RFI_Construction Inspection Services.pdf

SOURCES SOUGHT/REQUEST FOR INFORMATION

US DEPARTMENT OF HOUSING AND URBAN

DEVELOPMENT (HUD)

86614121R00001

NATIONAL CONSTRUCTION INSPECTION SERVICES

I. Purpose

The US Department of Housing and Urban Development will have a need to obtain the services of construction inspectors who will conduct and perform various construction inspection tasks, including reviewing change orders, payment requests, schedules, request for permission to occupy, etc. Inspections are made to evaluate the builder’s and supervisory architect’s performance, to obtain construction according to the construction contract documents, and to report on conformance with prevailing wages and other construction contract requirements. For HUD construction, inspection tasks, the contract inspectors will serve as HUD’s construction representative for completing various portions of HUD forms, procedures and other related tasks. The contract inspector’s work products will provide HUD with the field/site data necessary to make informed decisions regarding the construction phase of various HUD programs (e.g., HUD Section 221(d)(4), Mortgage

Insurance for Rental and Cooperative Housing, Sections 207/223(F), Mortgage Insurance for

Purchase or Refinancing of Existing Multifamily Rental Housing, Section 202, Supportive

Housing for the Elderly, and, Section 811, Supportive Housing for Persons with Disabilities, HUD Section 232, Healthcare Facility Insurance, etc.).

The purpose of the Sources Sought Notice/Request for Information (RFI) is to obtain information, for planning purposes, regarding:

(1) The identity of 8(a) potential small business sources that have the capability to perform the work required under the attached Performance Work Statement (PWS); and,

(2) The size classification of available and potential sources under Product Service Code (PSC)

C219 Architect and Engineering, North American Industrial Classification System (NAICS)

541310, Architectural Services. The small business size standard for NAICS code 541310 is

$8.0M.

II. Background

The (HUD) Office of Multifamily Housing Programs (MF HOUSING) is responsible for the overall management, development, direction and administration of HUD’s Multifamily

Housing Programs. HUD currently has contracts and purchase orders throughout the US for Construction Inspection services. The areas for the contracts and purchase orders may be based on a designated site, cities, counties, or states. As part of HUD’s Strategic

Sourcing Initiative, HUD is contemplating establishing Firm-Fixed-Price/Indefinite Delivery contracts for MF Housing in each of the geographical areas:

Northeast Region Southeast Region Southwest Region West Region Midwest Region

Connecticut Alabama Arkansas Alaska Illinois

Delaware Florida Iowa Arizona Indiana

District of Columbia Georgia Kansas California Michigan

Maine Kentucky Louisiana Colorado Minnesota

Maryland Mississippi Missouri Idaho Ohio

Massachusetts North Carolina Nebraska Montana Wisconsin

New Hampshire South Carolina New Mexico Nevada

New Jersey Tennessee Oklahoma North Dakota

New York Puerto Rico Texas Oregon

Pennsylvania South Dakota

Rhode Island Utah

Vermont Washington

Virginia Wyoming

West Virginia Hawaii

HUD believes having contracts based on geographical areas will improve overall management, coordination, organization, lower administrative costs, and lower prices for CI Services.

III. Responses to the Sources Sought Notice/RFI

In order for HUD to assess a firm’s capability, firms must submit a response that provides enough detail to indicate that it can provide CI services to meet the potential requirements identified above and the attached Draft PWS.

HUD seeks industry comments on the attached Draft PWS. When submitting your comments, please identify the applicable section and page number of the Draft PWS.

HUD will not consider submissions of simple marketing materials/brochures, incomplete responses that do not conform to the requested elements of this notice, or references to websites.

The response package is limited to ten (10) pages, and must be formatted as follows:

Page 1-2: Cover letter on company letterhead including (a) HUD sources sought reference number and title; (b) Introduction of your company; (c) Point of contact with telephone, e-mail address and website address; (d) Written narrative outlining your firm’s capability and expertise in providing construction inspection services. Briefly describe the company, products and services, history, ownership, business size, business status (e.g., small, veteran-owned, woman-owned, etc.) and other information deemed relevant; and, (e) Geographic area(s) where your firm is interested in providing construction inspection services.

Pages 3-8: Complete and return the Contractor Capability Survey.

Pages 9-10: Provide proof (i.e. DUNS number, System for Award Management

(SAM) printout, certification letter from Small Business Administration, etc.)

that your firm is a Small Business according to NAICS code 541310 (average receipts less than $8,000,000/year).

IV. Review of Vendor Responses

The government will review vendor submissions in the development of the upcoming

Request for Proposal(s) (RFP). The government does not intend to respond to vendor submissions, but reserves the right to schedule follow-up meetings with vendors to discuss information provided in the Capability Survey.

V. Vendor Submission of Responses and Contract Information

Vendors must direct all comments, inquiries and submission to James.W.Akhnana@hud.gov, and must submit their responses no later than 3:00 PM, Central Standard Time, February

03, 2021. HUD may not consider or evaluated responses received after the due date.

