RFI No. V-HQ-27028-CSE, Intelligent Speed Assistance System.pdf

Intelligent Speed Assistance System

RFI #: V-HQ-27028-CSE

RFI Document

MVA RFI for Intelligent Speed Assistance System ii

STATE OF MARYLAND

MARYLAND MOTOR VEHICLE

ADMINISTRATION (MVA)

KEY INFORMATION SUMMARY SHEET

Request for Information Intelligent Speed Assistance System

RFI Number V-HQ-27028-CSE

RFI Issue Date September 16, 2026

RFI Issuing Agency Maryland Motor Vehicle Administration (MVA)

Primary Point of Contact email

Office Phone

Mrs. Gayloy Martin gmartin5@mdot.maryland.gov

410.768.7640

Questions Due Date and Time September 21, 2026 @ 1:00pm (ET)

Response Due Date and Time October 06, 2026 @ 1:00 pm (ET)

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TABLE OF CONTENTS – RFI

1 Key RFI Information

1.1 Background

1.2 Purpose

1.3 Questions to Vendor/Manufacturer

1.4 Issuing Office and Procurement Officer

1.5 Timeline/Key Dates

1.6 Respondents Qualifications

1.7 Instructions to Respondents

1.8 RFI Response Submittal

1.9 Deadline for Questions

Important Notice

2 RFI Requirements

2.1 Introduction

2.2 Submission Requirements

3 Requested Information

3.1 Company Information

3.2 Questions

3.3 Respondent Recommendations

4 RFI Process and Format

4.1 Process

4.2 Trade Secrets

4.3 Response Format

5 Notice to Respondents

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1 Key RFI Information

1.1 Background

The Maryland Motor Vehicle Administration (MVA) is a transactional-based transportation business unit within the Maryland Department of Transportation (MDOT), providing a variety of services related to driver licensing and vehicle registration and titling, including but not limited to:

a. Licensing all commercial and non-commercial drivers,

b. Registering and titling vehicles,

c. Issuing photo identification for non-drivers,

d. Administering driver enforcement activities – license suspensions and revocation, Ignition Interlock, etc.

e. Conducting driver and motorcycle safety programs.

f. Protecting the integrity and security of personal licensing data, driver, and vehicle records.

g. Administering the mandatory insurance compliance program.

h. Inspecting Maryland’s school buses.

i. Regulating driving schools, motor vehicle dealers and sales.

j. Ensuring air quality through the vehicle emissions inspection program.

k. Reducing and preventing motor vehicle-related crashes, injuries, and fatalities through education, enforcement, and engineering countermeasures.

The MVA maintains a significant physical presence across the State of Maryland to serve customers. This is done through a network of service center offices known as branches. There are 24 branches, including the headquarters in Glen Burnie, Maryland, as well as full service, limited service, and express service locations. The MVA also works with Dealers and Title

Service Agents to serve the needs of its wide variety of customers. The MVA is an agency dedicated to providing premier customer service.

1.2 Purpose

The MVA is issuing this Request for Information (RFI) to obtain information from qualified technology vendors, and other interested organizations, regarding commercially available and emerging Intelligent Speed Assistance (ISA) Systems.

In a broad sense, the MVA seeks to:

1. Understand the current state of the ISA System technology marketplace;

2. Identify available commercial and emerging ISA System solutions;

3. Obtain information concerning technical architecture, functionality, interoperability, cybersecurity, privacy, deployment, and maintenance;

4. Identify applicable industry standards and regulatory requirements;

5. Identify options for pilot project and statewide deployment;

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6. Develop preliminary technical and performance requirements;

7. Obtain industry recommendations that may assist the MVA in developing a future competitive procurement.

More specifically, this RFI aims to obtain answers to the following questions:

1.3 Questions for Vendor/Manufacturer

1. Describe how the manufacturer (defined by State law as a person that manufacturers or distributes the system) meets the requirements to "service, install, monitor, tune and provide information."

2. Describe how the manufacturer is adequately insured for product liability.

o A certificate issued by an insurance company licensed in Maryland showing product liability insurance will be required before entering into a contract with MVA. Proof of insurance must include a statement from the insurance company that 30 days’ notice will be given to MVA before the insurance is cancelled.

o The product liability insurance must have a minimum of $1 million per occurrence with $3 million aggregate total.

o The liability covered shall include defects in product design and materials, work of manufacture, tune, installation and removal of devices.

