RFI Attachment 1 - DRAFT PM Depot Performance Work Statement.pdf

v2.8_NOVEMBER2022

PR # 1300993546

Performance Work Statement (PWS) For Photonics Mast Repair, Upgrade & Overhaul

PR No. 1300993546

1.0 Background

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) Undersea Warfare Center (USW) Electromagnetic Systems Department (Code 34) is designated by the Program Executive Office Undersea Warfare Systems (PEO UWS) PMS 435 as the In-Service Engineering Agent (ISEA) for Periscopes and Imaging Systems installed on all classes of United States Submarines. As such, NUWCDIVNPT Code 34 oversees the execution of Photonics Mast (PM) depot level repair, upgrade and overhaul services for all Photonics Mast Variants (MTI-10, MTI-16, PMV, IAS, Low Profile Photonics Masts (LPPM) and Type 20). These PMs are in support of the Integrated Submarine Imaging System (ISIS) AN/BVY-1(V)2 for SSGNs, ISIS AN/BVY-1(V)4 for Virginia Class (VACL) and the future ISIS AN/BVY-1(V)6 for Columbia Class Submarines. NUWCDIVNPT is also responsible for procurement of parts incorporated into the aforementioned masts. Additionally, Commander Submarine Force (COMSUBFOR) and PMS 435 have assigned NUWCDIVPT Code 34 as the Submarine Imaging Sensor National Maintenance Center (SIS NMC) responsible for overseeing the execution of PM depot level repairs and Intermediate Level (I-Level) repairs in Newport, RI and Pearl Harbor, HI.

1.1 Places of Performance:

Work will be performed at the Contractor’s Facility, Northampton, MA; NUWCDIVNPT, Newport, RI; Pearl Harbor Naval Shipyard (PHNSY) Imaging System Repair Activity (ISRA), Pearl Harbor, Hawaii; Trident Refit Facility (TRF) Kings Bay, Kings Bay, GA; TRF Bangor, Bangor, WA; and, the Intermediate Maintenance Activities (IMAs) located at Naval Submarine Bases, Groton, CT, Norfolk, VA, San Diego, CA, Pearl Harbor, HI, Guam and Diego Garcia. Additional locations may include any one of the following shipyards: Norfolk Naval Shipyard (NNSY), Portsmouth Naval Shipyard (PNSY), Puget Sound Naval Shipyard (PSNSY) and General Dynamics-Electric Boat (EB).

1.2 Authorized Users:

The NUWCDIVNPT, Electromagnetic Systems Department, Code 34.

1.3 Sponsors: Code 34 Sponsors anticipated to fund task orders (TOs) and delivery orders (DOs) under this contract are as follows:

• PMS 435

• COMSUBFOR

1.4 Types of Funding:

• Operations and Maintenance, Navy (OMN)

• Other Procurement, Navy (OPN)

2.0 Scope

This PWS defines depot level services for the repair, upgrade, overhaul, and testing of PMs and Depot Level Repairable (DLR) items and depot and sustainment services that support the SIS NMC. The contractor shall identify and procure all necessary pieces and parts required for all repairs, upgrades and overhaul services.

3.0 Applicable Documents

The following Applicable Documents (ADs) are part of the PWS and are hereby incorporated as follows:

3.1 Manuals, Guides, and Procedures

Number Document Title Document Description PWS Paragraph

3.1.1 ER2000.88

Photonics Mast Subsystem Sensor Unit Depot Maintenance Technical Manual Rev K (04 Aug 2022)

4.1, 4.2, 4.3, 4.6

3.1.2

Depot Certification Manual

MS435, 032511

Photonic Mast Program and Photonic Mast Variant PEO SUB PMS435 Depot Certification Manual (29 APR 2011)

4.15

3.1.3 Imaging Failure Tracking and Asset Management System

(IFTAMS)

Inputs Roles & Responsibilities (15 Jul 2013) 4.2, 4.3, 4.4, 4.5, 4.6, 4.7

3.1.4 IFTAMS Standard Operating Procedure (15 Jul 2013) 4.2, 4.3, 4.4, 4.5, 4.6, 4.7

3.1.5 S9425-AH-PRO-010

Periscopes, Fairing and Hoist Cylinder Preservation, Packaging, Handling, Storage and Transportation (PHS&T) Manual Rev 6 Ch-A (10 May 2021)

4.1, 4.5

3.1.6 PMS 435-IEW-CMP-

12-1

Configuration Management Plan for PMS 435, Rev 3 4.13

3.1.7 SCG 05-69.4 Security Classification Guide (29 Mar 2013

with Change Letter dated 29 Apr 2010) All

3.1.8 S9425-E4-IEM-010 Intermediate Level Interactive Electronics Manual (I-Level IETM) Rev 1 (15 Jan 2021)

4.1, 4.2, 4.3, 4.12

3.1.9 S9425-FB-MMI-010

Virginia Class Photonics Mast Periscope Radio Frequency (RF) Test, Inspection, and Evaluation Procedure, Rev 7

