RFI_DCMA Vehicle Fleet Toll Management Service.pdf

REQUEST FOR INFORMATION (RFI)

DEFENSE CONTRACT MANAGEMENT AGENCY (DCMA)

DCMA VEHICLE FLEET TOLL MANAGEMENT SERVICES

RFI Tracking Number: S5121A-FY23-0001

1.0 DESCRIPTION:

1.1 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. The Defense Contract

Management Agency (DCMA) is posting this RFI to gain information on the agency’s requirement for Vehicle Fleet Toll Management Services. The responses provided may be used by DCMA to assist in budgetary planning, developing an acquisition strategy, Performance Work Statement, salient characteristics, and performance requirements.

Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response.

The posting of this RFI is to ascertain industry’s ability to furnish this capability. DCMA representatives may choose to meet with respondents and others who express interest and hold one-on-one discussions. Such discussions would only be intended to obtain demos or further clarification of potential capability to meet the requirements, including any initial and implementation risks.

The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice shall ensure that its response is complete and sufficiently detailed. Information provided will be used to assess availability of the anticipated requirement and may lead to the development of a solicitation. Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted.

2.0 BACKGROUND:

DCMA is geographically located throughout the United States and its territories and is exploring what capabilities there are in the commercial marketplace for Vehicle Fleet Toll Management Services.

3.0 DESIRED OBJECTIVE:

3.1 The Government is seeking to locate a contractor to provide the following:

3.1.1 A centralized electronic toll collection account management service using an internet web-based user interface

3.1.2 Transponder equipment capable of covering all toll ways throughout the United States

3.1.3 Transponder equipment capable of covering all toll ways throughout Puerto Rico

3.1.4 Payment of tolls, fees, violations and all costs for device replacements/new devices

3.1.5 Customer support for all DCMA users

3.1.6 Internet web-based reporting and centralized billing system with a user interface that promotes account management. This shall include, but not be limited to:

3.1.6.1 Track and certify automated toll transactions and toll violation charges;

3.1.6.2 Facilitate the movement and tracking of vendor provided equipment such as transponders or other technology;

3.1.6.3 Review and certify a detailed monthly billing statement.

3.2 The contractor shall ensure that all transponders and toll accounts remain in good standing and do not become delinquent with the respective State or Territory Toll Authority having jurisdiction. No fees or penalties shall be incurred by the government caused by inaction or delinquency of the contractor.

3.3 Total tolls per year are estimated quantities. In the event, at any given period of the contract term, the total tolls recorded reach 80% of the estimated quantities/funding, the contractor shall immediately notify the Contracting Officer and the Technical Point of Contact (TPOC). Under no circumstances shall the estimated quantities as set forth in the contract be exceeded, without a formal modification increasing the funding under the contract for the specific period of performance.

3.4 Downward Adjustment: During the period of performance, the annual price of the contract is subject to downward adjustment, based upon actual usage and total value of monthly reports submitted for the actual usage (total tolls recorded / billed).

3.5 The contractor shall provide an online account accessible to the Contracting Officer Representative (COR) and Technical Point of Contact (TPOC). The online account shall contain monthly status reports identifying tolls, fees, violations, and costs associated with device replacements/new devices. Monthly status reports shall be available online no later than the 5th of each month and it shall cover the previous calendar month. I.E. Report received by 5-May covers everything from 1-30-April. The contractor shall manage and provide the costs broken down by transponder number/vehicle plate number on the monthly report.

3.6 The contractor shall provide and maintain ̴ 285 transponders. A list of license plates for monthly reports and account management will be provided by the Government if and when contract award is made.

4.0 GOVERNMENT FURNISHED EQUIPMENT/PROPERTY/INFORMATION

The government shall furnish the contractor with information required for the contractor to provide and manage all toll transponders and accounts.

