(RFI Attachment 2) BOM and Pricing Template COTHEN SUPPORT SERVICES.xlsx
XLSX spreadsheet 57 KB Posted
- Solicitation number
- 20146945
About this file
This is a Request for Information (RFI) and Bill of Materials (BOM) for the Cellular Over the Horizon Enforcement Network (COTHEN) Support Services solicitation by U.S. Customs and Border Protection. The opportunity seeks a contractor to provide maintenance, support, and enhancement of COTHEN infrastructure components, which includes a high-frequency radio network with 22 Fixed Antenna Sites spanning the United States, Central and South America. The contract will involve multiple labor categories including Program Managers, IT Systems Engineers, and Technicians, with estimated annual hours ranging from 720-3,840 hours per labor category.
The pricing template indicates a multi-year contract structure with a base year and four option years, encompassing firm fixed price labor, software licensing, travel, and on-demand services. Pricing categories include labor (Firm Fixed Price), software licenses, travel (Not to Exceed $121,550 in Year 5), and on-demand equipment repairs (Not to Exceed $376,625 in Year 5). The RFI requests vendors to provide capabilities statements, technical approaches, program management details, security compliance information, and rough order of magnitude cost estimates. Responses are due by 1:00 PM EST on May 28, 2025, with a 6-page submission limit, to be emailed to debbie.d.dean@cbp.dhs.gov.
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Text version
Instructions Requirements For Bidding
Fill out the cost details in the GREEN cells on the below tab
| Summary | Enter Contractor Name |
| Labor Details | Firm Fixed Price |
| Software Licenses | Firm Fixed Price |
| On-Demand and Travel | Not to Exceed |
| Repair Parts | Cost for Repairs only |
| Information will populate on the Summary tab | |
| ** Validate formulas and final totals in all tabs except for the Bill of Materials tab (BOM) | ** |
Summary
| BOM and Pricing Template | ||||||||||
| SUMMARY OF ALL YEARS BY CATEGORY | ||||||||||
| Contract Title: | COTHEN SUPPORT SERVICES | |||||||||
| PR Number: | 20146945 | Base | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total Years by Category | |||
| Contractor Name: | Labor - FFP | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||
| Expected Contract Type: | Firm Fixed Price/T&M | Travel - NTE | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| On Demand - NTE | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||
| Labor | Software - FFP | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||
| Tasks | Total by Year | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||
| Labor Categories | Total Hours | Total Cost | ||||||||
| Program Manager IV | 2400 | $ - 0 | ||||||||
| IT Systems Engineer IV | 4800 | $ - 0 | ||||||||
| Logistics Analyst III/Project Control Specialist | 2400 | $ - 0 | ||||||||
| Technician II | 9600 | $ - 0 | ||||||||
| Technician II | 9600 | $ - 0 | ||||||||
| Technician II | 9600 | $ - 0 |
TOTAL LABOR COST= 38400 $ - 0
Other Direct Costs
| Travel | $ - 0 |
| Other Direct Costs | $ - 0 |
| Software | |
| Software Licenses | $ - 0 |
TOTAL OTHER DIRECT COSTS= $ - 0 $0.00
TOTAL COST ALL YEARS= $ - 0 $0.00
| TOTAL ESTIMATE: |
| $ - 0 |
&D &A
Labor Details
| LABOR DETAILS- FIRM FIXED PRICE | PR # | 20146945 |
| LABOR DETAILS |
| BASE YEAR | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total for Base + Option Years | |||||||||||||
| # | Labor Categories | Proposed Total Hours | Rate | Total Cost (Hours*Rate) | Proposed Total Hours | Rate | Total Cost (Hours*Rate) | Proposed Total Hours | Rate | Total Cost (Hours*Rate) | Proposed Total Hours | Rate | Total Cost (Hours*Rate) | Proposed Total Hours | Rate | Total Cost (Hours*Rate) | Total hours | Total labor cost |