4.1, 4.2

3.1.10 S9425-FB-SUP-010

(C)

Virginia Class Photonics Mast Periscope Radio Frequency (RF) Test, Inspection, and Evaluation Procedure, Classified Supplement, Rev 7

4.1, 4.2

3.1.11 S9425-GA-TRQ-010 Sensor Unit Test, Inspection and Evaluation Procedure – VA MTI, Rev 2 4.1, 4.2

3.1.12 S9425-GG-MMI-010

Virginia Class Low Profile Photonics Mast (LPPM) Periscope Radio Frequency (RF) Test, Inspection, and Evaluation Procedure, Rev 1

4.1, 4.2

3.1.13 S9425-GH-SUP-010

(C)

Virginia Class Low Profile Photonics Mast (LPPM) Periscope Radio Frequency (RF) Test, Inspection, and Evaluation Procedure, Rev 1

4.1, 4.2

3.1.14 S9425-FS-MMI-010

Ohio Class SSGN Photonics Mast Periscope Radio Frequency (RF) Test, Inspection, and Evaluation Procedure, Rev 4

4.1, 4.2

3.1.15 S9425-FS-SUP-010 (C)

Ohio Class SSGN Photonics Mast Periscope Radio Frequency (RF) Test, Inspection, and Evaluation Procedure Classified Supplement, Rev 3

4.1, 4.2

3.1.16 S9425-FR-MMI-010

Ohio Class SSGN Photonics Mast Variant (PMV) Test, Inspection, And Evaluation Procedure, Rev 1

4.1, 4.2

3.2 Engineering Change Proposals (ECPs)

3.3 Deviations and Variances

NUMBER ECP NUMBER ECP TITLE PWS

Paragraph

AN/BVY-1(V)2 ECPs:

3.2.1 ECP AN/BVY-

1(V)2/2289 SSGN ISIS Sensor Unit - Mast Technical Insertion (MTI) 4.2, 4.3

3.2.2 ECP AN/BVY-

1(V)2/2552

Re-Distribution of Radio Frequency (RF) Requirements within the SSGN MTI Sensor Unit 4.2, 4.3

3.2.3 ECP AN/BVY-

1(V)2/2503 MTI SSGN EMI Improvements 4.2, 4.3

AN/BVY-1(V)4 ECPs:

3.2.4 ECP AN/BVY-

1(V)4/2290 Virginia ISIS Sensor Unit - Mast Technical Insertion (MTI) 4.2, 4.3

3.2.5 ECP AN/BVY-

1(V)4/2450 MTI VA PEPI3 EMI Improvements 4.2, 4.3

3.2.6 ECP AN/BVY-

1(V)4/2497

VA ISIS Sensor Unit - Mast Technical Insertion

2016 (MTI-16) 4.2, 4.3

3.2.7 ECP AN/BVY-

1(V)4/2551

Re-Distribution of Radio Frequency (RF) Requirements within the VA MTI Sensor Unit 4.2, 4.3

3.2.8 ECP AN/BVY-

1(V)4/2607R1

Re-Distribution of Radio Frequency (RF) Requirements Within the VA MTI-16 Sensor Unit

4.2, 4.3

VAR ECPS:

3.2.9 ECP VAR/2416R2 RAS/VHF Antenna Redesign 4.2, 4.3

3.2.10 ECP VAR/2501 RAS/VHF Antenna Assembly Test 4.2, 4.3

3.2.11 ECP VAR/2524 Drawing Corrections, Deplumer/Fairing 4.2, 4.3

3.2.12 ECP VAR/2543 Pressure Compensator Parts List Update 4.2, 4.3

3.2.13 ECP VAR/2561 Sensor Unit and RAS/VHF Antenna Assembly

Test Method Updates 4.2, 4.3

3.2.14 ECP VAR/2615 High Definition Color Camera (HDCC) CSCI

V3 Update for the VA and SSGN Sensor Units 4.2, 4.3

NUMBER DEVIATION/VARIANCE

NUMBER

DEVIATION/VARIANCE TITLE PWS

Paragraph

3.3.1 Deviation 2000-M564 RAS/VHF Antenna 4.2, 4.3

3.3.2 Deviation 4500-M694 SEEC Electronics Assembly – Noise

Figure Requirement 4.2, 4.3

3.3.3 Deviation 4500-M795 MTI SSGN EMI Improvements 4.2, 4.3

3.3.4 Variance 4500-M898 Radio Frequency (RF) Failures - Mid Band

Omni and B11 BIT 4.2, 4.3

3.3.5 Variance 4500-M984 Sensor Unit 9803A - High Omni B11 4.2, 4.3

3.3.6 Deviation 4508-M684 Outer Tube Yield Strength 4.2, 4.3

3.3.7 Deviation 4508-M776 Outer Head Assy Head Pitting 4.2, 4.3

3.3.8 Deviation 4508-M789 Electrical Connectors Identified by DLA as not meeting Qualified Product List

(QPL)

