RFI HE1254-21-R-GuamLeaseVehicles.docx

Request for Information HE1254-21-R-GuamLeaseVehicles Admin Lease Vehicles – PAC South – Guam District Superintendents Office

Pursuant to Federal Acquisition Regulation Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office, in support of the DoDEA- PAC South Guam District Superintendents Office, is conducting market research to identify potential small business sources capable of providing administrative lease vehicles, without drivers, to support the District in Guam.

This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposal, Invitation for Bids, Request for Quotation, and does not obligate the Government to any current or future commitments. The Government will not pay/reimburse any costs or charges resulting from contractors’ responses to this RFI.

The vehicles furnished under this contract shall be driven throughout Guam and shall be in good, safe, clean and serviceable operating condition in accordance with the vehicle’s owner’s manual. Registration and licensing of the vehicles is the Contractor’s responsibility. The Contractor shall ensure that the vehicles comply with all applicable safety laws, rules, and regulations applicable to this lease.

The period of performance of these services will include a base period and four 12-month option periods, with an anticipated start date of 1 June 2021.

The proposed applicable North American Industry Classification System code (NAICSC) for this requirement is 532112, Passenger Car Leasing. The Product Service Code (PSC) is W023, Lease or Rental of Equipment- Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles.

OBJECTIVE

Provide the following vehicles:

One (1) Compact Sedan (example, Ford Focus) One (1) 8 Passenger Van, Full Size, with ability to transport light cargo and luggage) Three (3) Cargo Vans (capable of moderate cargo)

The Contractor shall provide the items listed below with each vehicle hired under this order. Items must meet any applicable specifications required by the vehicle manufacturer and the laws or regulations of Guam where the vehicle will be operated.

· Automatic transmission.

· Air conditioning.

· Government will be afforded unlimited mileage.

· A functional spare tire (mounted on rim and properly inflated).

· At least one (1) full set of keys.

· Seat belts for all passengers.

· The tools necessary to safely change a spare tire or make minor repairs or adjustments in accordance with the vehicle manufacturer’s specifications. As a minimum, this will include a lug wrench, screwdriver, and jack.

· Flashlight.

· First aid kits.

· Reflecting warning road signs.

· All-weather tires.

· The Contractor will deliver each vehicle with a full tank of diesel fuel.

· Ice scrapers (seasonal).

· Supply all fluids, oils, and lubricants, except for diesel fuel and incidental oil and fluids.

· Provide replacement vehicles (accident/incident/maintenance) within 24 hrs.

· Be responsible for all repairs (except minor repairs)

FEEDBACK REQUESTED

1. Price: Vendors are asked to review the RFI and provide a Rough Order of Magnitude which outlines the fully burden prices of the service. Please use the format below to submit your base year, option 1, option 2, option 3 and option 4 prices. Then add a separate line for the overall (Base + options) total.

NOTE: The Agency will use its budget rate to convert prices, if necessary.

(State Currency)

2. Capabilities Statement: All vendors responding to this RFI shall provide a capabilities statement which outlines the vendor’s ability to meet the requirement.

3. Feedback/Suggestions: Vendors are encouraged to provide any feedback and propose suggestions regarding this requirement.

All inquiries regarding this RFI are due to the Government by 1200PM PT (3pm EST) 17 March 2021.

All responses must be submitted via e-mail to the Point of Contact for this RFI: John Butts at John. Butts@dodea.edu and Mileska Rodriguez at Mileska.Rodriguez@dodea.edu.