RFI_OJJDP NTTAC 2022 Final 12-08-2021.pdf

U.S. Department of Justice (USDOJ) Office of Justice Programs (OJP)

Office of Juvenile Justice and Delinquency Prevention (OJJDP) National Training and Technical Assistance Center (NTTAC)

Management and Subject Matter Expert (SME) Services

This Request for Information (RFI) is the initiation of market research under Federal Acquisition Regulation (FAR) Part 10. This is NOT a solicitation for proposals, proposal abstracts, or quotations. This announcement does not constitute an Invitation for Bid (IFB), Request for Quote (RFQ), or a Request for Proposal (RFP), and it should not be construed as a commitment of any kind by the Government to issue a formal solicitation or ultimately award a contract. Responses to this notice may not be accepted as offers.

The Government anticipates the applicable North American Industry Classification System (NAICS) code assigned to these services to be 541611 – Administrative Management and General Management Consulting Services. However, the Government is open to Industry input on a more appropriate NAICS code. The anticipated contract type is Time-and- Materials. The anticipated period of performance is a base period of 12-months, commencing August 30, 2022, and four 12-month option periods. Contractors should ensure that they are properly registered in the Government System for Award Management at SAM.gov.

Background

The Juvenile Justice and Delinquency Prevention Act of 1974, Public Law 93–415, as amended, established the Office of Juvenile Justice and Delinquency Prevention (OJJDP) to support local and state efforts to prevent delinquency and improve the juvenile justice system. As a component of U.S. Department of Justice (USDOJ)/Office of Justice Programs (OJP), OJJDP’s mission is to provide national leadership, coordination, and resources to prevent and respond to youth delinquency and victimization. OJJDP works to prevent and respond to youth delinquency and protect children

Under the leadership of its Administrator and through its components, OJJDP sponsors programs, research, and training and technical assistance (TTA) initiatives; develops priorities and goals and sets policies to guide federal juvenile justice issues; disseminates information about youth justice issues; and awards funds to support state, local, and tribal juvenile justice programming. OJJDP helps states, localities, and tribes develop effective and equitable juvenile justice systems that create safer communities and empower youth to lead productive lives.

The effective and efficient provision of TTA is one of OJJDP’s primary vehicles to achieving the agency’s mission.

Currently, OJJDP has an array of existing grants, cooperative agreements, interagency agreements, and contracts with a diverse group of TTA providers who are implementing many different types of TTA to OJJDP grantees, sub-grantees, and the juvenile justice and child victimization fields. The range of these services includes onsite and remote TTA, long-term (strategic) TTA and short-term (tactical) TTA, training design and curriculum development, resource development and dissemination, and conference/event planning and coordination.

OJJDP created the National Training and Technical Assistance Center (NTTAC) in 1995 to facilitate systematic coordination of OJJDP TTA resources, increase responsiveness to constituent needs, promote the use of best practices in the provision of OJJDP-funded TTA programs, facilitate collaboration among members of the OJJDP TTA provider network, and employ performance standards for effective practice in the planning, delivery, and assessment of TTA.

Objective and Scope

The objective of this contract is to obtain management and subject matter expert (SME) services to operate OJJDP’s NTTAC. The Contractor will serve as OJJDP’s principal coordinator and facilitator of all of OJJDP’s TTA-related resources and services. Services acquired will assist OJJDP in fostering innovations and reforms in the juvenile justice field; sharing knowledge across sectors to most effectively serve children and families; emphasizing specific areas of

Office of Justice Programs (OJP)

Office of Juvenile Justice and Delinquency Prevention (OJJDP) national leadership undertaken by OJJDP; identifying national youth justice resource needs, gaps, and trends; coordinating and leveraging the delivery and provision of TTA to OJJDP constituents; and providing support to OJJDP in addressing emerging national issues relevant to OJJDP’s portfolio of work.

Anticipated Services

Listed below is a general description of tasks that shall be accomplished under this procurement. Additional concurrent tasks may be added.

Task 1. The Contractor shall provide TTA services, in collaboration with OJJDP’s TTA providers, to the juvenile justice, youth delinquency prevention, and child protection communities on key issues that align with OJJDP’s mission.

Activities include assessing TTA requests, matching requests with an appropriate response, and monitoring the delivery of TTA. The Contractor shall serve as the central coordinator/contact for all OJJDP-related TTA requests. As such, the Contractor shall be granted access to OJJDP’s request management system, TTA 360, that supports OJJDP federal staff and the agency’s existing and future TTA providers.

Task 2. The Contractor shall provide support and build capacity among OJJDP TTA providers. The Contractor will accomplish this by serving as a resource to OJJDP TTA providers and will assist, as needed, with subject matter expertise, adult learning strategies, and technological resources. The Contractor shall ensure OJJDP TTA providers have access to specific techniques, methods, and resources for delivery of TTA, for identifying TTA resources, and for assessing TTA delivery. The Contractor will manage a TTA helpdesk; coordinate and facilitate grantee/stakeholder meetings, support all aspects of OJJDP-funded webinars, and manage and plan OJJDP-hosted listening sessions; establish and maintain a community of practice; and update OJJDP’s Core Performance Standards for TTA. The Contractor will develop and maintain a system for evaluation and continuous quality improvement of OJJDP-funded TTA.