| Program Manager IV | 480 | $0.00 | 480 | $0.00 | 480 | $0.00 | 480 | $0.00 | 480 | $0.00 | 2400 | $0.00 | ||||||
| IT Systems Engineer IV | 960 | $0.00 | 960 | $0.00 | 960 | $0.00 | 960 | $0.00 | 960 | $0.00 | 4800 | $0.00 | ||||||
| Logistics Analyst III/Project Control Specialist | 480 | $0.00 | 480 | $0.00 | 480 | $0.00 | 480 | $0.00 | 480 | $0.00 | 2400 | $0.00 | ||||||
| Technician II | 1920 | $0.00 | 1920 | $0.00 | 1920 | $0.00 | 1920 | $0.00 | 1920 | $0.00 | 9600 | $0.00 | ||||||
| Technician II | 1920 | $0.00 | 1920 | $0.00 | 1920 | $0.00 | 1920 | $0.00 | 1920 | $0.00 | 9600 | $0.00 | ||||||
| Technician II | 1920 | $0.00 | 1920 | $0.00 | 1920 | $0.00 | 1920 | $0.00 | 1920 | $0.00 | 9600 | $0.00 | ||||||
| 7680 | $0.00 | 7680 | $0.00 | 7680 | $0.00 | 7680 | $0.00 | 7680 | $0.00 | 38400 | $0.00 |
| TOTAL LABOR DIRECT COSTS: | |
| $0.00 |
| Program Management Services | |||
| Program Manager IV | Task Hours | Task Description | |
| Program Planning | |||
| Work Coordination and Direct | |||
| Prepare and submit performance reports to the government | |||
| Oversee staffing and resource allocation | |||
| Faciliate background investigations and ensure personnel security compliance | |||
| Quality Control - implement and monitor quality control processes | |||
| IT Security management and compliance: Ensure compliance with IT security policies and procedures. Conduct security assessments and report findings | |||
| Risk Management: Identify, assess, and manage program risks | |||
| Project mamangement: Manage project schedules, resources, and deliverables. Oversee subcontractors and vendors | |||
| Performance Reporting | |||
| Invoicing and financial management: prepare and submit invoices. Manage program financials and budget |
Total 0
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Labor Details by Task
| Breakdown of Hours by Activities: |
| 1. Program Management Services |
| Program Manager IV |
| Activities: |
| Program planning |
| Staffing and personnel security |
| Facilitation of background investigations |
| Contractor team training |
| Work coordination and direction |
| Quality control |
| IT security management and compliance |
| Risk management |
| Project management |
| Performance reporting |
| Invoicing |
| Subcontract/vendor management |
| Estimated Hours: 480 hours/year |
| 2. Support and Modernization Services |
IT Systems Engineer IV
| Activities: |
| Software, hardware, and system engineering support |
| Network security maintenance |
| System enhancements |
| Diagnostic and troubleshooting services |
| Preventive maintenance inspection (PMI) |
| Corrective maintenance and repair services |
| Estimated Hours: 960 hours/year |
Technician II
| Activities: |
| On-site configuration |
| Preventive maintenance inspection (PMI) |
| Troubleshooting and repair services |
| Logistics support |
| Corrective maintenance and repair services |
| Estimated Hours: 1920 hours/year per Technician II |
| 3. Integrated Software Services |
| IT Systems Engineer IV |
| Activities: |
| Software development and acquisition |
| Testing and deployment |
| Integration and maintenance |
| Patch and bug fix management |
| User training and support |
| Estimated Hours: 480 hours/year |
| 4. CBP Primary Operations Center Services |
| Technician II |
| Activities: |
| Configuration and maintenance of network components |
| Audio control system support |
| Data control system support |
| Phone patch system support |
| Encryption key management |
| Estimated Hours: 480 hours/year per Technician II |
| 5. CBP Fixed Antenna Site Services |
| Technician II |
| Activities: |