Responses must not exceed ten pages. Interested CI firms must e-mail their responses to this source sought notice, as the government will not accept mailed or facsimile responses.

Scanned responses must be in Adobe PDF, MS Word, or a recognizable image format, such as JPEG.

mailto:James.W.Akhnana@hud.gov

VI. Disclaimer

Contractors are not to construe this notice as a commitment to HUD to award a contract. HUD will not reimburse contractors for any costs associated with your response. HUD will not return any information submitted in response to this notice. HUD will use information received for its market research effort and procurement planning purposes only. The government reserves the right to contact, or not to contact, any party responding to this notice in order to obtain further information for market research purposes. HUD advises respondents that HUD is under no obligation to provide feedback to respondents with respect to any information submitted.

Construction Inspection Services Program

Instructions:

1. Attached to the notice is a Draft Performance Work Statement for Construction Inspection

Services, and a Contractor Capability Survey, which allows you to provide your company’s capability.

2. After reviewing these documents, if you desire to participate in the market research, you must provide documentation that support’s your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to assess your capability. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform a portion of the requirement (i.e., subcontracting, teaming, etc.).

3. If any Joint Venture or teaming arrangement, the Lead Contractual firm must qualify as a small business concern according to NAICS code 541310. All respondents are reminded that at least fifty percent of the cost of contract performance incurred for personnel must be expended for employees of the concern according to FAR clause 52.219-14(b)(1)-Limitation on Subcontracting.

4. You may address your questions (electronically only) relative to the market survey to James

W. Akhnana, James.W.Akhnana@hud.gov.

mailto:James.W.Akhnana@hud.gov

CONTRACTOR CAPABILITY SURVEY

Construction Inspection Services

Part I. Business Information

Please provide the following business information for your company and for any teaming or joint venture partners:

Company Name:

Address:

Point of Contact:

Phone Number:

E-mail Address:

Web Page URL:

DUNS Number:

Size of business according to NAICS code 541310, Architectural Services. The small business size standard for NAICS code 541310 is $8.0M.

Based on the above NAICS Code, state whether your company is:

+ Small Business (Yes/No) + Woman Owned Small Business (Yes/No) + Small Disadvantaged Business (Yes/No) + 8(a) Certified (Yes/No) + HUBZone Certified (Yes/No) + Veteran Owned Small Business (Yes/No) + Service Disabled Veteran Small Business (Yes/No) + Central Contractor Registration (CCR) (Yes/No)

+ Registered in System for Award Management (SAM) database (Yes/No)

Part II. Capability Survey Questions

General Capability Questions:

1. Briefly describe the company, products and services, history, ownership, business size, business status (e.g., small, veteran-owned, woman-owned, etc.) and other information deemed relevant.

2. Describe your company’s past experience on previous projects similar in complexity to construction inspection services. When identifying current or past experience, please identify the following:

O Name of Agency

O Point of Contract (name, number, phone, and e-mail)

O Contract/Purchase Order/Task Order Number

O Contract Type

O Period of Performance

O Total Contract/Purchase Order Dollar Value

O Scope of the Contract/Purchase Order/Task Order

O Brief Description of the Work completed within the Scope of the Contract/Purchase

Order/task Order

3. Describe and demonstrate your firm’s ability, experience, and skill in conducting construction inspections consisting of, but not limited to the following: Reviewing of CI assignment documents;

Maintaining of construction records; Conducting pre-construction conferences; Scheduling and participating in construction progress meetings; Conducting job-site inspections; Conducting wage interviews; Reviewing General Contractor’s Monthly Requisition for Payment; Providing supervisory architect’s services; Determining preliminary acceptability for proposed change orders; Monitoring the proper use of the Architect’s Supplemental Instructions; and, Reporting serious construction problems.

4. Provide a list of the States the SB concern is currently, or is able to conduct construction inspections. The SB concern should be able to provide a State Builders License, Construction

Inspection Certificate, Construction Certificate, Architectural License, Professional Engineer

License, etc. for each state they are able to conduct construction services. Note: An individual or company has to carry some form of license to inspect HUD projects or properties.

5. Indicate whether you are capable of performing the services in one or more of the identified areas. Respondents who are not capable of performing all the services, or may be capable of partially servicing one or more of the identified areas, must indicate any performance constraints or limited service areas as part of your response. For example, contract Area V includes the states of IL, IN, MI, MN, OH, and WI. Interested sources who are only capable of servicing individual cities, counties, or states within Area V must indicate those specific areas that they are capable of servicing.

6. Provide recommendations (if any) concerning the procurement process for construction inspection services, contract type, and area of coverage. Include pros and cons, concerns and hindrances that would prevent your company from pursuing this type work.

7. How would your company react to a performance/incentive based contract where you are evaluated based on schedule, competency, and quality? Please provide an explanation to support your response.

8. What information not included in the RFI would be needed to submit an adequate proposal or offer competitive pricing in response to a Request for Proposal?