RFI - Customs Clearnace Services.pdf

REQUEST FOR INFORMATION (RFI)

FOR

USAFE, UK

Customs Clearance Services

FA558725R0099

1. RFI Overview

HM Revenue and Customs permit USAFE-UK HNCC/Transportation and Customs (T and C), as owner of the US Visiting Force special format (non-VAT) EORI, to appoint agents for electronic/automated clearance if cargo meets Visiting Forces Relief Customs Procedure Code criteria. Provide Customs Clearance Services for United States Visiting Forces United Kingdom, and their authorized components.

This announcement constitutes an RFI for informational and planning purposes only.

THIS IS NOT A REQUEST FOR PROPOSAL (RFP), nor is it to be construed as a commitment by the Government. No contract will be awarded as a result. Industry’s response to the RFI—or lack thereof—will have no impact on the evaluation of responses to any subsequent RFP or Request for Quote (RFQ) released. The information requested will be used within 48 CONS as market research to facilitate decision making (e.g., determining acquisition strategy, small business concerns) and will not be disclosed outside the Government.

Proprietary information submitted shall be appropriately marked. Do not submit confidential information in your response.

**Note** 48 CONS/ will NOT be responsible for any costs incurred by interested parties responding to this RFI.

1.1. RFI Contact(s)

We have designated the following individual(s) to serve as the official point(s) of contact (POCs) for this RFI. These individual(s) are the only authorized contact(s) permitted to communicate on behalf of 48 CONS / USAFE-UK HNCC Transportation and Customs.

Contact information for RFI POC(s):

NAME TITLE OFFICE EMAIL

Mrs. Valerie Cuevas

Contracting Officer

48 CONS valerie.cuevas@us.af.mil

SSgt Nathan Worswick

Contract Specialist 48 CONS nathan.worswick@us.af.mil

1.2. Submission Details

Please submit your response to this RFI via email to the RFI POC(s) identified in Section 1.1. and ensure it is received prior to the due date identified in Section 1.3. If you have any questions about this RFI, please direct them to the RFI POC(s) listed in Section 1.1.

Physical (paper) copies of RFI responses will not be accepted.

1.3. RFI Timeline

The RFI timeline is outlined below.

RFI Released: 24-FEB-25 Deadline for Questions: 13:00 (GMT) on 10-MAR-25 Responses Due: 13:00 (GMT) on 17-MAR-25

2. Background Information

The service provider shall provide entry of data provided by USAFE-UK into HMRC government system using the CDS software to clear customs for cargo import for the exclusive use of the USVF. Services shall be provided in a timely manner to ensure cargo is cleared within 1 business day for commercial arrivals/departures and up to 3 business days for military airlift arrivals/departures and trucks with NATO Form 302, after receiving the Pro-Forma data from USAFE-UK T&C. Upon notification of an urgent shipment of USFV cargo needing immediate clearance, the service provider must be able to enter the Pro-Forma data within 2 hours during working hours on a business day. The service provider shall be the sole point of contact for all USVF customs clearance services. The service provider shall act as a liaison to provide input and coordination concerning customs issues.

2.1. Scope of the Requirement

1.1. SCOPE OF WORK: HM Revenue and Customs permit USAFE-

UK HNCC/ Transportation & Customs, as owner of the US Visiting Force special format (non-VAT) EORI, to appoint agents for electronic/automated clearance if cargo meets Visiting Forces Relief Customs Procedure Code criteria. The service provider shall comply with the responsibilities and tasks outlined in this PWS. The appointed customs agent (known herein as Service Provider) shall:

1.1.1 Provide Customs Clearance Services for United States Visiting Forces United Kingdom, and their authorized components within a 3 business day working period.

1.1.2 The service provider shall enter Data into HM Revenue and Custom Service (HMRC) Customs Declaration System (CDS) computer program, provided to them on a Pro-Forma document created by USAFE-UK HNCC/T&C, to accomplish the customs clearance. No more than 3 validated errors within a 30 calendar day period are allowed.

1.1.3 The provider shall be required to have a working copy of CDS and access to HMRC customs portals to enter the data provided by USAFE-UK

HNCC/T&C.

1.1.4 The service provider shall use innovative approaches to efficiently and effectively accomplish PWS tasks, functions, and requirements in a quality manner at reduced costs - producing savings whenever possible and fostering pride and ownership in work performed.

1.1.5 The service provider shall suggest amendments to proposed procedures as appropriate for US Government discussion with HMRC USVF Policy.

1.1.6 The service provider shall provide trained and competent customs service agents that can consistently provide services IAW the requirements of the USVF customs applicable standards and guidelines. Customs clearance in CDS allows USVF to be exempt from import duty and VAT which will require the service provider to assure this exemption is met.

This will be measured by notifications of cargo being cleared and no charges for USVF for those exempt areas.

2.2. Place of Performance

DoDAAC: F2P0CC Country Code: USA

F2P0CC 48 FW CC CCA

AF BPN NO MILSBILLS PROCESSES

UNIT 5210

APO

AE 09461-5210

UNITED STATES

2.3. Anticipated Award Timeline

The current contract expires 06-SEP-25. A contract is anticipated to be awarded on or about 07-SEP-25.

3. Information Requested

Parties interested in assisting with this market research are requested to submit the following information in the format outlined below. The response should be detailed (but no more than 2 pages). Title pages and cover letter will not count against the page limit. Respondents are highly encouraged to submit a tailored response rather than a generic capability statement to ensure the requested information is provided.

3.1. Company Information

• Company Name

• Unique Entity ID

• CAGE Code

• POCs, to include name, title, phone number, and email address

4. Other Important Information

Please list existing contract vehicles available for use in procuring this effort to include Federal Supply Schedules, GSA Governmentwide Acquisition Contracts, DoD Indefinite Delivery Indefinite Quantity contracts (known as “IDIQs”), or any other Government Agency contract vehicles. (This information on available contract vehicles is for market research only and does not preclude your company from responding to this notice.)

Please list any existing contracts you have which could be used to procure this effort.

Provide any other suggestions or considerations to improve this procurement. Are there software advancements, industry developments, or innovative solutions to be considered?

5. Conclusion

48 CONS would like to thank you for taking the time to review this important RFI, and we look forward to reviewing your response.

SSgt Nathan Worswick Mrs. Valerie Cuevas Contract Specialist Contracting Officer

DSN: 314-238-1782 DSN: 314-238-1965

Commercial: 01638-521782 Commercial: 01638-521965 Email: nathan.worswick@us.af.mil Email: valerie.cuevas@us.af.mil

Attachment:

1. Performance Work Statement