| Installation and configuration of antenna site equipment |
| Preventive maintenance and repair |
| Site surveys and evaluations |
| Integration of new equipment |
| Estimated Hours: 480 hours/year per Technician II |
| 6. Subscriber Equipment Services |
| Technician II |
| Activities: |
| Maintenance and repair of subscriber radios and RCCs |
| Configuration and integration of subscriber equipment |
| Product evaluation and testing |
| Estimated Hours: 480 hours/year per Technician II |
| 7. On Demand Services (optional) |
| All Labor Categories |
| Activities: |
| Additional services as requested by the Government |
| Support for new COTHEN requirements and projects |
| Infrastructure or subscriber equipment upgrades |
| Repair of damage from natural disasters |
| Estimated Hours: Variable, based on specific requests |
| 8. Security Services |
Program Manager IV
| Activities: |
| Development and implementation of security policies |
| Security assessments and reporting |
| Coordination with CBP CISO and ISSO |
| Estimated Hours: 120 hours/year |
IT Systems Engineer IV
| Activities: |
| Security testing and evaluation |
| Implementation of security controls |
| Continuous monitoring and incident response |
| Estimated Hours: 240 hours/year |
| 9. Transition Services |
| Program Manager IV |
| Activities: |
| Development of transition plans |
| Coordination of incoming and outgoing transitions |
| Knowledge transfer and training |
| Estimated Hours: 120 hours/year |
| Summary of Estimated Hours by Activities: |
| Program Management Services: 480 hours/year (Program Manager IV) |
| Support and Modernization Services: 960 hours/year (IT Systems Engineer IV), 1920 hours/year per Technician II |
| Integrated Software Services: 480 hours/year (IT Systems Engineer IV) |
| CBP Primary Operations Center Services: 480 hours/year per Technician II |
| CBP Fixed Antenna Site Services: 480 hours/year per Technician II |
| Subscriber Equipment Services: 480 hours/year per Technician II |
| On Demand Services: Variable |
| Security Services: 120 hours/year (Program Manager IV), 240 hours/year (IT Systems Engineer IV) |
| Transition Services: 120 hours/year (Program Manager IV) |
| Total Estimated Hours per Year: |
| Program Manager IV: 720 hours/year |
| IT Systems Engineer IV: 1680 hours/year |
| Technician II: 3840 hours/year per Technician II |
Software Licenses
SOFTWARE LICENSCES PR # 20146945
| Software Licensing - FIRM FIXED PRICE | BASE YEAR | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | |||||||||||
| Description | Part Number | |||||||||||||||
| Type | Description | Unit Price | QTY | Cost | Unit Price | QTY | Cost | Unit Price | QTY | Cost | Unit Price | QTY | Cost | Unit Price | QTY | Cost |
| Software Licensing | High Frequency Cellular Server | 2 | $ - 0 | 2 | $ - 0 | 2 | $ - 0 | 2 | $ - 0 | 2 | $ - 0 | |||||
| Software Licensing | Audio Phone Patch Software | 2 | $ - 0 | 2 | $ - 0 | 2 | $ - 0 | 2 | $ - 0 | 2 | $ - 0 | |||||
| Software Licensing | Remote Control Console Software | 127 | $ - 0 | 127 | $ - 0 | 127 | $ - 0 | 127 | $ - 0 | 127 | $ - 0 |
| Total Cost | $ - 0 | Total Cost | $ - 0 | Total Cost | $ - 0 | Total Cost | $ - 0 | Total Cost | $ - 0 | |
| TOTAL OTHER SOFTWARE LICENSE COST | ||||||||||
| $ - 0 |
On Demand and Travel
| OTHER DIRECT COSTS- NOT TO EXCEED | PR # | 20146945 | |||||||||||||||||||
| Materials | BASE YEAR | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | ||||||||||||||||
| Description | Type | Total Qty | NOT TO EXCEED | Contractor Price | Total | NOT TO EXCEED | Contractor Price | Total | NOT TO EXCEED | Contractor Price | Total | NOT TO EXCEED | Contractor Price | Total | NOT TO EXCEED | Contractor Price | Total | ||||
