RFI_GSA.docx

REQUEST FOR INFORMATION/SOURCES SOUGHT:

AGENCY/OFFICE: U.S. Department of Labor (DOL), Mine Safety and Health Administration (MSHA), Educational and Policy Development Division.

LOCATION: The Approval and Certification Center (A&CC) located at 765 Technology Drive, Triadelphia, WV 26059.

PSC: J039 - Maint/Repair/Rebuild of Equipment- Materials Handeling

NAICS: 811310 – Commercial & Industry Machinery & Equipment (except Automotive & Electronic) Repair & Maintenance

GSA FEDERAL SUPPLY SCHEDULE CATEGORY: MAS – Multiple Award Schedule

1. GENERAL INFORMATION: The mission of the Mine Safety and Health Administration (MSHA) is to administer the provisions of the Federal Mine Safety and Health Act of 1977 (Mine Act), the Miner Act of 2006 and to enforce compliance with mandatory safety and health standards as a means to eliminate fatal accidents; to reduce the frequency and severity of nonfatal accidents; to minimize health hazards; and to promote improved safety and health conditions in the Nation’s mines.

2. OBJECTIVE: The Approval and Certification Center (A&CC) located at 765 Technology Drive, Triadelphia, WV 26059 needs an Elevator Services Contractor that can provide the necessary management, supervision, personnel, and equipment required to provide elevator inspection, testing, preventative maintenance, and repair services on 2 elevator systems (Buildings 1 and 2) located on the campus.

The objective of this requirement is to provide monthly inspections and maintenance service to eliminate or minimize elevator malfunction, breakdown, and deterioration. Contract maintenance of the elevators must assure continuous, safe, and satisfactory operation of all elevators, their parts, and components in a safe operating condition.

Elevators are located in the following areas:

· Building I - One, three-floor Canton hydraulic passenger elevator.

· Installed: 1983; Serial No. 1760; Capacity: 10,000 lbs.

· Building II - One two-floor Schindler Expression Series 300A,

· Installed: 1996; Serial No. 43909; Capacity: 2000 1bs.

3. SCOPE: Provide all supervision, labor, materials, and supplies to maintain two hydraulic passenger elevators at the Mine Safety and Health Administration's Approval and Certification Center in safe operating condition. The scope for this effort is to The Contractor shall provide labor, materials, equipment, supervision, and incidental supplies to perform monthly inspections and maintenance service during this contract, the following tasks shall be performed.

3.1 Perform quarterly inspections to maintain elevator equipment listed in 5.0.3, below:

1. Routine inspection includes examination, adjustment, safety operation testing, and lubrication.

2. During quarterly inspections, equipment or parts found to be worn, broken, impaired or otherwise not meeting applicable standards must be repaired or replaced. If these repairs/parts/materials are NOT covered under this contract/agreement, a quote and approval need to be obtained from the COR before the work can be performed.

3.2 Inspections are to be performed by skilled, registered elevator servicing personnel.

3.2.1 Equipment, materials replacement and/or parts servicing subject to quarterly inspection, lubrication, adjustment and repair/replace, required to meet applicable standards of ANSI A-17.1, are as follows but NOT limited to:

· Controller parts, selectors and dispatching equipment, relays, solid-state components, transducers, resistors, condensers, power amplifiers, transformers, contacts, leads, dashpots, timing devices, computer and microcomputer devices, steel selector tapes, mechanical and electrical driving equipment, signal lamps, and position indicating equipment.

· Door operators, car door hangers, call buttons (hall/car), car door contacts, door protective devices, load weighing equipment, car frames, car safety mechanisms, door closers, interlocks, buffers, switches, safety edge, platforms, car, and counterweight guide shoes including rollers and gibs, and emergency car lighting.

· Hoistway door interlocks and hangers, travel cables, bottom door guides, rollers, buffers, switches, interlocks, rotating elements, and auxiliary door closing devices.

· Machines, worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings/packings, brake pulleys, brake coils, contacts, linings, and component parts.

· Motors, brushes, windings/coils, brush holders, and bearings/packings.

· Governor components, governor sheaves and shaft assemblies, bearings, contacts, governor jaws, deflector or secondary sheaves, car and counterweight buffers, car and counterweight guide rails, car and counterweight sheave assemblies, top and bottom limit switches, governor tension sheave assemblies, and compensating sheave assemblies.

· Pumps, pump motors, operating valves, valve motors, contactors, leveling valves, lifing pistons, plunger packings, exposed piping/hoses in machine room/pit/hoistway, above ground plungers and cylinders, and hydraulic fluid tanks.

