and from weather resistant materials.

(g) Letter H:

1. Words “U.S. MARINES”

2. Font: Georgia

3. Lettering color will be white, reflective, and weather resistant

4. Size: Determined by available space

5. Placement:

a. Horizontal: Lettering will be placed centered horizontally on the front of the bus

b. Vertical: Lettering will be sized to fit equal distance from the top and bottom with no more than 7cm from the top and bottom.

3.0 Responses

3.1 Responses to this SS are due by 10:00 AM, Eastern Standard Time (EST) on May 30, 2025 and shall be emailed to mutiba.raza@gsa.gov, dominic.lackey@gsa.gov, and sindica.wade@gsa.gov.

3.2 Instructions to respondents

Interested parties should provide capabilities, qualification statements, and examples that demonstrate their ability to satisfy the requirements detailed in the REQUIREMENTS paragraph of this announcement. Companies or parties are to submit responses in Adobe Acrobat compatible electronic format. The maximum page limit per response is 30 pages, 8.5” x 11”, including attachments, figures, and/or drawings, and no smaller than size 12 font.

4.0 Requested Information

4.1 Responses must include:

A) Company Name, Address, CAGE Code, Industry Point of Contact (POC) for technical and contractual issues to include name, position, telephone number, and e-mail address B) Complete System Description C) Overall capabilities of the system as compared against the REQUIREMENTS section of this announcement D) Detailed information regarding the system capabilities/performance (prior testing, test reports, etc.)

E) Hardware TRL and software maturity levels along with justification (see attachment of Technology Readiness Assessment Guide dated April 2011) F) Availability of technical data for maintenance and depot level repair G) Firms responding to this announcement should indicate whether they are an other than small business, small business, small disadvantaged business (SDB), woman-owned small business mailto:mutiba.raza@gsa.gov mailto:dominic.lackey@gsa.gov mailto:sindica.wade@gsa.gov

(WOSB), economically disadvantaged women-owned small business (EDWOSB), 8(a)-certified business, service-disabled veteran-owned small business (SDVOSB), veteran-owned small business (VOSB), or Historically Underutilized Business Zone small business (HUBZone). The North American Industry Classification System (NAICS) code for this action is 336120, size standard 1500 employees please indicate number of employees relative to the indicated size standard. All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. Note that the NAICS code for this requirement, if applicable to the company’s capabilities, should be included in the company’s NAICS code listing in SAM.

The acquisition strategy has not yet been determined. Market research results will assist the Marine Corps in determining whether this requirement will be a full and open, a small business set aside, or a sole source acquisition. Note that, if there is sufficient demonstrated interest and capability among small business contractors, a key factor in determining if an acquisition will be a Small Business Set-Aside is that two or more potential small business prime contractors must be capable of performing at least 50% of the effort, as defined in Federal Acquisition Regulation (FAR) clause 52.219-14, Limitations on Subcontracting. If it is determined that a small business set-aside is appropriate and your company anticipates submitting a proposal as the prime contractor for a small business set-aside, please provide specific details and rationale as to how compliance with FAR clause 52.219-14 would be achieved, including specific details regarding teaming arrangements, etc. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used.

Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided.

If this effort is not set-aside for small business, small business utilization will be considered. Request that large and small businesses provide a reasonable expectation for small business utilization as a percent of total contract value. Please provide supporting rationale for the recommended percentage.

***It is imperative that responses clearly indicate which capabilities are available at or above the TRL specified above. ***

5.0 Questions

Questions regarding this SS shall be submitted in writing by e-mail to mutiba.raza@gsa.gov, dominic.lackey@gsa.gov, and sindica.wade@gsa.gov no later than 10:00 AM, EST on May 14, 2025.

Answers will be posted to the website where the SS is posted; accordingly, questions shall NOT contain proprietary information. No questions received after 10:00 AM, EST on May 14, 2025 will be answered.

6.0 Vendor Discussion

The Government may elect to conduct one-on-one discussions with industry based on its analysis of the SS responses, the quality of submission and the specifications in the information provided. The mailto:mutiba.raza@gsa.gov mailto:sindica.wade@gsa.gov

The government is under no obligation to conduct these sessions. The Government does not commit to providing a response to any comment or questions. Any revision to this SS based on comments received remains solely at the Government’s discretion. These initiatives may ultimately result in the Government developing and issuing an RFP for respondents. The above information is for information gathering purposes only.

7.0 Summary

THIS IS A SOURCES SOUGHT ONLY related to the purchase of passenger buses in Okinawa. This announcement is not a Request for Proposal (RFP) or a Request for Quote (RFQ). GSA is not at this time seeking proposals or quotations and will not accept unsolicited proposals or quotations. The information provided in the SS is subject to change and is not binding to the U.S. Government. GSA has not made a commitment to procure any of the items discussed and respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this SS; all costs associated with responding to this SS will be solely at the vendor/respondent’s expense.

Not responding to this SS does not preclude participation in any future solicitations, if issued. It is the responsibility of potential offerors to monitor the solicitation website(s) such as System for Award Management (SAM), where a potential solicitation of a future requirement may be published.

All submissions become U.S. Government property and will not be returned. Any document submitted in response to this SS that contains confidential information must be marked on the outside as containing confidential information. Each page upon which confidential information appears must be marked as containing confidential information. The confidential information must be clearly identifiable to the reader wherever it appears. All other information will not be treated as confidential.

All information in response to this SS that is marked confidential will be used for the sole purpose of U.S. Government planning. Confidential information may be reviewed by contractors; subject to a non-disclosure agreement (NDA) including, but not limited to, commercial or financial data obtained by the respondent’s submitted documents. Otherwise, no information marked confidential included in this document or in conversations connected to it may be disclosed to any other party outside of the U.S.

Government.

SPECIAL NOTICE

Respondent’s attention is directed to the fact that contractor consultants and advisors to the Government will review and provide support during review and evaluation of submittals. When appropriate, non- Government advisors may be used to objectively review a particular functional area and provide comments and recommendations to the Government. All advisors shall comply with procurement integrity laws and shall sign Non-Disclosure and Rules of Conduct/Conflict of Interest statements. The Government shall take into consideration requirements for avoiding conflicts of interest and ensure advisors comply with safeguarding proprietary data. Submissions in response to this SS constitute approval to release the submittal to Government Support Contractors.

Per FAR 52.215-3, Request for Information or Solicitation for Planning Purposes (Oct 1997):

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although “proposal” and “offeror” are used in this Sources Sought, your response will be treated as information only. It shall not be used as a proposal.

(c) This solicitation is issued for the purpose of collecting Government Market Research, a process for obtaining the latest information on the ‘art of possible’ from industry with respect to their current and near-term abilities.

Primary Point of Contact:

Mutiba Raza Contract Specialist mutiba.raza@gsa.gov Phone: 415-244-9562

Primary Point of Contact:

Dominic Lackey Contracting Officer dominic.lackey@gsa.gov Phone: (202) 501-2722

Secondary Point of Contact:

Sindica Wade Contract Specialist sindica.wade@gsa.gov Phone: 415-583-5398 mailto:mutiba.raza@gsa.gov mailto:mutiba.raza@gsa.gov