RFI_Deposition Services.pdf
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This document is a Request for Information (RFI) / Sources Sought notice for Remote (Virtual) and In-Person Deposition and Examination Reporting Services for the United States Trustee Program (USTP). The government is seeking industry feedback, recommendations, and best practices to assist in developing the acquisition strategy for these nationwide services, which may include transcription, video streaming, audio transcription, interpreting, video recording, conversion, stenotype, videography, remote court appearances, remote legal collaboration, and telephonic proceedings.
The RFI requests vendors to provide evidence of their technical ability, personnel, and experience to deliver these services. It also asks for suggestions on innovative industry best practices that could result in cost savings to the government, as well as the typical pricing strategy and ordering process for these deposition services. Interested vendors are asked to submit their response by July 5, 2024, and indicate if they would like a one-on-one meeting with the Contracting Officer. The current contract holder is Behmke Reporting and Video Services, Inc.
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| File | Type | Posted |
|---|---|---|
| Final_Deposition Services SOW.pdf |
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United States Department of Justice
EXECUTIVE OFFICE OF THE U.S. TRUSTEES
Remote (Virtual) and In-Person Deposition and Examination Reporting Services
Request for Information/Sources Sought
The Government is seeking industry feedback, recommendations, and best practices during the market intelligence phase of this effort. Please DO NOT provide generic capability statements; they will be deleted.
The Government is seeking well defined responses with supporting documentation to assist with developing the acquisition strategy. All responses must be submitted via email to the contacts identified below. This is for informational purposes only and the Government will not be obligated to award to any interested vendors that present information in response to this RFI/ Sources Sought. The Government does not intend to pay for information received in response to this RFI. Responders to this invitation are solely responsible for all expenses associated with responding to this RFI. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received in this RFI that is marked “Proprietary” will be handled accordingly.
Description(s):
The United States Trustee Program (USTP) requires Remote (Virtual) and In-person Deposition and Examination Reporting Services that may include transcription services, video streaming services, audio transcription services, interpreter services, video recording services, DVD/MPEG conversion, PTX/PDF files, stenotype services, videographer services, remote court appearance services, remote legal collaboration services, and/or telephonic proceeding services to be delivered on a nationwide basis.
Title: Telecommunications Support Services Current Contract 15JUST23F00000011 Current Contractor BEHMKE REPORTING AND VIDEO SERVICES, INC.
Current NAICS/PSC NAICS: 561492 – PSC: R699 Prior Acquisition Strategy GSA MAS Exception to Fair Opportunity
N/a
Sought After Qualification’s for Possible Upcoming Requirement:
The objective of this effort is to acquire contractor support for Remote (Virtual) and In-person Deposition and Examination Reporting Services For additional task details, please see the Statement of Work attached to this Request for Information (Attachment 1_SOW). The Government requests the following information to assist in further development of the acquisition strategy.
1. Provide evidence to show that your company can provide the requested services (i.e. technical ability, personnel, and experience). Information provided shall be succinct and related to the requested information in this RFI.
2. Provide any suggestions or innovative industry best practices that may encourage new, different, or innovative approaches that would result in direct savings to the Government. Please also include how industry bids on these services, if possible.
3. Please provide suggested pricing strategy/pricing structure and explain how DOJ courts normally order deposition services.
4. If you wish to have a one-on-one meeting with the Contracting Officer regarding this requirement, please indicate this request in your response.
Requested Information:
In addition to providing a tailored capability statement indicating the ability to provide the above services, interested vendors are asked to submit the following information:
1. Vendor Information Requested
2. Name of Business
3. Cage Code
4. Business Type SB/Large
5. POC: Name/Phone number/email
All responses shall be submitted NLT 5 July 2024 by 3:00 PM EST. Please submit your response to the following individuals (include all):
Mr. LaMario Cato, Contracting Officer. Email: LaMario.B.Cato@usdoj.gov Mr. Garnel Palin, Chief of Contracts. Email: Garnel.L.Palin@usdoj.gov
Questions regarding this announcement shall be submitted in writing by e-mail to the contact above. Verbal questions will NOT be accepted.
Response Guidelines:
Interested vendors are requested to respond to this RFI with a white paper. Submissions cannot exceed 10 (ten) pages, single spaced, 12-point type with at least one-inch margins on 8 1/2” X 11” page size. Page limit does not include cover page, table of contents, or reference pages. The response should not exceed a 5 MB e-mail limit for all items associated with the RFI response. Responses must specifically describe the contractor’s capability to meet the requirements outlined in this RFI. Oral communications are not permissible. SAM.Gov will be the only repository for all information related to this RFI.
LaMario B. Cato, Contracting Officer U.S. Department of Justice Executive Office of the U.S. Trustees Program
List of attachments
1. Attachment 1_National Deposition Services Statement of Work mailto:LaMario.B.Cato@usdoj.gov mailto:Garnel.L.Palin@usdoj.gov
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