RFI - Enterprise-Wide Telematics Solution and Maximo Integration_TSOOPD2634.pdf

STATE OF MARYLAND

DEPARTMENT OF TRANSPORTATION

REQUEST FOR INFORMATION (RFI)

FOR

ENTERPRISE-WIDE TELEMATICS SOLUTION AND

INTEGRATION WITH MAXIMO PLATFORM

RFI NUMBER: TSOOPD2634

Issue Date: February 13, 2026

Responses Due: February 20, 2026, by 5:00 PM EST

STATE OF MARYLAND

Maryland Department of Transportation

Office of Procurement

RFI KEY INFORMATION SUMMARY SHEET

Request for Information: Enterprise-Wide Telematics Solution And Integration with

Maximo Platform

Solicitation Number: TSOOPD2634

Solicitation Type: Request for Information

RFI Issue Date: Friday, February 13, 2026

RFI Issuing Agency: Maryland Department of Transportation (MDOT)

Procurement Officer: Patricia Pickett

7201 Corporate Center Drive Hanover, MD 21076 240-962-0376 PPickett@mdot.maryland.gov

Closing Date and Time: Friday, February 20, 2026, by 5:00 PM EST

Responses are to be submitted via email directly to the Procurement Officer at:

ppickett@mdot.maryland.gov mailto:PPickett@mdot.maryland.gov mailto:ppickett@mdot.maryland.gov

CONTENTS OF THIS REQUEST FOR INFORMATION PACKAGE

Section A General Information Attachment 1 Response

SECTION A

GENERAL INFORMATION

REQUEST FOR INFORMATION

TSOOPD2634

A. OBJECTIVE:

The purpose of this Request For Information (RFI), which is not a solicitation to procure, is a means of conducting market research to identify capable parties having an interest in responding to an Enterprise- Wide Telematics Solution procurement that integrates with Maximo.

This issuance does not constitute a commitment to issue a request for bids, award a contract, or pay any costs incurred in preparation of a response to this request. Furthermore, MDOT requires that all responding vendors abstain from providing any price quotes or bids in response to this RFI.

The requirements stated in this RFI may not accurately reflect that which may be contained in a future Request for Proposal (RFP), Invitation for Bid (IFB), Purchase Order RFP, Task Order RFP, or other procurement vehicle.

Any information received in response to this RFI will assist MDOT in collecting information that may be used at a future date for a solicitation. A submission in response to this RFI does not guarantee that the respondent will be included in any subsequent procurement. Likewise, a non-submission in response to this RFI does not preclude a recipient or vendor from inclusion in any future procurement.

B. BACKGROUND:

The Maryland Department of Transportation (MDOT) is issuing this Request for Information (RFI) as market research to identify capable and interested vendors for the Enterprise-Wide Telematics Solution And Integration with Maximo. This RFI is strictly for informational purposes and does not constitute a formal solicitation.

MDOT is evaluating the enterprise-wide market for a telematics solution to support approximately 1,285 vehicles across multiple administrations, including the Maryland Transit Administration (MTA), Maryland Port Administration (MPA), Maryland Aviation Administration (MAA), and the State Highway Administration (SHA).

A primary requirement for this solution is integration with MDOT’s Maximo Fleet Management platform to facilitate preventive maintenance and standardize fleet management. In addition, key requirements being sought from vendors include the capabilities of providing near real-time data on vehicle location, speed, engine performance, Odometer readings, run hours, and fault codes.

The Contractor is responsible for maintaining a secure environment for all State data, hardware, and software. The Contractor’s Security Plan must align with industry standards (e.g., NIST Cybersecurity Framework) and meet or exceed the rigor of State security policies. Additionally, you must reduce system vulnerabilities by "hardening" all hardware and software using CIS guides, STIGs, or similar protocols to eliminate unnecessary risks.

Maryland DoIT prohibits State Data from being stored or processed outside the Continental United States (CONUS).

C. INSTRUCTIONS:

1. This information is for internal planning purposes only. Responses will not be used to evaluate firms.

2. The MDOT is requesting that vendors structure their responses in the order and number sequence provided below.

3. Responses in Microsoft Word, 11pt font, Times New Roman are strongly preferred. The page limit for this response is five (10) pages.

4. Respondents should give specific attention to identifying those portions of their response which it considers confidential, proprietary, commercial information, or trade secrets.

5. Respondents should complete in its entirety Attachment I – Response, to the best of your ability.

6. Respondents should submit a response to each question or reply by responding not applicable (N/A) to questions where a response cannot be provided.

7. Small Businesses, Minority Businesses, and Veteran-Owned Businesses are strongly encouraged to respond to this RFI.

8. Responses are to be submitted via email to PPickett@mdot.maryland.gov no later than Friday, February 20, 2026, no later than 5:00 PM EST.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK

mailto:PPickett@mdot.maryland.gov

REQUEST FOR INFORMATION

TSOOPD2634

ATTACHMENT 1 – RESPONSE

A) CONTACT INFORMATION:

Company Name

Address

Email Address

Website Address

Telephone Number

Point of Contact (name, title, telephone number, and email address):

Satellite/Branch Office Locations

Socioeconomic Information: Is your company Minority-owned (MBE)? Veteran-owned (VSBE)? Or Certified Small Business (CSB)? Circle one. If your company is none of the above, cross them all out.

MBE VSBE CSB

B) GENERAL QUESTIONS:

1. What range of hardware do you offer? Specifically, can your hardware support a mixed fleet (MTA, MAA, MPA), including specialized snow equipment (i.e., salt spreader, trailer), under a single bundled service model that integrates with Maximo? If so, please describe your solution’s integration with Maximo.

2. Does your hardware provide government-grade data encryption and compliance?

Encryption algorithms which are utilized for encrypting data must comply with current Federal Information Processing Standards (FIPS), “Security Requirements for Cryptographic Modules”, FIPS PUB 140-2:

http://csrc.nist.gov/publications/fips/fips140-2/fips1402.pdf http://csrc.nist.gov/groups/STM/cmvp/documents/140-1/1401vend.htm

3. Does your system capture OEM fault codes in near real-time to support predictive and preventive maintenance?

http://csrc.nist.gov/publications/fips/fips140-2/fips1402.pdf http://csrc.nist.gov/groups/STM/cmvp/documents/140-1/1401vend.htm

4. Is there anything unduly restrictive that would prevent your company from being able to compete?

5. Do you believe this requirement could be subcontracted out to provide for Minority Owned Business (MBE) or Veteran-owned Business (VSBE) participation? If so, how would you go about subcontracting this work or breaking it up to provide for MBE/VSBE participation?

6. Are there any other items you believe that MDOT should consider before potentially finalizing the specifications and soliciting?

THIS IS THE END OF THE REQUEST FOR INFORMATION