RFI - OAA-25-00506.pdf

Department of Labor - OSPE Request for Information (RFI)

Auto insurance symbol grouping data update for NAICS 524126

SPECIAL NOTICE: SOURCES SOUGHT & REQUEST FOR INFORMATION (RFI). THIS IS NOT A REQUEST FOR PROPOSALS. This notice does not represent a commitment by the Government to issue a solicitation or award a contract. The Government is not obligated to and will not pay for information received as a result of this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests to include an invite to further explain/demonstrate aspects of their proposed approach. Requests for a solicitation will not receive a response. Information provided in response to this RFI is submitted voluntarily and is not being requested as part of a solicitation for actual pricing.

PURPOSE OF RFI:

The purpose of this RFI is to gather information about potential subscription services to obtain provide insurance symbol group data needed for quality adjustment.

Responses to this RFI will be reviewed by DOL for their applicability to the Government’s need and determined to be “Relevant” or “Irrelevant” to the above problem. Offerors of “Relevant” responses may be requested to demonstrate their approach and/or product to a Government panel of Subject Matter Experts to help DOL determine the best approach.

BACKGROUND:

To continue producing accurate output-based price indexes for automobile and motor vehicle insurance, the Producer Price Index (PPI) must purchase access to symbol group data used by auto insurance companies. This data is not available from public sector sources. This data is required to calculate mission critical producer price index.

The BLS/OPLC supplements the auto and motor vehicle indexes with symbol group data to calculate the dollar value associated with the change in risk as autos move from one symbol group to another, which is the information required for quality adjustment. Without this data, the PPI cannot accurately reflect price change for the Automobile Insurance and Motor Vehicle Insurance indexes, respectively.

SCOPE

The primary goal of this acquisition is to obtain a dataset that contains rating symbols and the associated financial data for a sample of automobiles selected by the PPI. The database and financial data must be refreshed on an annual basis to account for changes in symbol ratings for the introduction of new model year automobiles, as well as capture changes to the symbol ratings for automobiles that are three years old or newer. The following specific data elements are required:

• Model Year

• Make

• Model

• Body Type

• VIN

• Symbol Group Comprehensive

• Symbol Group Collision

• Price New Group

• Symbol Change - Comprehensive

• Symbol Change - Collision

• Price New Change - Comprehensive

• Price New Change - Collision

• Risk Change - Comprehensive

• Risk Change – Collision

RFI QUESTIONNAIRE

1. Company description, discussion of company capabilities, and general summary of approach to accomplishing the requirements listed in the Scope section of this RFI.

2. Historical information (description and length of time providing this service, as well as under what North American Industry Classification System (NAICS) XXXXXXXXX) to the public and other federal agencies.

3. Describe your type of business, (i.e., small, small disadvantaged, woman-owned, HUB Zone, serviced-disabled veteran-owned small business, large business, etc.), under NAICS XXXXXXXXX, which contains a size standard of XXXXXXXXXXX.

4. Does your company possess the capabilities to provide the entire range and scope of these requirements? If not, please list which requirements your company can provide?

5. Is there a limit to the amount of data available for download per subscription?

6. Is there a limit to the amount of contact with industry analyst experts?

7. Does your company provide technical support if issues arise with access and downloading the data discussed in the Scope?

8. Does your company have industry analyst experts available that could be consulted regarding the data elements described in the Scope section of this RFI?

RESPONSES TO RFI

RFI responses shall conform to the format below and provide the following information:

1. Cover Letter – The cover letter must include the following information:

• Company name

• Company point of contact, telephone number and email address

• Date submitted

2. Offerors shall respond to each of the general questions.

3. If the offeror chooses not to respond to a question, indicate “no response.”

4. Submit a capabilities package that include the above considerations that demonstrate capabilities and expertise related to the information outlined. As part of the market research associated with this RFI, we are also seeking pricing information. Any pricing information received is to be Rough Order of Magnitude, and is solely for information-gathering and planning purposes.

5. Marketing and/or reference materials, if included, shall be placed at the end of the response, in an appendix.

6. Responses shall not exceed 30 pages, and should be submitted in Microsoft Word .doc or .docx formats, Times New Roman 11-point or 12-point font, with 1-inch margins minimum all around.

RFI SCHEDULE

Responses to the RFI shall be submitted via email to DeCarlo Coleman coleman.decarlo@dol.gov by 5:00 PM EST on Thursday, July 17, 2025.

Contracting Officer – Rachael Vargas

Questions regarding this RFI shall be e-mailed to the above point of contact by 5:00 PM EST on July 14, 2025. Questions and answers shall be posted as an amendment to this RFI. The Government reserves the right to edit any questions as needed to protect the identity of the source, but absent this consideration, the Government intends to quote each submitted question verbatim in its response.

DISCLAIMER

This RFI is issued for information and planning purposes only and does not constitute a solicitation. The Government does not intend to award a contract on the basis of this RFI or to otherwise pay for information received in response to this RFI. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the RFI will not be returned. Information provided in response to this RFI will be used to assess tradeoffs and alternatives available for determining how to proceed in the acquisition process for an agency-wide asset management system and may lead to the development of a Performance Work Statement for the system. In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract.

Responders are solely responsible for all expenses associated with responding to this RFI.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS

REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND

OPEN COMPETITION, and multiple awards MAY be made.

mailto:coleman.decarlo@dol.gov

Questions regarding this RFI shall be e-mailed to the above point of contact by 5:00 PM EST on July 14, 2025. Questions and answers shall be posted as an amendment to this RFI. The Government reserves the right to edit any questions as needed to prot...