4.2, 4.3

3.3.9 Deviation 4508-M797 RAS/VHF Antenna Assembly

Configuration

4.2, 4.3

3.3.10 Deviation 4508-M826 Outer Head Pitting 4.2, 4.3

3.3.11 Deviation 4508-M829 Sensor Assembly RF Gain Failures 4.2, 4.3

3.3.12 Deviation 4508-M834 Sensor Assembly Cleanliness Failure 4.2, 4.3

3.3.13 Deviation 4508-M837 Radio Frequency (RF) Failure - VPA Gain 4.2, 4.3

3.3.14 Deviation 4508-M859 Rotational Module Breakaway Failure 4.2, 4.3

3.3.15 Deviation 4508-M886 Radio Frequency (RF) Failure - MB Omni

Gain 4.2, 4.3

3.3.16 Deviation 4508-M897 Radio Frequency (RF) Failures - Mid Band and High Band Omni Gain

4.2, 4.3

3.3.17 Variance 4508-M903 Radio Frequency (RF) Failures - Mid Band Omni Gain

4.2, 4.3

3.3.18 Variance 4508-M904 Radio Frequency (RF) Failures - Mid Band Omni Gain

4.2, 4.3

3.3.19 Variance 4508-M936 Radio Frequency (RF) Failure - Mid Band Omni Gain

4.2, 4.3

3.3.20 Variance 4508-M937 Radio Frequency (RF) Failures - Mid Band Omni Gain

4.2, 4.3

3.3.21 Variance 4508-M944 Radio Frequency (RF) Failures - Mid Band Omni Gain

4.2, 4.3

3.3.22 Variance 4508-M949 Radio Frequency (RF) Failures - Mid Band Omni Gain

4.2, 4.3

3.3.23 Variance 4508-M960 Radio Frequency (RF) Failures 4.2, 4.3

3.3.24 Variance 4508-M963 Radio Frequency (RF) Failure - Mid Band

Omni Gain 4.2, 4.3

3.3.25 Variance 4508-M968 Sensor Unit 9815A - Germanium Window Scratches

4.2, 4.3

3.3.26 Variance 4508-M970 Sensor Unit 8099A Voltage Standing Wave Ratio (VSWR)

4.2, 4.3

3.3.27 Variance 4508-M990 Sensor Unit 9810A - Germanium Window Scratches

4.2, 4.3

3.3.28 Variance 4508-M995 Radio Frequency (RF) Failure - Mid Band Omni Gain

4.2, 4.3

3.3.29 Variance 4508-M1004 Structureborne Noise Failure 4.2, 4.3

3.3.30 Variance 4508-M1011 Sensor Unit 9868A Radio Frequency (RF)

Failure - VPA 4.2, 4.3

3.3.31 Variance 4508-M1013 * Sensor Unit 8050A - Germanium Window Scratches

4.2, 4.3

3.3.32 Variance 4508-M1022 * Structureborne Noise Failure 4.2, 4.3

3.3.33 Variance VAR-M790 Electrical Connectors Identified by DLA as not meeting Qualified Product List

(QPL)

4.2, 4.3

3.3.34 Deviation 2075-M822

ISIS Augmented System (IAS) Low Profile Mast (LPM) #4 Failures

4.2, 4.3

3.3.35 Deviation 2075-M805

RADIO FREQUENCY (RF)

PERFORMANCE

4.2, 4.3

3.3.36 Deviation 2075-M802 Low-Band Omni BIT 4.2, 4.3

3.3.37

Deviation 2075-M787

Electrical Connectors Identified by DLA as not meeting Qualified Product List

(QPL)

4.2, 4.3

3.3.38 Deviation 2075-M788 Low-Band Omni BIT 4.2, 4.3

3.3.39 RFV_ANBVY-1(V)2-

R0048 SSGN PMV 9803A EEA K009 Noise Figure and Compression

4.2, 4.3

3.3.40 RFV_ANBVY-1(V)2-

R0050

SSGN PMV 9779A EEA K008 Noise Figure and Compression

4.2, 4.3

3.4 Notices of Revision (NORs)

NUMBER NOR NUMBER NOR APPLICABILITY PWS

Paragraph BVS-1-NORs:

3.4.1 NOR BVS-1-N004 NOR for 7254017 4.2

3.4.2 NOR BVS-1-N008 NOR for 8412137 4.2

3.4.3 NOR BVS-1-N009 NOR for PS8412137 4.2

BVY-1 NORs:

3.4.4 NOR BVY-1-N002 NOR for 8211262 4.2

3.4.5 NOR BVY-1-N003 NOR for 8211263 4.2

3.4.6 NOR BVY-1-N007 NOR for TM079573 4.2

3.4.7 NOR BVY-1-N008 NOR for TM8412329 4.2

3.4.8 NOR BVY-1-N009 NOR for 079573 4.2

3.4.9 NOR BVY-1-N024 NOR for 8412334 4.2

3.4.10 NOR BVY-1-N028 NOR for 8412335 4.2

3.4.11 NOR BVY-1-N036 NOR for 079573 4.2

3.4.12 NOR BVY-1-

N041R1 NOR for TM079573-1 4.2

4.0 Technical Requirements

The contractor shall provide PM depot and engineering services for all PM configurations and variants, including subassemblies, special support equipment, and test equipment. The contractor shall perform all tasking in accordance with the ADs listed in Section 3.0, using the Government Furnished Information (GFI) listed in Section 6.0, and as specified in task orders, delivery orders, and technical instructions issued to commence work.

