RFI_final.pdf

Purchasing Department

DeAnna Faggart, NIGP-CPP, CPPO, CPPB, Director 2555 E Hanna Avenue

Tampa, Florida 33610

Office (813) 274-8351

Fax: (813) 274-8355

January 17, 2025

REQUEST FOR INFORMATION FOR

THE FRESH FOOD INITIATIVE

Responses for RFI NO. 25-P-00078, THE FRESH FOOD INITIATIVE will be received by the Director of Purchasing, City of Tampa, until FEBRUARY 17, 2025 AT 2:00 PM, then be opened.

Attached are important instructions and specifications regarding responses to this Request for Information (RFI).

Questions regarding Vendor Registration, accessing bid documents or submission assistance within the OpenGov eProcurement Portal shall be emailed to procurement-support@opengov.com. Reference RFI # and name in email subject line. Questions pertaining to the Bid document/specifications will be accepted up to five business days prior to the scheduled opening date and time and shall be submitted within the OpenGov eProcurement Portal. Per the City of Tampa’s Communication Policy during any solicitation period including any protest and/or appeal, there should be no contact with City officials or employees, other than the Analyst, the Director of Purchasing or the Legal Department, permitted from any Bidder. Such communication shall result in an automatic disqualification for selection in the pending solicitation and any subsequent City solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Responses shall be accepted no later than the time and date specified on the RFI. The RFI Opening shall be thereafter and posted to OpenGov. All responses received after the due date and time shall be rejected. Offers by mail, hand delivery or express mail, email, telephone or transmitted by facsimile (FAX) machine are not acceptable. All submittals are uploaded electronically into the OpenGov eProcurement Portal. No bid may be withdrawn or modified after the time fixed for the opening of responses.

Electronic submittals shall be uploaded in the OpenGov eProcurement Portal via link:

https://procurement.opengov.com/portal/cityoftampa/projects/137388

To ensure that an electronic submittal is received by the opening date and time, it is recommended that the Bidder submit their documents with adequate time allowed prior to the deadline. Bidder shall receive an email confirmation of their bid submittal after clicking on the "Submit" button in the OpenGov Portal.

Bidder will only receive the confirmation email after submitting both pricing on the pricing page(s) and uploading all the required submittals. If Bidder doesn’t receive an email, the Bidder should contact

OpenGov support at procurement-support@opengov.com to confirm their submittal was successful. The Bidder shall be responsible for confirming that their submittal is received by the deadline. Any submittal received after the closing date and time deadline will not be considered.

https://procurement.opengov.com/portal/cityoftampa

STATEMENT OF NO BID

WE WANT YOUR FEEDBACK BECAUSE IT MATTERS TO US

The Purchasing Department’s mission is to provide the best specifications in our solicitation packages to receive maximum participation from the industry/market. Please take a few minutes to briefly explain to us why you will not be responding to the City’s RFI by clicking "NO BID" at https://procurement.opengov.com/portal/cityoftampa/projects/131212.

INSTRUCTIONS TO PROPOSERS

City of Tampa RFI’s are issued electronically via the OpenGov eProcurement Portal. Obtaining solicitations through OpenGov will ensure that the Bidder will have the following capabilities: receipt of bid documents electronically, track the status of bid award activity, receive addenda, receive the results of bid awards and view plans and blueprints online electronically. Bidders who obtain specifications and plans from sources other than OpenGov are cautioned that the bid packages may be incomplete. The City will not accept incomplete bids. Contact OpenGov Support at procurement-support@opengov.com for more information.

The City is not responsible for errors and omissions occurring in the transmission or downloading of any bid documents, plans, or specifications from the OpenGov eProcurement Portal. OpenGov has no affiliation with the City of Tampa other than as a service that facilitates communication and bid submittals between the City and its bidders. OpenGov is an independent entity and is not an agent or representative of the City. Communications to OpenGov does not constitute communications to the City. Contact OpenGov Support at procurementsupport@opengov.com for more information.

Submitters discovering any ambiguity, conflict, discrepancy, omission, or other error in this RFI, shall immediately notify the City of such error in writing and request modification or clarification of the RFI within the OpenGov eProcurement Portal. Modifications will be made by issuing an addendum and will be given by written notice to all prospective Bidders who received an original BID from OpenGov (those who are on the Plan Holders List). Addenda will be posted and disseminated by OpenGov at least five days prior to this RFI opening date. The Proposer is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the RFI prior to submitting the bid or it shall be deemed waived.