5.0 PERIOD OF PERFORMANCE (PoP)

One (1) Year Base Period plus Four (4) One (1) Year Options

6.0 Vehicle Fleet Locations and Estimated Transponders (Estimates Only – Subject to Change)

Location # of Transponders

Tewksbury, MA 1

Hanscom AFB, MA 2

Philadelphia, PA 3

Stratford, CT 2

Philadelphia, PA 5

East Hartford, CT 10

Colchester, CT 1

Shelton, CT 1

Northampton, MA 1

Pittsfield, MA 1

Endicott, NY 1

Ithaca, NY 1

Liverpool, NY 2

Rochester, NY 1

Syracuse, NY 5

Buffalo, NY 5

Watervliet, NY 1

Burlington, VT 1

Williston, VT 1

Vergennes, VT 1

Philadelphia/Pittsburgh/New Cumberland, PA 34

Garden City, NY 8

Baltimore, MD 5

Hanscom AFB, MA 15

Chantilly, VA 3

Ft. Eustis, VA 8

Richmond, VA 5

Raleigh, NC 2

Orlando, FL 6

Palm Bay, FL 2

Eglin AFB, FL 4

Jacksonville, FL 1

Weston, FL 10

St Petersburg, FL 2

Oldsmar, FL 2

New Port Richey, FL 1

Sarasota, FL 1

Perry/ Tallahassee, FL 2

Puerto Rico 5

Picatinny Arsenal, NJ 8

Arlington Hts, IL 9

Milwaukee, WI 7

South Bend, IN 5

Oshkosh, WI 2

Wichita, KS 5

Tulsa, OK 11

York, PA 1

Louisville, KY 3

Columbus, IN 1

Indianapolis, IN 6

Ft. Wayne, IN 2

Greenville, TX 6

Oklahoma City, OK 6

Crestview, FL 3

Bridgewater, VA 1

Seattle, WA 7

Stockton/Fairfield/Sunnyvale, CA 11

Linthicum, MD 10

Addison, TX 2

Orlando, FL 1

Menlo Park, CA 1

Laguna Niguel, CA 2

Palmdale, CA 2

Petersburg, VA 10

7.0 RESPONSE GUIDELINES:

7.1 Interested parties are requested to respond to this RFI with a white paper.

The responses provided may be used by DCMA to assist in budgetary planning, developing an acquisition strategy, Performance Work Statement, salient characteristics, performance specifications, and technical requirements. Responses must specifically describe the contractor’s capability to meet the requirements outlined in this RFI. This request is strictly voluntary.

7.2 Vendors who wish to respond to this RFI should send responses via email NLT 8 November 2022, 02:00 PM Eastern Standard Time (EST) to asha.e.vidal.civ@mail.mil. All correspondence shall reference “DCMA VEHICLE FLEET TOLL MANAGEMENT SERVICES RESPONSE” in the subject line of your email. White papers must be Microsoft Word Office compatible format. The total number of pages submitted cannot exceed 15 pages, single spaced, 12-Point type, Times New Roman (TNR) Font, with at least one-inch margin on 8 ½” x 11” page size. This page limitation does not apply to any system block diagrams or company brochures.

7.3 Section 1 of the white paper shall provide administrative information, and shall include the following at a minimum:

7.3.1 Company's name, mailing address, phone number, fax number, company’s Website, and e-mail of designated point(s) of contact.

7.3.2 Business Type: Based upon North American Industry Classification System (NAICS) code 488490, Other Support Activities for Road Transportation, or contractor’s recommended NAICS.

7.3.3 Identify the type of entity (large business, small business - small disadvantaged, woman-owned, 8(a), HUBZone, service disabled veteran-owned, etc.).

7.3.4 Cage Code and Unique Entity ID

7.3.5 Recommended contracting strategy.

7.3.6 Contract vehicles that would be available to the Government for the procurement of the product/service, for example General Services Administration (GSA), or any other Government Agency contract vehicle. (This information is for market research purposes only and does not preclude your company from responding to this notice.)

7.4 Section 2 of the white paper shall provide respondents’ capabilities. Respondents are encouraged to provide the following:

7.4.1 A summary of the respondent’s capabilities relating to DCMA’s requirements.

7.4.2 Questions related to the RFI’s required capabilities. Any questions received and subsequent answers will be posted to sam.gov for the benefit of all interested parties.

7.4.3 An itemized budgetary estimate for a vehicle fleet toll management service capable of satisfying the RFI’s required objectives and or capabilities. Itemized estimates are preferred should DCMA need to adjust requirements.

8.0 QUESTIONS:

Questions or comments regarding this RFI notice shall be submitted via email to:

asha.e.vidal.civ@mail.mil. Verbal questions shall not be accepted. Any questions received, and subsequent answers, will be posted to https://sam.gov/ for the benefit of all interested parties. All correspondence shall reference “DCMA VEHICLE FLEET TOLL MANAGEMENT SERVICES QUESTIONS” in the subject line of your email. The deadline to submit questions regarding this RFI notice is NLT 03 November 2022, 02:00 PM Eastern Standard Time (EST).

9.0 PROPRIETARY MARKINGS:

Please be advised that any proprietary information must be marked as such on a page-by-page basis. The Government will not assume that any of the information provided by a respondent is proprietary unless it is conspicuously marked on a page-by-page basis. Moreover, the Government does not assume any duty to contact a respondent and inquire whether any unmarked information submitted in response to the Request for Information/Source Sought is proprietary.

10.0 INDUSTRY DISCUSSIONS:

DCMA representatives may or may not choose to meet with interested parties. Such discussions would only be intended to get further clarification of potential capability to meet the requirements.

THIS IS ONLY A REQUEST FOR INFORMATION to identify sources that can provide capabilities in accordance with Section 3. The information provided in the RFI is subject to change and is not binding by the Government. The DCMA has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

11.0 GOVERNMENT RESPONSIBILITY:

This RFI is not a solicitation and should not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach. Any information submitted by respondents to the sources sought is strictly voluntary and any information submitted will be evaluated without prejudice. The Government will NOT be responsible for any costs incurred in responding to this synopsis or furnishing the requested information. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submissions or the Government's use of such information. The Government reserves the right to reject in whole or in part, any Vendor's input resulting from this RFI. FAR Clause 52.215-3, Request for Information or Solicitation for Planning Purposes (a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation. (b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal. (c) This solicitation is issued for the purpose of: [informational purposes].

(End of provision)