4.1 Test, Inspection & Evaluation (TI&E)

In accordance with the TI&E procedures specified in ADs 3.5 and 3.8 (PHS&T and I-Level IETM), the contractor shall perform TI&E of all failed PMs and subassemblies. The contractor shall duplicate all reported failures and shall identify any failing test features or functions, and any physical damage to the PMs. The contractor shall provide a TI&E report, which includes the following information:

a. Field reported issues.

b. A list of all open RFVs on the PM or subassembly under test and recommendations for the closure of each RFV.

c. A summary of all outstanding ECPs not yet installed in the PM or subassembly under test and recommendations for the incorporation of each ECP.

d. A summary of required repairs, suggested proactive replacement of parts, upgrades, and a cost estimate for each.

e. The configuration of each PM and all electronically recorded operating maintenance data.

The contractor shall complete the TI&E services within 14 calendar days of receipt of the failed PMs and subassemblies and provide a TI&E report within seven (7) calendar days following the completion of the TI&E.

Deliverables: The Contractor shall prepare and deliver:

Test, Inspection & Evaluation (TI&E) Report (CDRL A001)

4.2 Photonics Mast Upgrade, Repair, Overhaul, and Test Including Subassembly Removal & Replacement

The contractor shall perform depot level services for the repair, upgrade, overhaul, and test of PMs. The contractor shall remove and replace subassemblies as approved by the Government.

3.4.13 NOR BVY-1-

N046R1 NOR for 7254057 4.2

3.4.14 NOR BVY-1-N050

NOR for 8412338 4.2

3.4.15 NOR BVY-1-

N062R1 NOR for TM8412377 4.2

3.4.16 NOR BVY-1-N063 NOR for 079573 4.2

3.4.17 NOR BVY-1-N064 NOR for TM8412173 4.2

3.4.18 NOR BVY-1-N065 NOR for TM8412173 4.2

The contractor shall perform repair, upgrade and overhaul services as prioritized by the Government. The contractor shall notify the Government in writing of any potential changes to schedule, turnaround time or cost resulting from any Government directed change in priority.

The contractor shall implement approved ECPs and approved Notifications of Revisions (NORs) listed in Section 3.0. The contractor shall initiate closure of deviations and RFVs listed in Section 3.0 when incorporating an ECP for the affected PM.

Upon receipt of GFI (annual mast repair objectives), the contractor shall provide the Government with a Long Range Mast Repair plan that supports repairs of components and subassemblies required to meet the 90-day PM repair turnaround time.

The contractor shall generate and submit a weekly PM and subassembly repair and test schedule, which shall include the status of all test equipment. The contractor shall notify the Government at least two (2) business days in advance of testing in order to give the Government the opportunity to witness testing of the PMs. The contractor shall not change or delay work if the notification was made and a Government representative is not present.

The contractor shall perform repairs in accordance with ADs in Section 3.0 for the specific configuration of PMs and subassembly. The contractor shall provide a Certification of Repair (CoR) Report for each repaired PM or subassembly, which shall include the following:

a. Part number and serial number.

b. An estimate of the number of days and hours installed and in-service prior to being removed from service (based on available information).

c. Dates the PM and subassembly are received, inducted, commencement of TI&E, determined Ready for Issue (RFI), and ready for shipment, including days delayed and the reason(s) for the delay.

d. The number of repair, upgrade and overhaul service hours to return the PM to RFI condition.

e. A list of failures and corrective actions.

f. A list of ECPs, upgrades, and modifications incorporated during the current repair and previous repair periods.

g. A list of included deviations, variances or waivers utilized for the PM or subassembly.

h. A list of all parts replaced including part number and serial numbers as applicable.

i. A list of incoming and outgoing sensor data to include part numbers, part nomenclature, serial numbers, and applicable operating conditions such as hours, cycles or shots.

j. Copy of the most recent TI&E report(s), Mast Inspection report(s), and Certification Data Sheet (CDS).

k. List of all Quality, Delivery, Inventory, and Productivity (QDIP) report(s) generated during the repair along with a recommendation on how the QDIP report(s) will be resolved and not repeated for follow-on repairs.

l. A copy of the test data with reference to the repair standard or test specification used and reference to separately provided classified test data.

m. Final repair costs.