The RFI document contains a General Conditions Section and an Information Requested Section. General Conditions contain general requirements and the information Requested Section details the information the City is interested in responses in finding a solution(s) for the initiative’s goal.

The Proposer shall comply with the applicable requirements of Federal and state laws, all Codes and Ordinances of the City of Tampa as amended from time to time and any applicable professional regulations.

The Proposer is expected to carefully examine the entire RFI package, including but not limited to all the provisions, terms, and conditions. Failure to do so will be at the Proposer’s risk.

https://procurement.opengov.com/portal/cityoftampa/projects/131212 https://procurement.opengov.com/portal/cityoftampa/projects/131212 https://procurement.opengov.com/portal/cityoftampa https://procurement.opengov.com/portal/cityoftampa https://procurement.opengov.com/portal/cityoftampa https://procurement.opengov.com/portal/cityoftampa https://procurement.opengov.com/portal/cityoftampa

SECTION I. - GENERAL CONDITIONS FOR

1. SCOPE

The City of Tampa (“City”) is working to enhance our understanding of ways to improve access to fresh produce and meat for our residents in low-income areas within the City, specifically East Tampa and Sulphur Springs. The purpose of this RFI is to solicit input, gather insights, and identify best practices from food-related businesses, including but not limited to, neighborhood corner stores, restaurants, mobile markets, and supermarkets to inform our initiatives. Information from this RFI will help the City create a Request for Proposal (RFP) for funding organizations that increase fresh food access in East Tampa and Sulphur Springs.

2. BACKGROUND

The City has approximately 80,000 residents that live in low income, low access areas according to the Economic Research

Service of the United State Department of Agriculture (USDA) based on Census tracts. Residents in these areas do not have access to purchase fresh and nutritious food within a half of mile of their homes. Access to affordable, nutritious food is both essential to living a healthy lifestyle and is a basic human right. In effort to address these issues facing our community, the City aims to learn about successful businesses and initiatives currently tackling this issue. The City is seeking to invest in new initiatives or the expansion of existing programs from the greater Hillsborough area that have demonstrated success. Your input will help us develop a comprehensive plan to better meet the needs of our residents.

3. TERMS AND CONDITIONS

3.1. This is only a Request for Information (RFI) and should not be construed as intent, commitment or promise to acquire or invest in the solutions presented by potential Submitters.

3.2. The RFI is being submitted strictly for the purpose of gaining knowledge of the products and services available on the market to increase access to fresh food within low access areas around the City.

3.3. From the information collected, the City will review all information and options related to the plan review system, assess our needs and refine our requirements. The City reserves the right to contact the Submitters for additional information at its sole discretion and to issue additional requests, if necessary.

3.4. At a later date, the City may release a formal solicitation, a Request for Proposal (RFP), for the Fresh Food Initiative.

Submitter’s that do not participate in this RFI process will not be excluded from future RFP Solicitation.

4. INCURRED EXPENSES

The City is not responsible for any expenses which the Submitter may incur in preparation and submittal of information requested by this RFI.

5. FLORIDA PUBLIC RECORDS LAW

In accordance with Chapter 119 of the Florida Statutes, and, except as may be provided by Chapter 119 of the

Florida Statutes and other applicable State and Federal Laws, all Bidders should be aware that the Bid and the responses thereto are in the public domain and are available for public inspection and copying. Using ATTACHMENT 2 – PUBLIC

RECORDS DECLARATION OR CLAIM OF EXEMPTION, Responder is required to acknowledge whether or not they are asserting that certain information in its response is confidential and/or proprietary and/or exempt from public disclosure. If the Responder is asserting that certain information in its submittal is confidential and/or proprietary and/or exempt from public disclosure, then the Responder is required to do the following: (1) identify, with specificity, the information which the

Responder asserts is confidential and/or proprietary and/or exempt from public disclosure, (2) place such information in a separate file labeled “REDACTED, EXEMPT FROM PUBLIC DISCLOSURE” this uploaded document must be separate from the

Responder's other submittal documents, (3) specifically cite the applicable Florida Statute(s) that exempts such information from public disclosure - such citation must be placed within the redacted file. The “REDACTED” file that contains the

Responder's confidential/proprietary/exempt information must be submitted with the Responder's other submittal documents. Responder is advised that failure to follow the aforementioned instructions may result in

Responder's alleged confidential/proprietary/exempt information being disclosed to the public. This will be the Responder’s “REDACTED” copy. All submittals received in response to this solicitation will become the property of the

City of Tampa and will not be returned. In the event of an award, all documentation produced as part of the bid will become the exclusive property of the City. All uploaded documents may not have special characters in the file name, #,*,@, etc.