Task 3. The Contractor will facilitate education, communication, and outreach and shall utilize a TTA methodology that is based on adult learning theory. The Contractor will coordinate the collection and development of OJJDP-related TTA information and resources, develop information for publication on OJJDP’s website, develop communication and outreach plans, produce short educational videos; and remediate resources to ensure compliance with Section 508 of the Rehabilitation Act. The Contractor shall collaborate with OJJDP in hosting events of various sizes and formats (e.g., in person, virtual, or hybrid). Activities include all aspects of managing, planning, and hosting the event, securing event space, necessary travel arrangements for speakers, and other event-related logistics.

Task 4: The Contractor shall develop a process for recruiting subject matter experts to provide ad hoc direct service TTA.

The Contractor shall develop a process that includes coordinating with existing OJJDP TTA providers to identify experts from the field and establish systematic vetting protocols to ensure that all consultants identified have the necessary expertise and are able to provide TTA that is aligned with OJJDP policies and programs and grounded in the latest research and practice.

Task 5. The Contractor shall assist OJJDP with ad hoc, high priority special projects to address critical, emerging juvenile justice priorities and needs that may be addressed through NTTAC’s ongoing operations or through the recruitment of consultants with specialized expertise. Examples of special projects may include hosting round tables; developing resource guides, toolkits and curriculum; or video production.

Contractor Capabilities

Generally, it is anticipated that the following history and experience will be needed to provide management and subject matter expert (SME) services to support the tasks and activities under the anticipated OJJDP NTTAC contract:

Office of Justice Programs (OJP)

Office of Juvenile Justice and Delinquency Prevention (OJJDP)

1. Experience in managing projects in the justice field, knowledge of social science research and evidence-based programs and practices, and hands on experience delivering either training or technical assistance.

2. Experience in performing ongoing evaluation of service quality, making process improvements when necessary, and providing recommendations regarding improvement or enhancement of processes or services.

3. Experience with providing meticulous day-to-day oversight on project finances and cost implications for intake of new TTA-related engagements and contracting with subject matter expert consultants.

4. The ability to either plan, organize, and manage the provision of direct technical assistance services to the field;

evaluate curriculums or training; conduct needs assessments; develop and manage web content; or develop publications, curriculums, and resources.

5. Expertise in knowledge management (KM) and information management practices.

6. Experience managing information effectively across sectors; facilitating linkages and coordinating resources strategically; facilitating collaboration and communication; and establishing a sound KM system.

7. Experience with ensuring resources, including videos, are fully compliant with Section 508 of the Rehabilitation

Act.

8. Experience in managing, facilitating, and hosting meetings, symposiums, events, webinars, and listening sessions.

9. Experience with both in-person and virtual events. Experience managing and executing events both virtually and in-person.

10. Subject matter expertise in topics related to OJJDP’s mission and youth justice and safety.

11. Experience with TTA methodology based on adult learning theory.

12. Excellent written and oral communication skills.

13. Experience writing and editing information on social science research (preferably in a justice-related field).

Staffing The Contractor shall provide all necessary equipment, facilities, material, personnel and services required to accomplish the tasks. The Contractor shall provide, at a minimum, juvenile justice subject matter experts, program management, and support staff. The Contractor shall provide competent, knowledgeable, professional, non-governmental personnel to operate the NTTAC. The Contractor shall be responsible for providing all recruiting, screening, hiring and monitoring of staff for this project. Staffing shall include a full-time Program Manager(s) and Training Coordinator. The proposed key personnel staff should have the needed security clearances or have no barriers to immediately obtaining the security clearance that will allow full access to DOJ and OJP facilities and equipment.

Information Submission Instructions

In addition to addressing the items above, the response should also include the following information:

1) Vendor’s name, mailing address, points of contact information (name, job title, email address and phone number(s), website, DUNS Number, and CAGE Code.

2) Vendor’s current business designation and socioeconomic status.

3) Vendor’s government-wide contracting vehicles (i.e. GSA Schedule Contract, OASIS, etc.).

4) Vendor’s tailored capability statement explaining the complexity and amount of effort expected of this task, and addressing the tasking areas of this requirement, with appropriate documentation supporting claims of organizational and staff capability.

All responses to this RFI must be submitted electronically (via e-mail) to Ms. Jamila A. Garrett, Contract Specialist at Jamila.Garrett@usdoj.gov.

Office of Justice Programs (OJP)

Office of Juvenile Justice and Delinquency Prevention (OJJDP)

The response to this notice is limited to 10 single-sided pages (including all attachments, charts, etc.). Cover page and introductory letter DO NOT count toward the 10-page limit. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to vendors regarding submissions. Interested vendors should monitor a government point of entry site for further information. Responses to this RFI are appreciated.

Submission Time and Date

Responses to the information provided above are due no later than Wednesday, January 26, 2022 at 12:00 PM Eastern Time. Responses received after this date and time may not be considered.

Disclaimer and Important Notes

This RFI is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any concern responding to this notice should ensure that their response is complete and sufficiently detailed to allow the Government to determine the concern’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation MAY be published. However, responses to this notice will not be considered adequate responses to a solicitation.

The Government will NOT accept requests for meetings or briefings, and may not answer any questions posed. No phone solicitations or email with regards to the status of a solicitation will be accepted prior to its release. Information and materials submitted in response to this notice WILL NOT be returned.

The Government will not pay for the preparation of any information submitted. As a result of this notice, the Government MAY issue a solicitation. There is no solicitation available at this time. However, should such a requirement materialize, no basis for claims against the Government shall arise as a result of a response to this RFI or the Government’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Confidentiality

No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Primary Point of Contact

Please address questions via email to Ms. Jamila A. Garrett, Contract Specialist at Jamila.Garrett@usdoj.gov.