RFI DRAFT PWS Heavy Equipment Rental- Stonewall.pdf

PERFORMANCE WORK STATEMENT

HEAVY EQUIPMENT RENTAL

ISO IRT STONEWALL STATE PARK, WV

SECTION 1 - GENERAL INFORMATION

1.1 SCOPE OF WORK. Contractor shall deliver heavy duty equipment for Government operator use during Stonewall Resort State Park Innovation Readiness Training (IRT) Exercise in order to complete required work for a community partnership project. Contractor shall provide maintenance and replacement of equipment as needed per section 3 & 4.

1.2 CONTRACTOR POINT OF CONTACT. The contractor shall provide at least one (1) point of contact that will be available during normal business hours throughout the Period of Performance (PoP) (see section 5), in case of any contingency. This POC will be on site at the time the equipment is delivered to conduct the initial inspection (see section 4.1.1). The Government Point of Contact (GPOC) will communicate all issues concerning rental equipment with the contractor’s POC. All terms and conditions of the contract are only approved by the Contracting Officer (KO). The GPOC has no authority to change terms and conditions of the contract.

SECTION 2 - DEFINITIONS

2.1 Acceptance inspection - An inspection shall be performed on all vehicles and equipment before placing them in service at the time the equipment is delivered. This inspection shows the overall condition of the vehicle.

Discrepancies must be fixed before putting the vehicle in service, if use of the vehicle would aggravate the problem or if the discrepancy creates a safety hazard. The contractor shall provide the inspection sheets in accordance with the contractor’s standard procedures.

2.2 Accident repairs - Repairs required as a result of collision; regardless of whether the object collided with a vehicle, or whether the vehicle requiring repairs was the moving unit.

2.3 Disabled vehicle - A damaged, worn out, or malfunctioning vehicle.

2.4 Fair wear and tear - The deterioration of items attributed to normal usage.

2.5 Scheduled maintenance - Periodic prescribed inspections or servicing of equipment, accomplished on a calendar, mileage, or hours-of-operation basis.

2.6 Unscheduled maintenance - Maintenance that is not scheduled but is required to correct deficiencies and to restore the vehicle or equipment to a serviceable condition.

2.7 Heavy Duty Equipment (HDE)- heavy-duty vehicles, specially designed for executing construction tasks, most frequently ones involving earthwork operations. The terms “vehicles” and “equipment” throughout the PWS imply

HDE.

2.8 Government Point of Contact (GPOC)- is the Government’s Point of Contact assigned by the KO to oversee and report the contractor’s performance. The GPOC is NOT authorized to make any changes to this contract. Only a warranted KO is authorized to make changes to this contract. In the event the contractor effects any change at the direction of any person other than the KO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof.

SECTION 3 - CONTRACTOR FURNISHED ITEMS AND SERVICES

3.1 GENERAL. Contractor shall provide specified equipment under Task 2 and all services required under Task 1 to keep the vehicles in a safe, operational condition. Equipment will be delivered within the timeframe agreed to in this contract and must meet the minimum acceptance criteria provided herein. GPOC shall ensure keys are removed from equipment and cabs locked at the end of each workday. Equipment will be staged on county owned property or county secured lots.

3.2 RENTAL EQUIPMENT CONDITION. The following minimum criteria shall be met at the time of the acceptance inspection:

3.2.1 Condition. Both the exterior and the interior of the equipment must be free of excessive soil, rust, and damage.

3.2.2 Safety Items. Equipment must meet all safety and manufacture requirements and have, as a minimum, the following safety features as applicable: seatbelts, rear view mirrors, windshield wipers, parking brake, and horn.

3.2.3 Fire Extinguishers. Due to dry, seasonal conditions during the exercise it is vital that all pieces of equipment are equipped with fire extinguishers in order to mitigate the possibility of accidental fires spreading into the surrounding vegetation.

3.2.4 Heating and Air Conditioning. As applicable, Contractor shall ensure that air conditioning systems equipment remain in working condition for the duration of the PoP.

SECTION 4 - TASKS

4.1 TASK 1: MAINTENANCE & REPAIR SERVICES.

4.1.1 Maintenance. The contractor will provide all parts, labor, and expertise necessary to complete required preventative maintenance of equipment to account for any fair wear and tear. Parts include those items that must be replaced such as windshield wipers, tires, headlamps, filters, fluids, and lubricants, oil changes, oil filter, etc. The Government has provided the equipment operational tempo under section 5 of this PWS in order to assist the contractor in the planning any maintenance that may be needed, scheduled or unscheduled. The Government is only responsible for minor routine maintenance e.g., greasing, as required per the manufacturer standards during the PoP.