The contractor shall archive tests reports not required as part of the CoR Report. The contractor shall make all test reports available upon request by the Government.

The contractor shall update the repaired PM’s asset list for serialized assets replaced and list of ECPs implemented via the Imaging Failure Tracking and Asset Management System (IFTAMS).

The contractor shall analyze data and identify trends when a cause of failure on PM shows up repeatedly. The analysis shall include potential systemic problems that affect hardware reliability.

The contractor shall monitor and report the status of all work in progress on a daily basis.

Deliverables: The Contractor shall prepare and deliver:

Long Range Mast Repair Plan (CDRL A00J) CoR Report (CDRL A002) IFTAMS database update

4.3 Depot Level Repairable (DLR) Items

The contractor shall perform depot level services for the repair, upgrade, overhaul, and test of DLR items (including subassemblies and components). The contractor shall first evaluate DLR items and make recommendations to repair, upgrade, replace or scrap the DLR for the Government’s review. The contractor shall provide the following information for each DLR as part of each Rough Order of Magnitude (ROM) submission for repair:

a. Brief description summarizing the failure.

b. Mast serial number that the failure occurred on.

c. Mean Time Between Failures (MTBF).

d. Length of time the part has been in service.

e. Number of DLR items on hand in RFI condition.

f. Annual Usage.

g. Number of DLR items in Non-RFI (NRFI) condition.

h. Number of DLR items on Order.

i. Number of DLR items in Repair.

j. Cost estimate to complete the repair.

k. Schedule to complete the repair.

Upon Government approval, the contractor shall repair, upgrade, overhaul or scrap the DLR item. The contractor shall enter each DLR item when it is removed as Non-RFI into a resource planning database and shall update its status when the DLR is restored to RFI condition or scrapped. The contractor shall provide a monthly DLR Status Report for all DLR items in repair or awaiting repair. The report shall include the planned schedule completion date and the revised completion date if it has changed.

The contractor shall retain and archive test data demonstrating the DLR was returned to RFI condition. The contractor shall make the data available upon request by the Government.

The contractor shall identify and analyze trends where a cause of failure shows up repeatedly.

The analysis shall include potential systemic problems that affect hardware reliability.

The contractor shall generate a monthly DLR Failure Summary and Analysis Report, which includes the status of all open DLR items, as defined in PWS task 4.7. The contractor shall identify and recommend DLR items for detailed risk assessment and failure prevention for Government review. Upon Government approval, the contractor shall perform a Failure Modes, Effects, and Criticality Analysis for selected failed items.

Deliverables: The Contractor shall prepare and deliver:

DLR Status Report (CDRL A00H) Failure Modes, Effects, and Criticality Analysis Report (CDRL A003)

4.4 Government Furnished Material (GFM) Management

The contractor shall use available GFM for repair, upgrade and overhaul services of PMs and subassemblies under repair at the contractor’s facility as well as at SIS NMC facilities. The contractor shall deliver a monthly GFM inventory report. The contractor shall report GFM inventory in top down breakdown structure by mast variant type, manufacturer’s part number, nomenclature, Item Unique Identification (IUID) number, quantity of parts on hand, quarterly utilization, quantities in repair, quantities that are non-RFI, and quantities of parts on order.

The contractor shall identify parts that are within 50% of projected mean time to failure. The contractor shall use a real-time tracking database to store and manage DLR reporting data. The contractor shall make the data available upon request by the Government.

The contractor shall identify long lead-time OEM and supplier parts and materials (parts and materials that take more than one (1) year to be delivered) that are or will become obsolete in 36 months and notify the Government in writing. The contractor shall recommend replacement or alternate parts. The contractor shall use all available information to analyze and submit quarterly recommendations for the procurement of parts by type and quantity necessary, including lead times, to support PM repairs at least two (2) years in advance. The contractor shall use a database to track and utilize GFM inventory as authorized by the Government.

The contractor shall request Government approval to cannibalize parts. The request shall specify the part number(s) being removed, the source PM(s), and the destination PM(s). The contractor shall not proceed without Government approval and to the extent practicable, provide a minimum of 24 hours advance notice prior to the removal of part(s). The contractor shall identify the source and destination PMs by serial number, any impact the transfer of parts has on the source PM repair, upgrade and overhaul services, and the anticipated replenishment date.

The contractor shall identify the parts removed by part number and serial number in the CoR report for the destination PM. All GFM requests and notifications shall be in writing.

The contractor shall request Government approval to utilize any GFM in support of a repair outside of the depot. The request shall specify the part number(s) being removed, the plan for usage, the payback plan and payback schedule. The contractor shall not utilize any GFM without Government approval.

The contractor shall function as the Inventory Control Point (ICP) for Engineering Change Kits provided as GFM. As part of the GFM inventory, the contractor shall maintain an inventory of the kits and associated part numbers for implementation of each ECP. Upon Government approval, the contractor shall dispose of Engineering Change Kits no longer in service.