3. Describe the system’s use in other jurisdictions in the United State and in other countries, including any jurisdictions in which the system has been de-certified and data on customer complaints

4. Describe where your service centers will be located to service the geographical location and volume of individuals who qualify for and are admitted into the program.

5. Describe the manufacturer’s technician certification requirements and minimum qualifications for technicians, including any criminal history and driver license checks.

6. Describe the manufacturer’s quality assurance plan for the system, including the tuning process, procedures, equipment and standards.

7. List all fees related to the installation, usage, and removal of the system.

8. If applicable, list the service providers who will distribute the system on behalf of the manufacturer.

9. Describe all circumstances under which an offender violation may be incurred.

System Information

10. Provide the name and model number of each type of system expected to be used in Maryland.

11. Provide a detailed description of each device, including detailed instructions for its installation and operation.

12. Provide a certified copy of drawings, schematics, and wiring protocols for all parts of the system.

(MVA will treat this as confidential commercial information not subject to public disclosure.)

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13. Provide technical specifications describing the system’s accuracy, security, data collection and recording, tamper detection, and environmental (including temperature, altitude, and static) features.

o Describe how technical specifications are tested to ensure that the system’s specifications are met.

14. Describe your present or expected plan for distributing the solution in Maryland, including all locations where the system may be purchased, installed, serviced, monitored, and tuned.

15. Describe how your solution meets these solution requirements.

o The solution does not impede the safe operation of the vehicle.

o The solution minimizes opportunities to be bypassed.

o The solution works accurately and reliably in an unsupervised environment.

o The solution is resistant to tampering and provides evidence of attempted tampering.

o The solution is difficult to circumvent and requires premeditation to circumvent.

o The solution minimizes inconvenience to a user.

o The solution operates reliably over the range of motor vehicle environments or motor vehicle manufacturing standards.

16. How does your solution establish the maximum speed?

17. How does your solution adjust the maximum speed due to work zones or other reduced speed zones?

18. How does your solution update maximum speed when the speed limit changes?

19. Does your solution provide drivers with the ability to override at the maximum speed?

o If so, how does the override process work?

▪ How many mph can the vehicle exceed the posted speed limit?

▪ For how long (in seconds) does the override last?

▪ Can overrides be limited to specific speeds? For example, override would not be permitted in 25 mph zone but would be permitted in 55 mph zone.

o Does the system allow a jurisdiction to set the maximum number of overrides?

▪ What happens to the operation of the vehicle if driver exceeds the maximum overrides?

20. Does your solution capture vehicle location data? If yes:

o Does your solution store the vehicle location data?

o Does your solution store the vehicle location data for overrides?

21. If your solution uses GPS, what happens if the GPS signal is jammed or unreachable?

22. What are the potential ways a customer can tamper with the system?

23. Does the system include a camera? If yes, (1) when is the camera activated? (2) can a shared camera be used for drivers with an ignition interlock device and intelligent speed assistance device.

24. Describe the system’s accessibility features, especially those features relevant to drivers who are deaf or have hearing impairment.

25. Describe whether your solution provides an option for an electronic log of the driver’s experience with the system.

26. Describe any self-diagnostic features allowing for verification that device is working properly.

27. Describe all recall modes and associated requirements, including the number of days provided for vehicle return before a lock-out occurs. Include applicable notification procedures and any exceptions.

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28. Describe how the system is installed and operates if the vehicle also has an ignition interlock device, including an ignition interlock device manufactured by a different vendor.

Installation & Tuning

29. Describe the locations where your system can be installed in a vehicle, including the addresses of these locations.

30. Describe any mechanical or electrical conditions that impact or could impact installation and use of the system.

31. Describe how you will verify that the installation was performed properly and does not interfere with the normal operation of the vehicle after it has been started.

32. Describe the process of tuning the system.

33. Describe the minimum qualifications for individuals who will install the device.

34. Describe the training process for individuals who install the system.

35. Describe the tools and test equipment required to install and remove the system.

Customer Support

36. Describe how you will support drivers using your system o Include any 24-hour available support.

o Include how you will correct any error in operation or misuse with additional information.

o If there is a system or device failure, include process for exchanging a device within 48 hours of notification of failure.