Be aware that the designation of an item as exempt from public disclosure by a Responder may be challenged in court by any person or entity. By designation of material in your response submittal as exempt from public disclosure, Responder agrees to defend the City of Tampa (and its employees, agents and elected and appointed officials) against all claims and actions (whether or not a lawsuit is commenced) related to Responder’s designation of material as exempt from public disclosure and to hold harmless the City of Tampa (and its employees, agents and elected and appointed officials) for any award to a plaintiff for damages, costs and attorneys’ fees, and for costs and attorneys’ fees incurred by the City by reason of any claim or action related to your designation of material as exempt from public disclosure.

Note: The City will not accept submittals when the entire submittal is labeled as exempt from public disclosure. Responder’s References and Cost or Price information will be deemed a public record, and if a claim of confidentiality/proprietary information is made, the City may deem the submittal as

“nonresponsive”.

5.1 In accordance with section 119.071(1)(b)2, Florida Statutes, sealed bids, proposals, or replies received by the

City of Tampa pursuant to a competitive solicitation are exempt from section 119.07(1), Florida Statutes and section 24(a), Art. I of the State Constitution until such time as the City of Tampa provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

5.2 In accordance with section 119.071(1)(b)3, Florida Statutes, if the City of Tampa rejects all bids, proposals, or replies submitted in response to a competitive solicitation and the City of Tampa concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids, proposals, or replies remain exempt from section 119.07(1), Florida

Statutes and section 24(a), Art. I of the State Constitution until such time as the City of Tampa provides notice of an intended decision concerning the reissued competitive solicitation or until the City of Tampa withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than 12 months after the initial City of Tampa notice rejecting all bids, proposals, or replies.

5.3 The City of Tampa is a public agency subject to Chapter 119, Florida Statutes. In accordance with Florida Statutes, 119.0701, Awardee agrees to comply with Florida’s Public Records Law, including the following:

1. Awardee shall keep and maintain public records required by the City to perform the services;

2. Upon request from the City, Awardee shall provide the City with copies of the requested records, having redacted records in total or in part that are exempt from disclosure by law or allow the records to be inspected or copied within a reasonable time (with provision of a copy of such records to the City) on the same terms and conditions that the City would provide the records and at a cost that does not exceed that provided in Chapter 119, Florida Statutes, or as otherwise provided by law;

3. Ensure that public records, in part or in total that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law for the duration of the contract term and following completion (or early termination) of the contract if the Contractor does not transfer the records to the City;

4. Upon completion (or earlier termination) of the award, Awardee shall within 30 days after such event either transfer to the City, at no cost, all public records in possession of the Awardee or keep and maintain the public records in compliance with Chapter 119, Florida Statutes. If Awardee transfers all public records to the City upon completion (or earlier termination) of the award, Awardee shall destroy any duplicate records that are exempt or confidential and exempt from public records disclosure requirements. If Awardee keeps and maintains public records upon completion

(or earlier termination) of the award, Awardee shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the agency.

5. The failure of Awardee to comply with Chapter 119, Florida Statutes, and/or the provisions set forth above shall be grounds for immediate unilateral termination of the contract by the City; the City shall also have the option to withhold compensation due Awardee until records are received as provided herein.

6. IF THE AWARDEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES TO THE AWARDEE’S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS AWARD, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT

813/274-8351, https://cityoftampa.govqa.us/WEBAPP/_rs/(S(r43d0k1zuidazsgnss1rk2s3))/Su pportHome.aspx, AND MAILING ADDRESS OF PURCHASING DEPARTMENT, HANNA CITY

CENTER BUILDING, 2ND FLOOR, 2555 E HANNA AVE, TAMPA, FL 33610.