Deliverables: The Contractor shall prepare and deliver:

GFM Inventory (CDRL A004) Recommended Repair Parts Report (CDRL A005)

4.5 Receiving, Shipping and Storage

The contractor shall store PMs at the depot location awaiting shipment. The contractor shall ship PMs, DLR items, and test equipment to various destinations identified by the Government. The contractor shall follow packing, handling, and storage guidelines in accordance with AD 3.5 (PHS&T). The following GFI will be provided to support shipment and delivery:

a. Complete destination address with DODAAC and UIC, if applicable.

b. Point of contact name, phone number and contract number, if applicable.

c. Transportation account code (TAC).

d. NSN, if assigned, part number and serial number of Photonics Mast or DLR.

e. Urgency statement, if applicable.

f. Casualty Report number, if applicable.

g. Need date.

The contractor shall deliver PMs and coordinate shipment with the local Defense Contract Management Agency (DCMA) Office within one (1) business day of receipt of GFI identified above. The contractor shall use Government Bill of Lading services to generate all shipment documentation. The contractor shall develop a Certification Data Sheet (CDS) for all PM deliveries that includes the following information:

a. Part number and serial number.

b. Summary of work performed.

c. List of ECPs at time of receipt and those installed during the current depot period.

d. List of included deviations, variances or waivers approved for the associated mast and subassembly.

e. List of additional hardware installed with a sensor assembly.

f. List of current software configurations.

g. List of sensor data to include part numbers, part nomenclature, serial numbers, and applicable operating conditions such as hours, cycles or shots.

h. Notes and comments to clarify PM configuration.

The contractor shall ship DLR items within the continental United States (CONUS) via the fastest traceable method commensurate with the urgency of the shipment. For DLR item shipments outside the continental United States (OCONUS), the contractor shall transfer the DLR item to DCMA Transportation within one (1) business day, unless otherwise authorized by the Government. The contractor shall use Government Bill of Lading services to generate DLR item shipment documentation. The contractor shall provide documentation certifying the condition of the DLR item.

The contractor shall enter PM receiving and shipping data into IFTAMS.

Deliverables: The Contractor shall prepare and deliver:

Certification Data Sheet (CDRL A002) RFI Photonics Masts RFI DLR Items IFTAMS database update

4.6 Technical Data Documentation, Configuration and Updates

The contractor shall draft, review, and submit redlined PM documentation and technical data to support PM sustainment, modification, upgrade, modernization or integration documents, with recommended changes for Government review. The contractor shall provide PM documentation and technical data that includes the latest design, configuration, integration, and installation concepts. The contractor may submit PM documentation and technical data in the form of paper, electronic (digital) or interactive computer systems. Upon Government review and approval, the contractor shall implement the redlines and submit final PM documentation and technical data.

The contractor shall recommend process improvements or changes to (1) PM I-Level IETMs, (2) depot maintenance instructions (DMI), and (3) depot test specifications (DS) or other maintenance documentation. The contractor shall submit redlined documents with recommended changes for Government review. Upon Government approval, the contractor shall submit final document revisions.

Deliverables: The Contractor shall prepare and deliver:

Revision to Existing Government Documents (CDRL A006)

4.7 Nonconformance

The following definitions apply for this requirement:

a. Type I nonconformance: materials or supplies that depart from contract specifications and affect one or more of the following major areas: performance, durability, interchangeability, effective use or operations, weight, appearance, health, or safety.

b. Type II nonconformance: materials or supplies that depart from contract specifications, which are considered minor or have no bearing on the effective use or operation of the item or related components for the intended application and do not affect any of the criteria specified in Type I above. The contractor is limited to accept Type II nonconformances only.

c. “Defects” (as defined by ISO-8402 and ASQC-A8402-0002) shall include all defects, discrepancies, nonconformance, anomalies, failures, etc., that occur or are first detected during manufacturing.

The contractor shall establish a Material Review Board (MRB) to include, at a minimum, the following principal members:

a. Qualified representative of the contractor’s quality control department.

b. Qualified representative of the contractor’s engineering department.

c. Qualified representative of the contractor’s configuration management department.

d. Qualified representative of the contractor’s manufacturing or production department.

e. Qualified representative of the Government’s DCMA local office quality assurance group.

The contractor shall record and maintain data for each nonconformance. The contractor shall identify and monitor critical quality control points. The contractor shall initiate corrective actions to identify and correct the root cause of each nonconformance. The contractor shall maintain data to indicate the effectiveness of any correction actions implemented. The contractor shall notify the Government in writing concerning MRB disposition of Type II nonconforming material. The contractor shall present nonconformance data summaries and corrective action summaries as part of management reviews with the Government. The contractor shall track nonconformance history and distribution at the serialized component level prior to rework. The contractor shall record nonconformance reduction data at the configuration item level. The MRB shall track all reports and make them available at the contractor’s facility for inspection and audit by the Government.

