RFI Letter for ARCS.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE LIFE CYCLE MANAGEMENT CENTER

CRYPTOLOGIC SYSTEMS DIVISION

JOINT BASE SAN ANTONIO-LACKLAND, TEXAS 78243-7081

January 22, 2026

SUBJECT: Request for Information (RFI) Procurement of Flow and Pressure Controllers for ARCS

1. The U.S. Government is conducting market research for a requirement at the Cryptologic and Cyber Systems Division, Joint Base San Antonio (JBSA) – Lackland Air Force Base, TX. This Request for Information (RFI) is issued for planning and informational purposes only and does not constitute formal solicitation. In response to this RFI, interested parties are requested to provide a comprehensive capability statement and a pricing estimate for the commercial items detailed below and in the attachment.

2. The Government anticipates this market research may support full and open competition acquisition in accordance with Federal Acquisition Regulation (FAR) 6.101 (b). The intended outcome is the award of a single Firm-Fixed Price (FFP) purchase order. Please note that responses to this RFI will not result in an award, and the Government will not be responsible for any costs incurred by respondents.

3. Please provide a pricing estimate for the following line item(s):

Line Item

Description Qty Total

0001 MCR-100SLPM-D-DB9/CM, RIN, CIN, GAS:

Air

10 $

0002 MC-2SLPM-D-DB9/CM, RIN, CIN, GAS: N2 20 $

0003 PCP-30PSIA-D-DB9/CP, CIN, RANGE (1000

torrA)

0004 PC-30PSIA-D-DB9/CP, CIN, RANGE (1000

torrA)

0005 Shipping

Total $

Company Name:

Cage Code:

GSA Schedule:

POC:

Telephone #:

E-Mail Address:

Price shall be valid for 60 days or FOB/Inspection/Acceptance: Destination Payments must be processed electronically through WAWF Payment Terms: Net 30 day delivery

a. This RFI shall be submitted electronically to only the Contract Specialist, Mr. Odell Sidberry at odell.sidberry.1@us.af.mil and the Contracting Officer, Ms. Rebecca Natal at rebecca.natal.1@us.af.mil.

The technical approach narratives, assumptions, and exceptions for the proposal shall be submitted in an Adobe portable document (.pdf) in searchable text format. Contractors must be registered in System for Award Management. The offeror shall ensure their representations and certifications are current and complete in the System for Award Management (SAM) located at https://www.sam.gov.

b. The documents shall contain the requested information in accordance with item numbers above.

Submit one electronic copy via email NLT 28 Jan 2026, 12:00 PM, CST to the Contract Specialist, Mr.

Odell Sidberry at odell.sidberry1@us.af.mil and the Contracting Officer, Ms. Rebecca Natal at rebecca.natal.1@us.af.mil.

c. All questions and concerns regarding this RFI shall be directed in writing to the Contract Specialist at the email listed above and the undersigned Contracting Officer.

REBECCA NATAL

Contracting Officer

Attachments:

Atch 1 - AFMC FM 158 Atch 2 - Form 807 Atch 3 - Form 1653 mailto:odell.sidberry.1@us.af.mil%20and mailto:rebecca.natal.1@us.af.mil http://www.sam.gov/ mailto:odell.sidberry1@us.af.mil mailto:rebecca.natal.1@us.af.mil

Provisions 52.204-07 System for Award Management (Oct 2018) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use (Apr 2008) 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representations (Dec 2016) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Jun 2020) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (Dec 2019) 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirement (Nov 2023) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (May 2021)

Clauses 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.211-15 Defense Priority and Allocation Requirements (Apr 2008) 252.203-7000, Requirements Relating to Compensation of Former DoD Officials. (Sep 2011).

252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Dec 2022).

252.203-7005, Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7003, Control of Government Personnel Work Product (Apr 1992) 252.204-7004, Antiterrorism Awareness Training for Contractors. (Jan 2023) 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (May 2024)252.204- 7015, Notice of Authorized Disclosure of Information for Litigation Support. (Jan 2023) 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023) 252.204-7020 NIST SP 800-171 DoD Assessment Requirements (Nov 2023) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018).

252.232-7007, Limitation of Government Obligation. (Apr 2014).

252.232-7010, Levies on Contract Payments. (Dec 2006).

252.239-7001, Information Assurance Contractor Training and Certification. (Jan 2008).

252.243-7001, Pricing of Contract Modifications (Dec 1991) 252.244-7000, Subcontracts for Commercial Products or Commercial Services. (Nov 2023) 252.245-7005, Management and Reporting of Government Property. (Jan 2024) 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2014) 252.232-7006 -- Wide Area Work Flow Payment Instructions. (Jan 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/ type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC Issue By DoDAAC FA8307 Admin DoDAAC FA8307 Inspect By DoDAAC Ship To Code Ship From Code N/A Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A (*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5352.201-9101 -- Ombudsman (July 2023) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)