4.1.1.1 Acceptance inspection. If a vehicle fails the initial inspection due to any maintenance issues, acceptance of the equipment will not be made unless the discrepancies are corrected. Failure to pass the acceptance inspection in the timeframe specified may result in a monetary loss to the contractor, as the PoP for that vehicle/equipment will not start until the vehicle/equipment passes the initial inspection and it is deemed 100% operational.

4.1.2 Contingency Repair Support. Contingency support includes repairs that are vital to the function of the equipment. Diagnosis and repairs to all damaged equipment shall be conducted within a reasonable time period after malfunction has been identified. Contractor shall only be responsible for repairs resulting from fair wear and tear due to normal usage. When necessary, replacements shall be provided for any equipment that is disabled longer than 24 hours. Contractor shall make best effort to provide replacement within 24 hours.

4.1.3 Recovery. Upon proper notification, the contractor shall make best effort to recover disabled equipment within 24 hours.

4.1.4 Accidents. Contractor shall provide an emergency contact sheet in each vehicle that the driver can provide in the event of a motor vehicle accident which lists the contractor’s contact information and procedures for handling the situation. Contractor is not responsible for any accident repairs required if damage occurred after acceptance inspection and prior to recovery or pick-up of equipment.

4.2 TASK 2: RENTAL SERVICES. The contractor shall provide the equipment that is listed below in accordance with the salient characteristics. BRAND NAME OR EQUAL IS ACCEPTABLE. Salient characteristics follow:

4.2.1 CLIN: 0001 Compact Track Loader / Skidsteer : Quantity of four (4) Brand Name Equivalent: ____Caterpillar 299D3 Skidsteer____

• Shall include a high flow hydraulic coupler to run attachments

• Government will provide fuel

• Contractor will provide Diesel Exhaust Fluid (DEF) if required

• Shall have tracks and not tires

4.2.2 CLIN: 0002 Skidsteer Bucket: Quantity of four (4)

Brand Name Equivalent: ____Caterpillar 1730MM (68”), Bolt on Cutting Edge____

• Shall have a bucket capacity at least : 0.52 cy

• Shall be compatible with CLIN : 0001

4.2.3 CLIN: 0003 Skidsteer Mulcher: Quantity of one (1)

Brand Name Equivalent: Caterpillar HM115____

4.2.4 CLIN: 0004 Skidsteer Grapple Bucket: Quantity of two (2)

Brand Name Equivalent: Caterpillar 1730MM (68”), Bolt on Cutting Edge____

4.2.5 CLIN: 0005 Skidsteer Angle Broom: Quantity of two (2)

Brand Name Equivalent: Caterpillar BA118C____

4.3.6 CLIN: 0006 84” Padfoot Drum Compactor/Roller: Quantity of two (2)

Brand Name Equivalent: Caterpillar CP68B

• Shall have an 84” padfoot drum roller

• Government will provide fuel

4.2.7 CLIN: 0007 Motor Grader w/ scarifier: Quantity of two (2)

Brand Name Equivalent: Caterpillar 140

• Shall have a blade length at least 12’

• Shall have scarifier attachment

4.2.8 CLIN: 0008 84” Smooth Drum Compactor/Roller: Quantity of two (2)

Brand Name Equivalent: Caterpillar CS68B

• Shall have an 84” smooth drum roller

4.2.9 CLIN: 0009 Wheeled Loader: Quantity of two (2)

Brand Name Equivalent: Caterpillar 926M

• Shall come equipped with bucket having at least 2.5 cubic yard (CY) capacity

• Shall have a clamshell style bucket

4.2.10 CLIN: 0010 Wheeled Loader Forks: Quantity of two (2)

Brand Name Equivalent: Caterpillar Construction Forks 1524 mm (60 in)

