RFI_Biomedical Engineering Support_Final.pdf

Department of Veterans Affairs (VA)

Healthcare Technology Management (HTM) Biomedical Engineering Technical and Professional Support Services (BETPSS) IDIQ

Request for Information

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY (as defined in FAR 15.101(c)), this is not a solicitation, a solicitation is not available at this time. Requests for a solicitation will not receive a response. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received, provide feedback to respondents with respect to any information submitted, or respond to any questions or comments that may be submitted in response to this RFI. This notice does not constitute a commitment by the United States Government and does not obligate the Government to award a contract or otherwise pay for the information provided in response. Responders are solely responsible for all expenses associated with responding to this RFI.

The purpose of this RFI is for Market Research and to gather input for use in further defining the requirement only, and to identify interested and potentially capable vendors to fulfill requirements for Biomedical Engineering technical and professional support services across Department of Veterans Affairs (VA) medical centers, outpatient clinics, VISN offices, and the HTM Program Office to accomplish corrective and planned maintenance, professional Biomedical Engineering services, and project management work. Contract resources may be required to accomplish routine operational tasks (e.g. maintenance, patient safety recall investigation), as well as unexpected or time-limited tasks (e.g. COVID-19 pandemic support, operational readiness services for OEHRM/Cerner deployment). There are many competing priorities for Biomedical Engineering staff in today’s environment, and the support services shall provide interim Biomedical Engineering services either onsite or remotely while full-time positions are recruited and hired to fill permanent roles in Biomedical Engineering departments, as needed. When Contractor support services are required by a VA medical facility, a local VISN or facility VA Contracting Officer Representative (L-COR) will be designated to monitor and provide oversight to the contractors at that facility.

Additionally, the Government aims to determine if any existing contract vehicles for executing the proposed tasks would be a viable pathway. The details of the system’s requirement and capabilities are found in Attachment B: Draft Performance Work Statement (PWS).

1. Background

VHA Office of Healthcare Technology Management (HTM) develops and guides the comprehensive management of healthcare technologies to assure safe, available, and innovative medical technology used to deliver exceptional health care for Veterans. HTM’s vision is to be an efficient, innovative and customer-oriented Center of Excellence that continually enhances VHA’s ability to deliver world class health care for our nation’s Veterans through exceptional management of healthcare technology as well as position VHA as the national leader in healthcare technology management. HTM/Biomedical Engineering at the medical facilities and VISNs direct the medical equipment management program and support clinical care through providing preventive and corrective maintenance, healthcare consulting, and professional services for the technology assessment, implementation and sustainment of medical equipment and clinical systems.

Planned Performance: Fourth Quarter of Fiscal Year (FY) 26.

* The information provided in the RFI is subject to change and is not binding on the Government.

INSTRUCTIONS FOR RESPONDING TO THIS RFI

CONFIDENTIALITY: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Response Format/Page Limitations:

The overall total page limit for responses to this RFI is ten (10) pages. Responses should be submitted in Microsoft Word format with 12 pt. Interested parties should limit marketing material to allow sufficient space for adequately, directly, and substantively responding with the information of most interest to the Government. Responses may also optionally include the provision of resumes of qualified personnel that demonstrate expertise in the domains, and resumes will not count towards the page limit.

The page limit will not count against the information contained in the spreadsheet Attachment 1.

Please be advised that all submissions become Government property and will not be returned.

Cover Sheet – 1 page

Please provide the following information:

1. Organization name, address, and web site.

2. Point of contact to include e-mail address and telephone number.

3. Business size (large or small). If small, please provide type of small business.

4. North American Industry Classification System (NAICS). Suggested NAICS for this is 541990.

5. If applicable, GSA contract number, schedule, and Special Item Number (SIN) category and or Veterans Affairs (VA) Integrated Healthcare Transformation (IHT) Contract Number.

Index – 1 page

Please provide an index to assist the Government in identifying where you have addressed each question below in your Capabilities Statement. Please provide question number corresponding page and section heading and/or paragraph number.

Section 1 shall provide administrative information, and shall include the following at a minimum:

• Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and e-mail of designated point of contact.

Recommended Contract Type. Provide a recommended contract type and a justification supporting the use of a Firm-Fixed-Price (FFP) arrangement in lieu of a Labor-Hour (LH) contract. The Government’s preference is for an FFP contract; therefore, respondents are requested to explain how the requirement can be sufficiently defined, scoped, and managed to enable performance under an FFP structure. The response should describe the conditions, assumptions, and risk mitigation approaches that would support successful execution under an FFP contract.