The contractor shall document any material nonconformance and attach to the material until MRB actions are complete. The contractor shall include the following information in the Material Nonconformance Record:

a. Part number, serial number, heat/lot and specification number.

b. Type of nonconformance.

c. Quantity of nonconformance items.

d. Description of the nonconformance.

e. Corrective action to prevent recurrence.

f. Recommended disposition (use as is, repair, rework, or scrap).

g. Signature of contractor and Government representative.

The contractor shall provide a Failure Summary and Analysis Report for active failures and nonconformance items on monthly basis.

The contractor shall enter nonconformance data into IFTAMS.

Deliverables: The Contractor shall prepare and deliver:

Failure Summary and Analysis Report (CDRL A007) IFTAMS database update

4.8 Meetings

The contractor shall host Quarterly Program Reviews (QPR) at the contractor site or attend at a Government site as determined by the Government for each QPR. The contractor shall prepare a draft QPR agenda, draft QPR presentation materials and recommendations to accomplish closure on each of the open action items from prior QPRs for Government review. The contractor shall submit these deliverables for Government review and approval at least 14 days in advance of the QPR. The contractor shall document meeting minutes and action items resulting from the each QPR and provide to the Government five (5) days following the completion of the QPR.

The contractor shall participate on Integrated Product Teams (IPTs) and Working Groups (WGs) to address opportunities for sustainment engineering improvements.

The contractor shall attend a weekly meeting to discuss the status of all efforts required to execute the PM and subassembly repair schedule. The contractor shall attend a separate weekly management meeting with the Government to present plans to resolve programmatic and technical issues. The contractor shall attend other PMs repair-related meetings including quarterly upgrade, overhaul, and repair planning meetings.

Deliverables: The Contractor shall prepare and deliver:

Program Review Materials (CDRL A008) Program Review Agendas (CDRL A009) Meeting Minutes (CDRL A00A)

4.9 Training

4.9.1 Training Recommendations and Curriculum Development

The contractor shall conduct studies and provide recommendations for the development of training curricula that enables the warfighter and technical support community to operate, maintain and repair PMs for Government review. As part of the training recommendations, the contractor shall create applied exercises to facilitate the attainment and retention of knowledge, skills and abilities for the tactical employment of PMs to maximize warfighting capabilities for Government review.

Upon Government approval, the contractor shall develop and update training plans, course curricula, and training documentation. The contractor shall develop instructional material for initial installations, engineering changes, operations, and maintenance of PMs. The contractor shall include general, physical, and functional descriptions; system operations; and system I-level maintenance in the training material.

Deliverables: The Contractor shall prepare and deliver:

Training Materials (CDRL A00C)

4.9.2 Conduct Training

Using the Government-approved training materials from PWS subtask 4.9.1 the contractor shall provide instructions to conduct classroom courses and demonstration sessions in the areas of proper and safe operation, maintenance, and employment of systems. The contractor shall conduct training at shipboard and at land-based installations. Upon completion of trainings, the contractor shall provide completed Training Evaluation Documents and Trip Reports.

Training Materials (CDRL A00C) Trip Report (CDRL A00D)

4.10 Government Furnished Equipment (GFE): Special Support and Test Equipment

The contractor shall maintain Government furnished special support equipment (SSE), test equipment and fixtures for repair upgrade and overhaul of PMs. The contractor shall inventory GFE items and deliver a list on a monthly basis. The GFE Inventory Report shall document equipment repair or replacement recommendations. The GFE inventory report shall be presented in a structure by mast variant type and mast applicability, manufacturer’s part number or part identification, serial number, location, clearly defined nomenclature or description and unique identifier and condition code (RFI/NRFI). The contractor shall request Government approval for use of any GFE Special Support and Test Equipment used for U.S. Government requirements outside of this contract. The request shall specify the GFE Special Support and Test Equipment part number(s) and serial number(s) being removed, the plan for usage, the plan for returning of the equipment, and schedule.

Deliverables: The Contractor shall prepare and deliver:

GFE Inventory (CDRL A004)

4.11 Sustainment Engineering and Engineering Services

The contractor shall monitor PM depot operations, including the efficiency of processes and the performance of the repairs, ensuring high-quality deliverables. The contractor shall recommend a set of objectives and goals to help identify opportunities to maximize productivity and implement cost-reduction efforts. The contractor shall utilize reliability analysis and failure rate data from Failure Summary and Analysis Reports, Quarterly Parts Reports, and IFTAMS to complete the tasking above. The contractor shall provide a Sustainment Engineering Solutions Report with a milestone schedule for implementation of the recommendations above for Government approval. Upon Government approval, the contractor shall implement the solutions for tracking productivity, proficiency and cost reductions.

Deliverables: The contractor shall prepare and deliver:

Sustainment Engineering Solution Report (CDRL A001)

4.12 Engineering Services

The contractor shall provide engineering services for immediate problem identification and resolution affecting PM reliability, obsolescence and life cycle support. The contractor shall coordinate with the Government Engineering Lead to investigate and resolve the issue. The contractor shall provide an Engineering Solution Report detailing the issue and resolution for Government review.