6. CITY OF TAMPA ETHICS CODE

Responder shall comply with all applicable governmental and city rules and regulations including the City's Ethics Code which is available on the City's website. (City of Tampa Code, Chapter 2, Article VIII. - Section 2-522).

Moreover, each Responder responding to this RFI acknowledges and understands that the City's Charter and Ethics

Code prohibit any City employee from receiving any substantial benefit or profit out of any award or obligation entered into with the City, or from having any direct or indirect financial interest in effecting any such award or obligation. Responder shall ensure that no City employee receives any such benefit or interest as a result of this RFI. (City of Tampa Code, Chapter

2, Article VIII. - Section 2-514(d)).

Please note that the City's Ethics Code may be accessed on the Internet by utilizing the website link http://www.tampagov.net/human-resources/info/lobbyist-information or can be found in the City of Tampa’s municipal codes published online by the Municipal Code Corporation at the website link https://www.municode.com/library/fl/tampa/codes/code_of_ordinances. Printed copies of the Ethics Code can also be obtained from the City Clerk's Office for a fee of $0.15 cents a page.

https://cityoftampa.govqa.us/WEBAPP/_rs/(S(r43d0k1zuidazsgnss1rk2s3))/SupportHome.aspx https://cityoftampa.govqa.us/WEBAPP/_rs/(S(r43d0k1zuidazsgnss1rk2s3))/SupportHome.aspx https://cityoftampa.govqa.us/WEBAPP/_rs/(S(r43d0k1zuidazsgnss1rk2s3))/SupportHome.aspx https://cityoftampa.govqa.us/WEBAPP/_rs/(S(r43d0k1zuidazsgnss1rk2s3))/SupportHome.aspx http://www.tampagov.net/human-resources/info/lobbyist-information http://www.tampagov.net/human-resources/info/lobbyist-information http://www.tampagov.net/human-resources/info/lobbyist-information http://www.tampagov.net/human-resources/info/lobbyist-information http://www.tampagov.net/human-resources/info/lobbyist-information http://www.tampagov.net/human-resources/info/lobbyist-information https://www.municode.com/library/fl/tampa/codes/code_of_ordinances https://www.municode.com/library/fl/tampa/codes/code_of_ordinances

SECTION II. – REQUESTED INFORMATION

7. Neighborhood Corner Stores

Neighborhood stores play a crucial role in transforming the food retail environment and improving access to healthy foods.

If you own a neighborhood corner store, the City is interested in understanding the challenges you face in expanding your product offerings to include fresh food selections. In your response, please include the following information:

• Current number of customers serviced each day; Do you expect to see an increase in customers if you expand your product offering to include fresh food?

• Do you own or rent your store?

• Type of fresh food that you currently sell at your location;

• If applicable, please include in your narrative the potential obstacles/challenges, timeline and strategy for expanding your product offering;

• What limitations do you anticipate facing during your efforts to expand your product offering?

• Confirm your intention to offer SNAP and WIC payment acceptance;

• Please list all potential resources the City can provide to assist you with this expanding your product offering to expand or include fresh food.

• If collaborating with another community stakeholder, please include Letters of Support.

o Letter’s of Support shall include the following information:

▪ Clearly state what resources and/or concrete actions the community stakeholder will be providing the applicant during this project (e.g. funding, event space, discounted goods, etc.)

• Are these a one-off or recurring commitment?

▪ Please advise how this collaboration will help improve access to fresh food in East Tampa and Sulphur Springs.

8. Existing Restaurants, Cafeterias, Local Farms, etc.

The City is interested in hearing from local restaurants, grocery stores, farms, cafeterias, or caterers that often have excess uncooked fresh food and might be interested in donating or selling their products to mobile markets or neighborhood corner stores. In this scenario, food can be diverted from waste into communities in need. In your response, please include the following information:

• What do you currently do with your surplus, consumable produce?

• Estimated amount (lbs.) of excess consumable produce or meat generated per week;

• Type of produce/meat to be sold;

• Type of produce/meat to be donated;

• Provide an estimated price or discount for each product to be sold. Please note, that a submitter will not be obligated to honor the prices provided. This information is to be used by the City to estimate costs for project implementation;

• Provided that the City is able to offer incentives to make your contribution or sale of excess food feasible, please provide a project plan outlining how the excess produce will get to grocery store/mobile markets;

• What limitations do you anticipate facing during your efforts to sell excess product?