37. Describe how customers will be trained and what instructions they will receive o What languages will instructions and training be provided in?

o How will instructions and training be provided for drivers who are deaf or have a hearing impairment?

Data Collection and Sharing

38. What data does your system store?

39. For how long will your system store this data?

40. Where is the data stored?

o Note: The MVA does not permit data to be stored or transmitted outside of the United States.

o Note: Vendor must meet federal and State requirements for data handling.

41. Is the data encrypted in transit and storage?

42. What data will your system provide to MVA? Include:

o Installation data, including vehicle and driver data and installer information.

o Whether override data is provided and what data is provided.

o Whether operational speed data is provided and what data is provided.

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RFI Issue Date September 16, 2026

Respondent Questions Due Date September 21, 2026 @ 1:00pm (ET)

RFI Response Due Date October 06, 2026 @ 1:00 pm (ET)

1.6 Respondents Qualifications

The Maryland Motor Vehicle Administration seeks responses from vendors who:

1. Have a proven track record in manufacturing or distributing ISA systems and who meets the requirements to “service, install, monitor, tune and provide information.

2. Offer innovative solutions for the production and distribution of ISA systems.

3. Provide seamless integration with Department of Motor Vehicle databases and law enforcement tracking systems.

1.7 Instructions to Respondents

All interested parties are requested to provide written responses to this RFI based upon the Key Dates requirements.

The group reviewing the RFI responses may seek further clarification from respondents. This clarification may be requested in the form of verbal communications, in-person meetings, telephone, handwritten correspondence, or email communication.

1.8 RFI Response Submittal

1.8.1 Provide no pricing information in the Response.

1.8.2 Respondents may submit information by electronic means as described:

A. Electronic means includes email to the Procurement Officer address listed on the Key Information Summary Sheet. All response emails shall be sent with password protection.

B. The State has established the following procedure to restrict access to submissions received electronically. Respondents will provide a password to

MVA upon request.

C. The Procurement Officer will not accept submissions after the due date and exact time stated in the Key Information Summary Sheet. The date and time of submission is determined by the date and time of arrival in the Procurement

Officer’s email box. Time stamps on outgoing email shall not be accepted.

D. Submissions via email must not exceed 25 MB. If a submission exceeds this size, split the submission into two or more parts and include the appropriate part number in the subject (e.g. part 1 of 2) after the subject line information below.

E. The email submission subject line shall state RFI #V-HQ-27028-CSE

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F. Responses should include any material or source references in the RFI response.

Submissions should also include additional product and service specifications for

MVA as needed.

G. Please refer to specific RFI questions (Section 1, item # 1.3) by number in all responses.

H. FACSIMILE SUBMISSIONS WILL NOT BE ACCEPTED.

1.9 Deadline for Questions

The deadline for questions to this RFI must be received via email to the Procurement Officer by or before September 21, 2026 @ 1:00pm (ET). All questions and answers will be made available to all respondents via an Addendum to this RFI.

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IMPORTANT NOTICE

1. MVA is conducting market research as part of its planning for the provision of Intelligent

Speed Assistance Systems.

2. Responses to this RFI are not offers and cannot be accepted by the MVA for the basis of forming a binding contract.

3. Respondents are advised that MVA will not pay for any information or administrative costs incurred in response to this RFI. Respondents to this RFI are solely responsible for all expenses associated with responding to this RFI.

4. Any information submitted to MVA in response to the RFI will not be returned to the respondent.

5. This RFI is being issued solely for the gathering of information for planning purposes, and it does not constitute a promise to issue solicitation in the future.

6. This RFI does not constitute a solicitation for services or products.

7. Not responding to this RFI does not preclude participation in future solicitation, if one is issued.

8. Respondents are advised that the responses to this RFI may be subject to the Public Records Act.

9. MVA, at its sole discretion, may invite some or all Respondents to conduct a presentation to

MVA and/or engage in a conversation concerning their respective submissions. The information provided by Respondents to this RFI may shape the requirements of future efforts for the product.

10. MVA, at its sole discretion, may choose to ignore or to otherwise not consider or evaluate any responses, or any portion of a response, received as a result of this RFI.

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2 RFI Requirements

2.1 Introduction

Maryland Motor Vehicle Administration is seeking qualified vendors to provide information on

Intelligent Speed Assistance System. This RFI is an opportunity for potential vendors to showcase their ability to provide solutions that are secure, efficient and cost-effective and of the highest standards of quality and compliance.

