RFI - Fire Pump 25-1200-0000025.pdf

Request for Information (RFI)

Federal Bureau of Investigation (FBI) / Finance and Facilities Division (FFD)

Fire Pump Replacement (Building 2 and Building 5)

Reference: RFI# 25-1200-0000025 Date: March 18, 2025

PURPOSE

The Federal Bureau of Investigation (FBI) is seeking capability statements from interested sources for construction services for fire pump replacement listed in the SCOPE below.

This Request for Information (RFI) is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP)/Request for Quote (RFQ) or a promise to issue an RFP/RFQ in the future. This RFI does not commit the Government to contract for any supply or service. Further, the FBI is not at this time seeking proposals/quotes and will not accept unsolicited proposals/quotes.

Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future solicitation. If a solicitation is released, it will be synopsized on www.SAM.gov - the U.S.

Government System for Award Management (SAM) website. It is the responsibility of the potential responder to monitor this site for information pertaining to this requirement.

All responses to this RFI shall be in a Microsoft Word format utilizing a font size of no less than 12 point. Responses should indicate this submission is in response to RFI# 25-1200-0000025.

BACKGROUND

The fire pump systems at the CJIS Division Campus, Clarksburg, WV are nearing end of life and have issues meeting today’s standards of code. Typical life span of a fire pump system is 20-25 years. The Main Administrative Building and Central Plant’s current systems are entering year 23 and has had some problematic issues with leaking at the split case. The objective of the project is to provide replacement fire pumps for the CJIS Central Utility Plant Building #2 and Main Administrative Building #5 new to existing point of connection.

Building #2:

Removal of the combined fire & jockey pump sensing line and the providing of new individual sensing lines for the jockey and fire pumps.

Removal and replacement of the jockey and fire pump discharge check valves.

Removal and replacement of the flexible grooved couplings on either side of the fire pump.

Removal of the undersized 4" bypass OS&Y gate valves, check valve and associated piping and replacement with new 6" grooved butterfly valves, check valve and associated piping.

The addition of a new 8" OS&Y gate valve in the fire pump suction piping.

All other mechanical and electrical requirements per the Construction Drawings and

Specifications

Building #5:

Removal of the combined fire & jockey pump sensing line and the providing of new individual sensing lines for the jockey and fire pumps.

Removal and replacement of the jockey and fire pump discharge check valves.

Removal and replacement of the flexible grooved couplings on either side of the fire pump.

The addition of a new 8" OS&Y gate valve in the fire pump suction piping.

The addition of a 2" drain valve on the 8" fire pump suction piping.

All other mechanical and electrical requirements per the Construction Drawings and specification.

SCOPE

The scope is to decommission, demo, install, and commission a replacement Fire Pump Replacement for Buildings 2 and 5 at the Federal Bureau of Investigation (FBI) CJIS Division, Clarksburg, WV.

This includes (as well as other in scope work) all required mechanical and electrical work. FBI CJIS operates 24/7, 365, the construction activities cannot shut down or e ect normal day-to-day operations of the facility. The Government will assist in all ways possible to provide necessary and timely access to all areas required for construction.

This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

REQUIREMENTS:

1. The contractor shall be located within 150 miles of the CJIS Campus in Clarksburg, WV.

2. The Contractor shall have a valid West Virginia Contractors License.

3. This project shall also be completed in accordance with the information provided in Section 1.1 “Description of Services/Introduction” and in accordance with the following:

Alteration work must be reviewed by the authorities having jurisdiction (AHJ) and or owner for fire safety. The fire protection upgrade work is required to comply with the applicable provisions of the following codes and standards:

o International building code (IBC), 2018 edition o International mechanical code (IMC), 2018 edition o National fire protection association (NFPA) codes and standards including but not limited to the following

NFPA 70, national electric code (NEC), 2017 edition

NFPA 72, national fire alarm and signaling code, 2016 edition

NFPA 101, life safety code (LSC), 2018 edition

NFPA 241, standard for safeguarding construction, alteration and demolition operations, 2013 edition.