• List the type of resources that the City can provide to assist with these efforts.

• If collaborating with another community stakeholder, please include Letters of Support.

o Letter’s of Support shall include the following information:

▪ Clearly state what resources and/or concrete actions the community stakeholder will be providing the applicant during this project (e.g. funding, event space, discounted goods, etc.)

• Are these a one-off or recurring commitment?

9. Mobile Markets

The City seeks information about current and planned efforts to bring fresh produce/meat into East Tampa and Sulphur

Springs via mobile markets. The City is aware of existing mobile market programs and would like to receive information on how we can support their expansion. Ideally, the City would like to ensure that mobile markets stop at locations within both East

Tampa and Sulphur Springs 6 days per week. Potential locations will include retirement homes, neighborhood parks, affordable housing complexes, or neighborhood events. In your response, please include the following information:

• Please provide your current route schedule, including:’

o Address of each stop o Length of time at each stop o Product Offering

• Please provide your proposed stops in Sulphur Springs and East Tampa, including:

o How many days a week you will be at each stop o Proposed length of time at each stop o Product Offering

• How many vehicles does your organization use on your current routes? How many staff?

• Please provide the average number of customers serviced at each stop;

• Please provide, on average, the amount of produce sold at each stop;

• If you are developing a mobile market, please provide your business plan, including a timeline outlining when your organization’s Mobile Market will be operational;

• Confirm your intention to offer SNAP and WIC payment acceptance;

• Please advise what limitations you anticipate in expanding your services to Sulphur Springs and East

Tampa, 6 days per week;

• List the type of resources that the City can provide to assist with these efforts.

• If collaborating with another community stakeholder, please include Letters of Support.

o Letter’s of Support shall include the following information:

▪ Clearly state what resources and/or concrete actions the community stakeholder will be providing the applicant during this project (e.g. funding, event space, discounted goods, etc.)

• Are these a one-off or recurring commitment?

10. Grocery Stores

The ideal scenario to address the lack of access of fresh produce/meat in East Tampa and Sulphur Springs would be to support establishing one or more grocery stores in these neighborhoods. Recognizing the high costs involved, the City is ready to explore creative support options for organizations willing to undertake this effort. We invite organizations who are interested in opening a storefront within these low access areas to respond. In your response, please include the following information:

• Should you choose to open a grocery store in Sulphur Springs or East Tampa, what are creative ways you might partner with the City? Would you be interested in leasing property from the City?

• Provide a brief history of the business and experience in grocery retail operations, particularly in low-income areas. Also include relevant professional affiliations, such as with the National Grocers Association (NGA) or Florida Retail Federation (FRF);

• Please provide a project plan, including an estimated timeline until you are operational.

• How would you ensure that your product offering is affordable to residents?

• Confirm your intention to offer SNAP and WIC payment acceptance;

• Please advise on your key factors for site selection;

• Please advise what limitations you anticipate in opening up a storefront in either Sulphur Springs or

East Tampa.

• List the type of resources that the City of Tampa can provide to assist with these efforts.

• If collaborating with another community stakeholder, please include Letters of Support.

o Letter’s of Support shall include the following information:

▪ Clearly state what resources and/or concrete actions the community stakeholder will be providing the applicant during this project (e.g. funding, event space, discounted goods, etc.)

• Are these a one-off or recurring commitment?

11. Community Gardens

Community Gardens can serve as great options to educate residents about growing their own food and increasing their produce intake. The City is seeking to learn more about community gardens (proposed or existing) in our area and would like to hear from organizations interested in expanding their operations into Sulphur Springs and East Tampa.

• Do you own land in East Tampa and/or Sulphur Springs that can be used for this effort?

• Would you be interested in leasing property from the City?

• If you are currently operating a community garden in another area of Tampa Bay, what has been the impact (ex: produce produced, residents served, educational value, etc.)?

• Will your community garden be volunteer based or have a fee-based membership?

• Is the operation volunteer-based, for-profit, nonprofit, co-op?

• How much square footage is required for your operations?

• If applicable, please include in the narrative the potential barriers, timeline, and strategy for expanding operations. Please include, how many residents you expect to serve and hours of operations;

• What programs do you offer in terms of educating the public on nutrition?

• Please advise what limitations you anticipate in launching a community garden in Sulphur Springs and/or East Tampa.

