RFI Memo - Part D Transaction Facilitation.pdf

DEPARTMENT OF HEALTH & HUMAN SERVICES

Centers for Medicare & Medicaid Services 7111 Security Boulevard, Mail Stop B3-30-03 Baltimore, Maryland 21244-1850

Office of Acquisition and Grants Management

REQUEST FOR INFORMATION

Agency: Centers for Medicare & Medicaid Services

Office: Center for Medicare (CM) in collaboration with the Office of Acquisition and Grants Management (OAGM)

Title: Part D Transaction Facilitator

The Centers for Medicare & Medicaid Services (CMS) is issuing this Request for Information (RFI) as a means of conducting market research to determine the availability and technical ability of GSA MAS vendors regarding the accurate, timely, and complaint processing of Part D Coordination of Benefits (COB) related transactions between Medicare Part D plans and other payers. The result of this market research will contribute to determining the agency’s method of procuring such services in the future.

Purpose A draft Statement of Objectives (SOO) including Transition-In, and Part D Transaction Facilitation tasks are being provided as part of this RFI. CMS asks interested vendors review the SOO and address the questions based on their experience and expertise. The feedback from this RFI may be used to help refine the SOO and future Request for Quotation (RFQ).

Request for Information THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for CMS’ information and planning purposes. This RFI does not constitute a Request for Proposal (RFP), RFQ, or a promise to issue an RFP or RFQ in the future. This RFI does not commit the Government to contract for any supply or service. CMS is not soliciting quotes/proposals. Respondents are advised that the U.S.

Government will not pay for any information or administrative costs incurred in response to this RFI;

all costs associated with responding to this RFI will be solely at the respondent’s expense. Not responding to this RFI does not preclude participation in any future procurement. It is the responsibility of the interested vendors to monitor this site for additional information pertaining to this requirement. Information provided in the RFI is subject to change and is not binding on the Government. HHS, CMS, CM or OAGM have not made a commitment to procure any of the items or services discussed, and release of this RFI is not a commitment or an authorization to incur cost for which reimbursement would be allowed or sought. All submissions become Government property and will not be returned.

Responses to this RFI shall be submitted by May 7, 2026, via the GSA eBuy portal in a format that is readable in Microsoft Word or Adobe PDF formats. CMS will not accept hard-copy responses or other formats. CMS will consider only those responses that contain the information described below in the format requested. Respondents are requested to provide a response to this RFI that includes three sections as follows below.

Section I. General Vendor Information

• Organization Name

• Unique Entity Identification (UEI)

• Mailing address

• Name, phone number and e-mail address of designated point of contact

• Provide a description of any licenses, specific expertise, General Services

Administration (GSA) credentials, and information that is relevant to this RFI.

Section II. The name and contact information of the organization whose views are represented in the submission, if different from the information provided in Section I.

Section III. Respondents are encouraged to provide complete but concise responses to the questions listed below. Please note that a response to every question is not required.

For each question or remark, please include reference to the specific section(s) of the SOO to which the question/feedback applies following the format below (i.e., the format below assumes a table with columns associated with each element).

Contractors should use a file format that will facilitate CMS merging questions from multiple respondents into a single file.

Question Number SOO Section or Task and Page Number

Question (for Respondent use)

Response (for CMS use)

CMS will not consider additional information submitted beyond these sections.

Questions

1. Is enough technical detail provided to understand the Part D Transaction Facilitation requirements pertaining to this acquisition? If not, what additional information would be required for your company to be able to submit a good quote?

2. Are there any issues with the SOO that would prevent your organization from being able to submit a good quote?

3. CMS is considering a hybrid contract with Firm Fixed Price (FFP) tasks and Time And Materials (T&M) for ancillary materials. What tasks within the SOO would you recommend to fall under FFP or T&M?

4. What contract vehicles (GSA MAS, GSA Alliant, etc.) do you feel are the best fit for the Part D Transaction Facilitation requirement? Please include rationale.

5. What Labor Categories would your company utilize to meet the requirements under this effort?

6. Describe the project management methods your company uses to:

• Set milestones

• Develop timelines

• Track progress

• Communicate and collaborate with others

• Provide deliverables on time

7. The Government is considering using monthly deliverables or milestone when developing the payment schedule under this effort. What Contract Line Item Number (CLIN) structure would you recommend for the services provided under this requirement?

8. Would your company require the use of any Teaming Arrangements to conduct tasks within the SOO? If so, which tasks?

9. How likely are you to submit a response when this RFQ is released? Would you be submitting as a prime?