• Shall be compatible with CLIN 0009

4.2.11 CLIN: 0011 Water Truck 4000 Gallon: Quantity of one (1)

Brand Name Equivalent: WT4000; Peterbilt

• Fuel Type: Diesel

• Shall have automatic transmission

4.2.12 CLIN: 0012 Mini-Excavator: Quantity of two (2)

Brand Name Equivalent: Caterpillar 305 CR

• Shall be equipped with thumb attachment

4.2.13 CLIN: 0013 Dump Truck, Off-Road: Quantity of two (2)

Brand Name Equivalent: Caterpillar 725

4.2.14 CLIN: 0014 Bulldozer: Quantity of two (2)

Brand Name Equivalent: Caterpillar D3

• Shall have 6 way positional blade

• Shall have ripper attachment

4.2.15 CLIN: 0015 Bulldozer: Quantity of (2)

Brand Name Equivalent: Caterpillar D4

• Shall have 6 way positional blade

• Shall have ripper attachment

4.2.16 CLIN: 0016 30kW Trailer Mounted Generator: Quantity of two (2)

Brand Name Equivalent: Caterpillar XQ35 Tier 4 Final

4.2.17 CLIN: 0017 Excavator: Quantity of two (2)

Brand Name Equivalent: Caterpillar 320

• Shall be equipped with thumb attachment

4.2.18 CLIN: 0018 4-seat UTV, 4WD, Diesel Powered, Rollover Protection: Quantity of four (4)

Brand Name Equivalent: Kawasaki Mule Diesel

• Shall be 4WD

• Shall be diesel compatible

• Shall hold 4 people

4.2.19 CLIN: 0019 2-seat UTV, Dump Bed 4WD, Diesel Powered, Rollover Protection: Quantity of four (4)

Brand Name Equivalent: Kawasaki Mule Diesel

• Shall be 4WD

• Shall be diesel compatible

• Shall have a dump bed

4.2.20 CLIN: 0020 Excavator Breaker: Quantity of one (1)

Brand Name Equivalent: Caterpillar H120S

• Shall be compatible with CLIN: 0017

4.2.21 CLIN: 0021 Excavator Vibratory Plate Compactor: Quantity of one (1)

Brand Name Equivalent: Caterpillar CVP110

• Shall be compatible with CLIN: 0017

4.2.22 CLIN: 0022 Dump Truck: Quantity of two (2)

Brand Name Equivalent: F750

SECTION 5 - PERIOD OF PERFORMANCE

5.1 PERIOD OF PERFORMANCE (POP). 6 July 2024 - 4 August 2024. The total rental period is for 30 days.

5.2 VEHICLE OPERATIONAL TEMPO. The vehicles will be operated for 10 hour work days, 6 days per week

5.3 DELIVERY & PICKUP. The contractor shall be responsible for providing operators who will pick-up and drop off the vehicles. Operator will off-load and on-load the HDE and conduct a final inspection prior to turning the equipment over to the GPOC. See para 2.1 Acceptance inspection for reference. Transportation cost is the responsibility of the contractor to and from the delivery location. Delivery location will be in the vicinity of 940 Resort Drive, Roanoke, WV 26447-8469. Delivery POC phone number is 217-257-6609 or 678-618-7467.

5.4 MOVEMENT BETWEEN SITES. Tracked equipment will be required at multiple project sites with a 30-mile radius of equipment delivery location during the project lifespan. As a project is nearing completion and within 24 hours of being notified by COR the rental company shall transport equipment to follow on job sites.

SECTION 6 - POINTS OF CONTACT

6.1. Contracting Officer (KO): GySgt Robles (504)494-5049 / Contract Specialist (CS): SSgt Braun (504)697-9025

6.2. Government Point of Contact (GPOC): CWO3 Kollin Craig / (217)257-6609/ kollin.craig@usmc.mil

6.3. Alternate Government Point of Contact: Sgt Edwin Munoz / (386)848-5038 / edwin.munoz.mil@usmc.mil mailto:edwin.munoz.mil@usmc.mil

SECTION 7- PERFORMANCE MEASUREMENT

Task or Deliverable Performance Standard Acceptable Quality Level (AQL)

Surveillance Method Performance Measure

PWS Paragraph 5.1 Equipment Maintenance Services

Adherence to full requirements of paragraph 5.1 of the PWS

98% Compliance -Government Representative check.

-Operators complaints

- Engine light checks

100% of vehicles operational. No more than 2 operator complaints regarding equipment maintenance.

PWS para 5.1.2 Contingency support

Adhere to full requirements of paragraph 5.1.2 of the

PWS

98% Compliance Government Representative inspection.

Diagnosis and repairs must be conducted within 24 hours or provide replacement equipment within 24 hours.

PWS para. 5.1.3 Recovery of disabled vehicles.

Adherence to full requirements of paragraph 5.1.3 of the

PWS.

98 % Compliance Government Representative routine check.

Recovery of unserviceable vehicles within 24 hours.

PWS Paragraph 5.2 Rental equipment list

Provide all vehicles that adhere to the salient characteristics, in the exact quantities as stated in Para 5.2 List of rental equipment

98% Compliance Initial Inspection and acceptance conducted by the Contracting Officer Representative.

Timely delivery of all the equipment listed on para

5.2 in accordance with section 6, Period of performance.