In October 2026, Maryland’s new “Stop Super Speeders” law requires certain drivers with suspended or revoked licenses to install an Intelligent Speed Assistance (ISA) system in their vehicles if they want restricted driving privileges.

The MVA encourages submissions from companies of all sizes, including women, veteran and/or minority owned small businesses. Vendors should take this opportunity to present their most compelling, well-researched, and forward-thinking solutions, demonstrating why they are ideal firm/company to partner with the MVA in this endeavor.

2.2 Submission Requirements

Respondents are invited to provide complete answers to the questions in Section 1.

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3 Requested Information

3.1 Company Information

1. Company’s name, address, and website if any

2. Name contact person(s), title, email, and phone number

3. Brief history of the company, size, and years in business operation

4. Current offerings (products and services)

5. Current customer base

6. Copy of standard brochure / literature about the company, if available

3.2 Questions

MVA is requesting that the Respondents provide detailed answers to the questions stated in

Section 1.

3.3 Respondent Recommendations

The MVA requests Respondents to recommend any metrics, documentation, and information that the MVA should furnish respondents in any future solicitation. Respondents should indicate the significance or criticality of that information to the success of either the procurement itself or the subsequent implementation and operation of the solution.

Also, please provide any additional clarifications or recommendations that might be valuable to MVA in developing and issuing a future procurement.

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4 RFI Process and Format

4.1 Process

The MVA seeks a written response to this RFI. If the MVA decides to request presentations or demonstrations ("demos") of Respondent solutions, the MVA will extend opportunity for all RFI

Respondents to make a presentation or demonstration. Respondents should block Thursday, October 15, 2026, and Friday, October 16, 2026, as possible dates for demos. Presentations or demonstrations will be held virtually unless otherwise stated. Any presentation or demonstration is for informational purposes only, to determine the feasible solutions and recommendations that could be included in the future procurement. An invitation to present does not indicate that the MVA is engaged in a pre-selection process for an implementation vendor.

4.2 Trade Secrets

A Respondent should give specific attention to identifying those portions of its response that it considers confidential, proprietary, commercial information, or trade secrets and justify why such materials, upon request, should not be disclosed by the MVA under the Public

Information Act.

4.3 Response Format

The documents that should be included in the RFI response are:

A. Transmittal Letter - The transmittal letter should be in the form of a standard business letter and should be signed by an authorized individual within the respondent's organization.

B. RFI Response Document - The title page of the response document should specify the RFI name, the RFI number, the company name, and the contact’s name and his/her title.

C. Notice of Proprietary Information - This file or document, if deemed necessary by the Respondent, would contain any confidential information. The file should be named “RFI #V-HQ-27028-CSE-Respondent Name - Confidential”. All data within this document should be titled and referenced to the question to which the proprietary information is related.

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5 Notice to Respondents

In order to help us improve the quality of the RFI and to make our process more responsive and business friendly, we ask that you take a few minutes and provide comments and suggestions regarding this request. Please return your comments with your response. If you have chosen not to respond to this Request for Information, please email this completed form to the attention of the Procurement

Officer Gayloy Martin at gmartin5@mdot.maryland.gov.

Title: Intelligent Speed Assistance System

Request for Information (RFI) No: V-HQ-27028-CSE

1. If you have chosen NOT to respond to this request, please indicate the reason(s) below:

( ) Other commitments preclude our participation at this time.

( ) The subject of the RFI is not something we ordinarily provide.

( ) We are inexperienced in the work/commodities requested.

( ) RFI Requirements are unclear, too restrictive, etc. (Explain in REMARKS section.)

( ) The RFI Requirements are beyond our present capacity.

( ) Time allotted for completion of the RFI is insufficient.

( ) RFI requirements (other than specifications) are unreasonable or too risky. (Explain in

REMARKS section.)

( ) Other:

2. If you have submitted a response to this request, but wish to offer suggestions or express concerns, please use the REMARKS section below. (Attach additional pages as needed).

REMARKS:

Vendor Name: Date:

Contact Person: Phone ( )

Address:

E-mail Address:

THANK YOU!

YOUR FEEDBACK IS IMPORTANT TO THE MVA