RFI Document.pdf
PDF 154 KB Posted
- Solicitation number
- 24RFI11962
- Issued by
- Harding County, South Dakota
About this file
This document is a Request for Information (RFI) issued by the South Dakota Department of Health seeking information on services to optimize their 15,000 sq. ft. warehouse operations, including organizing inventory and integrating an inventory management system. The Department is looking for assistance with assessing and improving the current warehouse organization, implementing labeling, shelving, and layout solutions, ensuring proper categorization of 150 SKUs of mainly palletized medical supplies and equipment, and integrating the existing inventory into a new inventory management system. The RFI includes a timeline for responding, with all interested parties required to submit a written response by 5:00 PM Central Standard Time on Friday, November 22, 2024, to the designated contact, Whitney Lutkemeier. The RFI states that the purpose is to gain knowledge of available services and their corresponding costs, and that no contract should be expected from the responses.
The RFI also requests cost information, asking interested parties to provide an estimated cost analysis for the work described, including the calculation of costs associated with each item. The document notes that the State of South Dakota will not pay for any information requested in the RFI nor is it liable for any costs incurred by the vendor.
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Text version
DIVISION OF HEALTHCARE ACCESS
Communications | EMS/Trauma | Health Information Technology Public Health Preparedness & Response | Rural Health
600 E. Capitol Ave. | Pierre, SD 57501 | Phone: 605-773-3361 | Fax: 605-773-5683 | doh.sd.gov
November 8, 2024
TO: All Interested Vendors
RE: Request for Information: Request for Information on Warehouse Inventory Organization and
Management System Integration
The South Dakota Department of Health is searching for information on a partner to assist us in optimizing our warehouse operations, particularly in terms of organizing our inventory and integrating it into a robust inventory management system.
Specifically, we are looking for assistance with the following:
1. Warehouse Inventory Organization:
o Assessing and improving the current organization of our warehouse to increase efficiency.
o Implementing labeling systems, shelving solutions, and layout improvements for better accessibility and tracking.
o Ensuring proper categorization and classification of products for streamlined operations.
2. Inventory Management System (IMS) Integration:
o Data entry: Transferring our existing inventory into the new system while ensuring data accuracy and integrity.
3. Ongoing Support:
o Providing guidance on inventory control best practices.
The purpose of this Request for Information (RFI) is to gain knowledge of services and supplies available with an estimate of their corresponding costs and should not be construed as intent, commitment, or promise to acquire services, supplies, or solutions offered. Responses to the
RFI will inform next steps. No contract should be expected from any direct response to this RFI.
Information submitted in response to this RFI is considered confidential and will become the property of the State of South Dakota.
The State of South Dakota will not pay for any information requested in the RFI nor is it liable for any costs incurred by the vendor. Procedural, administrative, technical, requirement, or contractual questions and answers may be directed to Whitney Lutkemeier.
https://doh.sd.gov/
All interested parties must submit a written response to this RFI by 5:00 PM Central Standard
Time on Friday, November 22, 2024. The RFI must be sent electronically to
Whitney.Lutkemeier@state.sd.us with the subject “Warehouse Inventory Organization and
Management System Integration.”
Thank you in advance for your response to this information request.
Whitney Lutkemeier, Assistant Administrator
South Dakota Department of Health
Office of Public Health Preparedness and Response
Contact: Whitney.Lutkemeier@state.sd.us mailto:Whitney.Lutkemeier@state.sd.us mailto:Whitney.Lutkemeier@state.sd.us
RESPONSE INSTRUCTIONS
All interested parties must submit a detailed point by point response to the following:
1. Summarize and explain specific methodologies you use for warehouse inventory organization and management for a 15,000 sq. ft. warehouse and approximately 150 SKUs of mainly palletized medical supplies and equipment.
2. Define experience in providing similar services.
3. Propose a timeline to complete the project and implementation.
4. Outline other key areas or items for consideration to complete this work.
COST INFORMATION
The South Dakota Department of Health is asking all interested parties to submit an estimated cost analysis information for the following:
1. Calculation of costs associated with each item of the work described above.
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