The number of pages in Section 1 shall not be included in the ten (10) page limit. The ten (10) page limit begins after the completion of Section 1.

In all correspondence relevant to this RFI please identify it as a response to the “Biomedical Engineering Technical and Professional Support Services (BETPSS) IDIQ” in the response and Subject Line of the email).

Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Respondents are requested to limit responses to the information, and in the format provided below.

Companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, previous experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

2. GENERAL INFORMATION

A1. Organization Name.

A2. Company ownership (public, private, joint venture).

A3. Business size designation in accordance with Small Business Administration (SBA) standards for the recommended NAICS code (541990, All Other Professional, Scientific, and Technical Services)

3. CAPABILITY AND EXPERIENCE INFORMATION

Interested firms are requested to provide Capability Statements addressing the following data/information by the closing date.

i. Company name

ii. Company address

iii. Company Point-of-Contact (POC)

iv. Company phone, fax, and email address

v. Company Tax ID Number (TIN)

vi. Company CAGE Code and System for Award Management (SAM) Unique Entity ID

vii. Type/Size of Business relative to NAICS Code 541990 If you suggest a more accurate NAICS, as it relates to the services noted herein, please provide it as well.

viii. Federal Supply Schedule (FSS) Number (if applicable), meaning your FSS pertains to Biomedical Engineering.

• Statement of Capability that demonstrates your business’s capability and past performance in providing the type of service(s) requirement in planned maintenance; corrective maintenance; and professional services for the technology assessment, implementation, and sustainment of medical devices and clinical systems, as well as healthcare consulting/internal operation support regarding medical equipment management.

• Clearly identify whether your company served as the prime contractor and indicate the percentage of total work performed by your organization as the prime in this example.

• Indicate whether your solution meets the requirement. If these cannot be entirely met, contractor shall identify which capabilities are shortfalls and can possibly be met with business process outsourcing solution. Identify alternative approaches to meeting the capabilities if available.

• Biomedical Engineering technical and professional support services requirement questions

Do you provide comprehensive biomedical engineering services in the hospital setting?

How long have you been providing biomedical engineering services?

➢ Please provide 3-5 work examples for similar services you have provided in the past or are currently providing.

Do you have a full range of biomedical engineering staff from Biomedical

Technicians, Biomedical Information System Specialists, Biomedical Medical

Imaging Specialists, Biomedical Engineers, and Project Managers?

How many staff do you have that meet the personnel qualifications?

➢ How many Biomedical Technicians?

➢ How many Biomedical Engineers?

Have you provided biomedical engineering services to the government in the past? If so,

➢ Who did you provide it to?

➢ What services did you provide?

➢ When did you provide these services?

➢ Have any of your staff been issued VA contractor PIV cards?

Do you have an internal vetting process for your staff?

Please describe your plan to be able to support the entire United States and

Puerto Rico.

What methods have you used in past contracts to request, manage and track work orders?

What is the normal pricing methodology for Biomedical Engineering Support?

In addition to providing your company’s capability statement as it pertains to the requirements of this RFI, interested and capable firms are also required to provide answers to the following questions.

a. [ ] Yes [ ] No Does your company exceed the required number of employees/millions based on the appropriate NAICS the VA is requesting?

b. [ ] Yes [ ] No Will at least 50 percent of the cost of performance incurred be expended for employees of your concern or employees of other eligible

SDVOSB/VOSB concerns?

4.0 Responses

THERE IS NO SOLICITATION AT THIS TIME.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any costs incurred. Your responses may be shared with all stakeholders, thus, information received will not be considered proprietary.

4.1 Questions: No Questions are being accepted. Depending upon the responses received, VA may request additional information, may conduct future question and answer sessions, or may conduct meetings or an industry day.

52.215-3 Request for Information or Solicitation for Planning Purposes (Oct 1997)

(a) The Government does not intend to award a contract based on this RFI or to pay for the information solicited except as an allowable cost under other contracts as provided in FAR subsection 31.205-18, Independent research and development and bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although “proposal” and “offeror” are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This Request is issued for the purpose of: Information.

(End of provision)

Please see Attachments:

A. List of Facilities

AttachmentA_VHAF acilitiesList.pdf

B. DRAFT Performance Work Statement (PWS)

P01 PWS BETPSS

IDIQ.pdf