| Travel (per diem, air/rental, hotel, other travel costs) | T&M | NTE | 1 | $ 100,000.00 | $ - 0 | $ 105,000.00 | $ - 0 | $ 110,250.00 | $ - 0 | $ 115,762.50 | $ - 0 | $ 121,550.63 | $ - 0 | ||||||||
| Other Direct Costs: On-Demand Equipment Repairs, Purchase Requests, and Shipping | T&M | NTE | 1 | $ 309,850.80 | $ - 0 | $ 325,343.34 | $ - 0 | $ 341,610.51 | $ - 0 | $ 358,691.03 | $ - 0 | $ 376,625.58 | $ - 0 | ||||||||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||||||||||||||||
| Travel | |||||||||||||||||||||
| Cost Category | Description | Justification | |||||||||||||||||||
| Travel Expenses | Airfare, lodging, per diem, transportation . | ||||||||||||||||||||
| Ensure compliance with the Federal Travel Regulation (FTR) or other relevant travel policies. | Travel to site/s for repairs and maintenance | ||||||||||||||||||||
| $0.00 | =Total Travel Costs |
| Other Direct Costs | |||
| Cost Category | Description | Estimated % | Justification |
| On-Demand Repairs | Repairs to essential equipment | 90% | Include costs for repairs to equipment |
Provide documentation and justification for these costs
| On-Demand Purchases | Ad-hoc purchases of materials or supplies that may be needed | 5% | Costs for any purchases that may be needed for the project and directly related to the project tasks |
| Shipping | Shipping of material and equipment | 5% | Estimated costs for shipping materials and equipment necessary for the project |
Any special handling or expedited fees, if applicable $0.00 =Total Other Direct Costs
| TOTAL OTHER DIRECT COSTS: NOT TO EXCEED |
| $0.00 |
&D &A
Repair Parts Price
| Cost for repair Only | ||||||
| Description | Part Number | Base | Opt Year 1 | Opt Year 2 | Opt Year 3 | Opt Year 4 |
| Radio Power Amplifiers (PA-2220) | 270-2695-020 | |||||
| Radio Power Supplies (PS-2220) | 270-2695-030 | |||||
| Antenna PA Coupler (HF-9041) | 622-8114-xxx | |||||
| Antenna PA Coupler (HF-9042) | 622-9405-xxx | |||||
| Radio Transreceivers (RT-2200) | 822-0906-xxx | |||||
| Receiver Transmitter (HF-9087D) | 822-1069-xxx | |||||
| Radio Control Head (HF9012D) | 822-1071-xxx | |||||
| Voice Privacy Units (DVP-200) | 822-2506-xxx | |||||
| Audio Relays | 987-3224-001 | |||||
| Audio Control Panel | 987-5479-001 |
BOM
| Bill of Material | |||||||||
| CLIN | Description | Comparable To: | Qty | Unit | Manufacturer | Part Number | Unit Price | ||
| 0010 | Labor - FFP | Contractor | 1 | AU | $ - 0 | ||||
| 0020 | Software Licenses - FFP | HF Cellular, Audio Phone Patch Software,Remote Control Console Soft | 1 | AU | |||||
| 0030 | On Demand Services - NTE | Repairs and Maintenance, Shipping, On-Demand purchases | 1 | AU | $ - 0 | $ - 0 | |||
| 0040 | Travel - NTE | Contractor | 1 | AU |
$ - 0 $ - 0
ERROR:#REF! $ - 0
&D &A
Attachment 2 Request For Information No. 20146945 Attachment 2
Labor Categories
| Labor Categories | |
| Annual percent labor rate increase = | 5.00% |
| <HSSS01-12-D-00XX> Rates <TACCOM IDIQ> | ||||
| Labor Categories | Labor Rates | |||
| 3/30/2017-9/29/2017 | ||||
| Project Manager | $156.63 | |||
| Project Support Staff | $74.49 | |||
| Warehouse Staff | $68.68 | |||
| LMR Technician | 117.56 | |||
| RF Engineer III | 102.77 | |||
| Draftsman | 89.97 | |||
| Logistician | 79.98 | |||
| AT&T | RPGS | ITTech | Average | |
| Project Manager | 168.89 | 174.76 | 126.24 | $156.63 |
| Project Manager Support Staff | 102.9 | 67.4 | 53.16 | $74.49 |
| Warehouse Staff | 54.84 | 63.51 | 87.68 | $68.68 |
| LMR Technician | 116.31 | 149.79 | 86.59 | $117.56 |
| RF Engineer III | 108.08 | 73.75 | 126.48 | $102.77 |
| Draftsman | 86.27 | 113.88 | 69.77 | $89.97 |
| Logistician | 73.03 | 75.98 | 90.92 | $79.98 |
&D &A
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