3.2.2 Materials replacement or parts servicing, required to meet applicable standards of ANSI A-17.1, include but are not limited to:

1. Maintain proper quantity and quality of hydraulic oil.

2. Repair or renew conductor cables when necessary.

3. Renew guide shoe gibs or rollers as necessary to insure smooth and quiet operation.

4. Lubricate all guide rails properly except when roller guides are used.

5. Furnish lubricants/fluids.

6. Maintain all accessory equipment except such items that are excluded as shown in 5.0.5 below.

3.2.3 Exclusions

1. Repairs necessitated because of negligence or misuse of the machinery or equipment or due to any other cause beyond the contractor's control other than ordinary wear and tear.

2. Installation of new attachments or devices as directed or recommended by insurance companies or governmental authorities.

3. Refinishing, replacing, or repairing of elevator car enclosures, car door panels, hoist way enclosures, hydraulic cylinder and all underground piping, hoist way door panels, frame, and sills.

3.2.4 Pre-inspection of equipment and parts is advisable to identify items that are found to be defective or in need of repair or replacement. Costs associated with such repair or replacement should be presented to the Contracting Officer's Representative (COR). Such costs should be prorated and included as an additional charge.

3.2.5 Governor and/or safety tests shall be performed in accordance with ASME A-17.1 by the contractor during each 12-month period of this contract. These tests are conducted to help insure safe and proper operation on the elevator. The purpose of the relief valve test is to determine that it will bypass the full output of the pump before the pressure exceeds 150% of the working pressure and that the system will withstand this pressure. In addition, this testing serves to assist in the detection of leaks and weaknesses within the system. The contractor will perform this test so the successful, "signed by contractor representative", test result documentation can be displayed within the car of the elevators.

The contractor will schedule and provide all labor, material and supervision required to perform the following scope of work during regular working hours defined in (1.6 "HOURS OF OPERATION"):

3.2.5.1 Conduct a relief valve test.

3.2.5.2 Conduct a cylinder inspection and static leak test.

3.2.5.3 Inspect and test normal and final stopping devices.

3.2.5.4 Inspect and repair any leaks and/or damage uncovered or caused by the test. (Including parts, labor, and travel.)

3.2.5.5 Submit the signed results of the test to the COR or MSHA designated employee, for posting in the elevator cars.

4. PERIOD OF PERFORMANCE: Period of performance for this requirement shall be for one 12-month base period and four 12-month option periods.

5. PLACE OF PERFORMANCE: The work to be performed under this RFI will be conducted at U.S. Department of Labor (DOL), The Approval and Certification Center (A&CC) located at 765 Technology Drive, Triadelphia, WV 26059.

Note that this is not a request for quotes. A determination by the Government not to compete this requirement based upon responses to this notice is solely within the discretion of the Government. This Request for Information (RFI) seeks industry comments to assist the Government in locating potential FSS sources with the ability to satisfy its requirement. Vendors that believe they can provide the needed services that fully meet the Government's requirements may submit substantiating documentation to determine capability.

6. RESPONSE: Respondents should provide the following information:

7. A one-page cover letter that includes your company’s:

a. Applicable GSA schedule number

b. CAGE code

c. DUNS Number

d. Business size for the NAICS listed above

e. Contract Point of Contact.

Firms will need to provide a response no longer than five (5) pages which addresses each of the Performance Requirements listed in the Draft Statements of Work provided with this announcement.

Each major task requires a written explanation to assess for capability.

The major tasks include:

SPECIFIC TASKS

8.0 TASKS

During this contract, the following tasks shall be performed.

9.0 Perform quarterly inspections to maintain elevator equipment listed in 10.0.1, below.

Routine inspection includes examination, adjustment, safety operation testing, and lubrication.

During quarterly inspections, equipment or parts found to be worn, broken, impaired or otherwise not meeting applicable standards must be repaired or replaced. If these repairs/parts/materials are NOT covered under this contract/agreement, a quote and approval need to be obtained from the COR before the work can be performed.

10.0 Inspections are to be performed by skilled, registered elevator servicing personnel.

10.0.1 Equipment, materials replacement and/or parts servicing subject to quarterly inspection, lubrication, adjustment and repair/replace, required to meet applicable standards of ANSI A-17.1, are as follows but NOT limited to:

· Controller parts, selectors and dispatching equipment, relays, solid-state components, transducers, resistors, condensers, power amplifiers, transformers, contacts, leads, dashpots, timing devices, computer and microcomputer devices, steel selector tapes, mechanical and electrical driving equipment, signal lamps, and position indicating equipment.