• List the type of resources that the City can provide to assist with these efforts.

• If collaborating with another community stakeholder, please include Letters of Support.

o Letter’s of Support shall include the following information:

▪ Clearly state what resources and/or concrete actions the community stakeholder will be providing the applicant during this project (e.g. funding, event space, discounted goods, etc.)

• Are these a one-off or recurring commitment?

12. Other Entities

The City is eager to hear from organizations with innovative solutions and creative ideas to address the lack of (or limited) access to fresh produce/meat within East Tampa and Sulphur Springs. If your proposed solution does not fall within one of the above categories, the City still encourages your response to this RFI.

• Please outline your project scope and timeline.

• What is the potential impact of your project?

• Please advise what limitations you anticipate in expanding your project in Sulphur Springs and/or

East Tampa.

• List the type of resources that the City can provide to assist with these efforts.

• If collaborating with another community stakeholder, please include Letters of Support.

o Letter’s of Support shall include the following information:

▪ Clearly state what resources and/or concrete actions the community stakeholder will be providing the applicant during this project (e.g. funding, event space, discounted goods, etc.)

• Are these a one-off or recurring commitment?

13. Additional Information to be Submitted

• The Submitter shall state their understanding of the City’s RFI being presented and make a positive commitment to participate in this research.

• All Submitter’s shall provide a full description of products or services they propose as solutions to the lack of access of fresh produce/meat within East Tampa and Sulphur Springs.

• References. If available, provide a list of three clients who can speak to your services.

• Multiple Solutions. Multiple responses to the RFI will be accepted from a single provider if each response is comprehensive. Please provide each response separately and clearly mark responses as “Response #1”, “Response #2”, etc.

• The Submitters are not required to submit prices for any solutions provided. However, general approximate cost estimates would be appreciated. The figures provided are not binding to the company. These costs will assist the City in developing our initial strategy, planning and budget for the Fresh Food Initiatives.

14. Preparation and Submission

Responses should be prepared simply and economically, providing a straightforward, concise description of their information and proposal.

All responses shall be organized in the following manner and identified by sections:

• Title Page. Type the name of the Submitter’s agency/firm, address, telephone number, name of contact person and the title of the RFI.

• Table of Contents. Include a clear identification of the written material by section and by page number.

• Attachment 1. Submit the Participation Signature form.

• Atachment 2. Public Records Declaration or Claim of Exemption form.

• Addenda. Include a copy of the signed addendum or addenda associated with the RFI, if applicable.

• Section II. Requested Information. Include all the information and/or documentation requested.

ATTACHMENT 1

PARTICIPATION SIGNATURE FORM

FOR

In order to participate in the City’s Request for Information, please complete and submit the following:

Please type or print:

Name of Firm: ___

Address: ________

City: State: Zip: ___

Contact Person: ___

Telephone No.: Fax No.: Email: _____________

Website Address: ___________________________ ____________________________

Authorized Signature: ______ Date: ___

ATTACHMENT 2

PUBLIC RECORDS DECLARATION OR CLAIM OF EXEMPTION

As a Responder, any document you submit to the City of Tampa may be public record and be open for personal inspection or copying by any person. In Florida “public records” are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made, or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section 119.011(11), F.S. A document is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Florida law. Please designate what portion of your bid, if any, qualifies to be exempt from inspection and copying:

Note: Execute either section I. or II., but not both; Bidder may not modify language. Information regarding the Florida

Public Records Law can be located in the ITB in the General Conditions.

I. NO EXEMPTION FROM PUBLIC RECORDS LAW

No part of the response submitted is exempt from disclosure under the Florida public records law, Ch. 119, F.S.

Responder’s Signature Date

II. EXEMPTIOM FROM PUBLIC RECORDS LAW AND AGREEMENT TO INDEMNIFY AND DEFEND THE CITY OF

TAMPA

The following parts of the response submitted are exempt from disclosure under the Florida public records law because: (list exempt parts and statutory citation):

By claiming that parts of the bid are exempt from the public records law, the undersigned Responder agrees to protect, defend, indemnify, and hold the City of Tampa, its officers, employees, and agents free and harmless from and against any and all claims arising out of a request to inspect or copy the bid. The undersigned Responder agrees to investigate, handle respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the City of Tampa and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.