RFI FIDM 23.24-32 1-24-2024.pdf

State of Florida Department of Revenue

General Tax Administration Request for Information

Financial Institution Data Match

RFI – #23/24-32

1. Introduction/Statement of Need

The Florida Department of Revenue, General Tax Administration (GTA) Program is seeking information from vendors/contractors that have experience in the implementation of Financial Institution Data Match (FIDM) programs for state taxing agencies.

2. Background

The Department has the authority to freeze and garnish the bank accounts of Florida taxpayers who have active warrants issued against them. This action allows the recovery of tax dollars owed to the state.

The difficult part of this process is locating the taxpayer’s bank account(s). Although the Department has a vendor, some financial institutions do not participate since they do not meet the 50-million-dollar asset threshold as required by law. In those cases, the Department sends the garnishment letter to each individual bank or financial institution where the taxpayer might have an account by certified mail, fax, or email as directed by the financial institution(s). This process continues to be time consuming and expensive for the Department with varied results.

The Department is seeking a vendor that has proven experience in the establishment, implementation, and maintenance of direct relationships with financial institutions for the accurate matching of identified tax debtors with records of account holders at the financial institutions.

3. Location of Records

The tax records are located at:

Florida Department of Revenue General Tax Administration Program 2450 Shumard Oak Blvd.

Tallahassee Florida 32399

4. Project Timelines

RFI Submission Schedule

RFI Posting Date: 1/24/2024 Vendor Questions Due (NLT): 3:00 PM ET, 2/07/2024 Department responses posted 2/9/2024 to VIP (on or about) Bids Due/Posting Close Date: 3:00 PM ET, 2/23/2024

The Department is looking to secure a contract prior to 4/30/2025

5. Response Content

Answer each of the following. Please use the corresponding number, e.g., 5.1, 5.2, and then your response.

5.1. Does your company have experience in the establishment, implementation, and maintenance of direct relationships with financial institutions for the purpose of Financial Institution Data Matching? If so, please describe experience in detail.

5.2. The selected vendor must be able to contact each financial institution and establish the data connections and file requirements necessary to perform matches based on the individual needs of each financial institution. A wide range of file formats and media will be included and must be accommodated. Please provide your historical rate of compliance from participating financial institutions doing business in the state of Florida.

5.3. Please list references for each state in which your company is actively performing FIDM services.

5.4. The selected vendor must keep all information obtained from the Department and the financial institutions confidential and prohibit any employee, agent, or representative from disclosing that information to anyone other than the financial institutions or the Department. Please explain your company’s experience with adherence to all state and federal laws governing confidential information including Federal Tax Information as described in IRS Publication 1075, Tax Information Security Guidelines for Federal, State and Local Agencies.

5.5. Are you currently on any of the following contracts or any other governmental contract that permits cooperative purchasing? (State of Florida State Term Contract or Alternate Contract Source with the Florida Department of Management Services, OMNIA

Partners, NASPO Value Point, GSA Multiple Award Schedules (MAS) with a cooperative agreement). If so, please provide applicable contract number.

5.6. Are you currently registered as a vendor in MyFloridaMarketPlace (MFMP), the State of

Florida’s eProcurement system?

5.7. Are you currently registered with the Florida Department of State, Division of Corporations?

6. Questions

6.1 Questions may be submitted in writing via e-mail until 3:00 P.M.(ET) on February 7, 2024 to:

Ed Valla Purchasing Analyst Florida Department of Revenue 2450 Shumard Oak Boulevard, Suite 2-1600 Tallahassee, FL 32399-0100 Telephone: (850) 717-7567

FAX: (850) 921-1396

Email: edwin.valla@FloridaRevenue.com

7. Submission of Response

Send Responses to:

You may fax, e-mail, send by overnight carrier, or hand deliver your response to 2450 Shumard Oak Boulevard, Building 2-1600, Purchasing, Tallahassee, FL 32399-0109, Attention Ed Valla, Purchasing. Note: DO NOT mail your response via US Mail. All standard stamped; mail is routed to an off-site facility and experiences significant delays reaching the Shumard Oak Boulevard address. Label your response RFI #/23/24-32

8. Submission Deadline

8.1 All responses are due at the above location no later than 3:00 P.M. (ET), on February

23, 2024. It is the contractor’s responsibility to insure that responses are received timely and completely.

The Florida Department of Revenue appreciates your time and interest in responding to this Request for Information.

9. Additional Information

9.1 This is a Request for Information (RFI) and should not be construed as an intent, commitment or promise to acquire or the purchase of the proposed services presented by vendors. No contract will result from this RFI.

9.2 The Florida Department of Revenue will not be obligated to any vendor as a result of this RFI. The Department is not obligated for any cost incurred by vendors in the preparation of their response to this RFI. The Department will not pay for any information herein requested nor be liable for any costs incurred by the vendor. For economy of presentation, special bindings, colored displays, promotional material, and the like are not required but if they are presented, the Department will not be responsible for this cost.

9.3 This RFI is being submitted strictly for the purpose of gaining knowledge of services available on the market for the provision of these services, related services, and options available.

9.4 From the information collected through this RFI, the Department will review all information and options related to the services, related services, and desirable options.

9.5 At a later time, the Department may release our requirement through the formal bidding process or through a certified alternate contract source.

9.6 All information obtained shall become the property of the Department upon receipt and will not be returned. The Department cannot guarantee that it will not be compelled to disclose all or part of any public record under the Florida Sunshine Law.

9.7 In the RFI, the Department has addressed a series of questions to vendors and request that vendors reply to the Department in the same sequence and format.

9.8 The Department also invites vendors to submit any pertinent information that the

Department should consider, including topics that were not included in this RFI but are relative to the same subject area.

9.9 The Department requests that all vendors submit responses that are short, clear, concise, and complete.

9.10 Submitting a response to this RFI does not exclude any vendor from submitting a response to a solicitation as a result of the information collected from this RFI.