NFPA 13, standard for the installation of sprinkler systems, 2016 edition

NFPA 14, standard for the installation of standpipe systems, 2016 edition

NFPA 20, standard for the installation of stationary fire pumps for fire protection, 2016 edition

Pipe fabrication/welding shall be outside of building.

Tools with Bluetooth or WIFI capabilities shall not be permitted for use on site.

Ensure construction activities do not shut down or e ect normal day-to-day operations of the facility.

The contractor shall submit record drawings per specifications within 90 days of substantial completion date. These drawings shall be reviewed for approval by the Government.

The contractor shall submit final Operation and Maintenance (O&M) manuals for the project per specifications within 90 days of substantial completion date. These O&M manuals shall be reviewed for approval by the Government.

A warranty one (1) year after substantial completion date for all parts, labor, and craftsmanship shall be included.

4. The Contractor shall be responsible for providing all materials and labor, as well as the following deliverables in addition to those outlined in the Fire Pump Replacement Project 100% Construction Drawings:

a. Status Reports: The Contractor shall provide monthly status reports to the Contracting O icer (CO) and the Contracting O ice Representative (COR). The format will be agreed to by the Contractor and COR at the start of performance, but the contents shall contain the following, at a minimum: Sta ing Summary, Hours and Labor performed, Current Management and Administrative problems, and Action items. The Contractor shall also provide a bi-weekly status report that describes the activities that were completed (highlights), areas of risk, and personnel and their responsibilities for that time period.

b. The contractor shall provide an estimated project schedule within 45 days of award date. The Government shall have 10 business days to review and approve the schedule and any updates to the schedule.

c. If a schedule cannot be submitted within 30 days of award the contractor shall provide the reasons in writing to the CO.

d. The contractor shall submit record drawings per specifications within 90 days of substantial completion date. These drawings shall be reviewed for approval by the Government.

e. The contractor shall submit final Operation and Maintenance (O&M) manuals for the project per specifications within 90 days of substantial completion date. These O&M manuals shall be reviewed for approval by the Government.

OBJECTIVE:

The responses to this RFI will be utilized to identify potential and eligible sources - both small and large businesses are invited to participate.

ANTICIPATED PERIOD OF PERFORMANCE:

12 months - NTP

ANTICIPATED CONTRACT TYPE:

The FBI anticipates a Firm-Fixed Price contract.

RESPONSES:

Interested parties are requested to respond to this RFI with a capability statement.

Capability statements will be in Microsoft Word O ice compatible format and are due April 1, 2025 at 4:00 PM EST. Responses shall be submitted to Logan Swiger, Contracting O icer (CO) at email Lswiger2@fbi.gov. All information should be UNCLASSIFIED material only. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

Please make sure your capabilities statement clearly outlines the following:

Name, mailing address, overnight delivery address (if di erent from mailing address), phone number, fax number, and email of designated point of contact.

Company DUNS number and CAGE Code.

Business type (large business, small business, small-disadvantaged business, 8(a) certified small- disadvantaged business, HUBZone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business etc.).

System for Award Management (SAM) registered NAICS codes.

INDUSTRY DISCUSSIONS

FBI representatives may or may not choose to meet with potential o erors. Such discussions would only be intended to get further clarification of potential capability to meet the requirements, especially any development and certification risks.

QUESTIONS

The Government does not anticipate answering questions to this RFI.

SUMMARY/ REMINDER

This is a Request for Information (RFI) to identify sources that can provide the necessary services requested. The information provided in the RFI is subject to change and is not binding on the Government. The FBI has not made a commitment to procure any of the items discussed, and release of this RFI, to include all attachments, should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

SUBMISSION INFORMATION

Due Date: April 1, 2025 at 4:00PM EST

Submit to:

Logan Swiger Contracting O icer (CO) Lswiger2@fbi.gov