· Door operators, car door hangers, call buttons (hall/car), car door contacts, door protective devices, load weighing equipment, car frames, car safety mechanisms, door closers, interlocks, buffers, switches, safety edge, platforms, car and counterweight guide shoes including rollers and gibs, and emergency car lighting.

· Hoistway door interlocks and hangers, travel cables, bottom door guides, rollers, buffers, switches, interlocks, rotating elements, and auxiliary door closing devices.

· Machines, worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings/packings, brake pulleys, brake coils, contacts, linings, and component parts.

· Motors, brushes, windings/coils, brush holders, and bearings/packings.

· Governor components, governor sheaves and shaft assemblies, bearings, contacts, governor jaws, deflector or secondary sheaves, car and counterweight buffers, car and counterweight guide rails, car and counterweight sheave assemblies, top and bottom limit switches, governor tension sheave assemblies, and compensating sheave assemblies.

· Pumps, pump motors, operating valves, valve motors, contactors, leveling valves, lifting pistons, plunger packings, exposed piping/hoses in machine room/pit/hoistway, above ground plungers and cylinders, and hydraulic fluid tanks.

11.0 Materials replacement or parts servicing, required to meet applicable standards of ANSI A-17.1, include but are not limited to:

7. Maintain proper quantity and quality of hydraulic oil.

8. Repair or renew conductor cables when necessary.

9. Renew guide shoe gibs or rollers as necessary to insure smooth and quiet operation.

10. Lubricate all guide rails properly except when roller guides are used.

11. Furnish lubricants/fluids.

12. Maintain all accessory equipment except such items that are excluded as shown in 5.0.5. below.

12.0 Exclusions

4. Repairs necessitated because of negligence or misuse of the machinery or equipment or due to any other cause beyond the contractor's control other than ordinary wear and tear.

5. Installation of new attachments or devices as directed or recommended by insurance companies or governmental authorities.

6. Refinishing, replacing, or repairing of elevator car enclosures, car door panels, hoist way enclosures, hydraulic cylinder and all underground piping, hoist way door panels, frame, and sills.

13.0 Pre-inspection of equipment and parts is advisable to identify items that are found to be defective or in need of repair or replacement. Costs associated with such repair or replacement should be presented to the Contracting Officer's Representative (COR). Such costs should be prorated and included as an additional charge.

14.0 Governor and/or safety tests shall be performed in accordance with ASME A-17.1 by the contractor during each 12-month period of this contract. These tests are conducted to help insure safe and proper operation on the elevator. The purpose of the relief valve test is to determine that it will bypass the full output of the pump before the pressure exceeds 150% of the working pressure and that the system will withstand this pressure. In addition, this testing serves to assist in the detection of leaks and weaknesses within the system. The contractor will perform this test so the successful, "signed by contractor representative", test result documentation can be displayed within the car of the elevators.

The contractor will schedule and provide all labor, material and supervision required to perform the following scope of work during regular working hours defined in (1.6 "HOURS OF OPERATION"):

15.0 Conduct a relief valve test.

16.0 Conduct a cylinder inspection and static leak test.

17.0 Inspect and test normal and final stopping devices.

18.0 Inspect and repair any leaks and/or damage uncovered or caused by the test. (Including parts, labor, and travel.)

19.0 Submit the signed results of the test to the COR or MSHA designated employee, for posting in the elevator cars.

20.0 Emergency Service

In the event of a system failure, the Contractor shall respond within forty-eight (48) hours of receipt of the initial call by the COR or other MSHA designated employee.

21.0 Work Requirements

The Contractor shall provide full service to meet routine maintenance requirements. The Contractor shall maintain elevators so that the elevators are always in a safe and efficient operating condition. In the event of a breakdown, the Contractor shall make every effort to immediately return the elevator to a safe operating condition.

22.0 Firms shall also provide one page that outlines:

Past government experience (task order/contract) with tasks similar to scope of this draft requirement. Past example should include contract numbers, customer information, and identify point of contacts.

23.0 Documentation will be evaluated solely for the purpose of determining the availability and potential technical capability of all businesses in providing the requirement through GSA.gov.

Submissions should be organized in accordance with the instructions in this document to permit a thorough and accurate review and evaluation. Responses to this RFI must be submitted to Rose A. Goodwin, Contract Specialist via email no later than Wednesday, July 26, 2023, at 12:00pm, ET to goodwin.rose@dol.gov.