Deliverables: The contractor shall prepare and deliver:

Engineering Solution Report (CDRL A001)

4.13 Fleet Technical Assistance (FTA) Services

The contractor shall provide an estimate for all costs required to support any FTA request prior to departure for Government review. The contractor shall identify and document the possible causes of the reported problem(s) and recommend potential solution(s) for Government review.

Upon Government approval, the contractor shall conduct on-site or remote FTA services for PM problems encountered in the field or at other PM repair facilities. The contractor shall prepare and deliver a Status Report within five (5) calendar days of return that summarizes the completed operations, results, findings, corrective actions taken and any outstanding problems or issues.

The contractor shall submit a Trip Report.

Deliverables: The contractor shall prepare and deliver:

Status Report (CDRL A00H) Trip Report (CDRL A00D)

4.14 Engineering Changes

The contractor shall generate Engineering Change documentation, including Preliminary Engineering Change Proposals (PECPs), ECPs, and Non-Engineering Change Proposals (NECPs). The contractor shall submit an RFV or Class II ECP via the Integrated Product Data

Management (iPDM) configuration management tool.

The contractor shall create, update and maintain Test and Evaluation plans and procedures to address the testing of Engineering Changes to PMs. The contractor shall conduct ECP testing and evaluation. The contractor shall review the results of these tests, document each test step and perform analysis to assess whether the results meet drawing specifications.

Deliverables: The Contractor shall prepare and deliver:

Final draft and approved PECP, ECP, NECP and NOR documentation (CDRL A00E) Request for Variance (CDRL A00F) iPDM configuration management tool update

4.15 Assessment of Photonics Mast Repair Processes

The contractor shall allow the Government access to contractor facilities to perform periodic inspections, certifications, and re-assessment of certifications of the PM repairs and contractor's facility in accordance with AD 3.1.2 (Photonic Mast Variant PEO SUB PMS435 Depot Certification Manual). The inspections shall include but not be limited to all facilities, work areas, procedures, processes, personnel training qualifications, quality program, material handling, repair parts management, and all items pertaining to the test, inspection, and repair of the PMs.

5.0 Progress Reports

The Contractor shall prepare a Contractor’s Status Report that indicates the progress of work, status of the program(s), and existing or potential problem areas for all assigned tasks. The Contractor shall submit the Contract Status Report for the same timeframe as each invoice submitted in the Wide Area Workflow (WAWF) Module of the Procurement Integrated Enterprise Environment (PIEE).

The contractor shall provide a cumulative weekly financial status report for all active task orders.

The report shall capture the current week’s activity and the cumulative totals for costs and hours associated with each of the following:

a. Contract Base Services.

b. Government Furnished Equipment.

c. Engineering Support.

d. Mast Repairs.

e. Sub Vendor Repairs and Upgrade Services.

f. Summary by SLIN.

Contract Status Report (A00G)

6.0 Government Furnished Information

The following Government Furnished Information (GFI) will be made available under this contract/order (Insert Contract Number).

Number Title Task Number

6.1 Mast Summary Report

All

6.2 Mast Matrix Document

6.3 Photonics Mast Employment document

6.4 Network Patch Cable and Wall Plate Labeling

Requirements

All

6.5 User information from the PBX 4.1.2

6.6 Facilities System Move Requests All

6.7 Life Cycle Management Plans 4.1.1, 4.1.2, 4.1.3, 4.1.4

6.8 Annual Mast Repair Objectives 4.2

6.9 IFTAMS database 4.2, 4.3, 4.4, 4.5, 4.6, 4.7

6.10 iPDM 4.14

7.0 Government Furnished Property

The Government may provide Government Furnished Property (GFP) as listed in Attachment X.

As specified in DFARS Clause 252.211-7007, the Contractor shall prepare a Government Property Inventory Report and the GFP Baseline Report via the GFP Module of the Procurement Integrated Enterprise Environment (PIEE). Upon update of the GFP Module, the Contractor shall submit the Contract Status Report indicating the GFP Module has been updated.

GFP Inventory (CDRL A00K)

8.0 Quality Surveillance and Performance Standards

The Government will conduct quality surveillance via various methods including formal and informal meetings, review of technical reports, review of monthly progress reports, and review of deliverables. Contractor performance will be evaluated in the areas of technical quality, cost control, schedule/timeliness, management, utilization of small business, and regulatory compliance as follows:

• Technical Quality: The government will evaluate technical quality using the criteria defined in the Performance Requirements Summary Table (PRST), Attachment X;

• Cost Control: The government will evaluate the contractor’s effectiveness in forecasting, managing, and controlling actual costs in comparison to negotiated costs;

• Schedule/Timeliness: The government will evaluate the contractor’s ability to meet negotiated milestones and delivery schedules;

• Management: The government will evaluate the contractor’s ability to integrate and coordinate all activities needed to execute the contract/task order;

• Utilization of Small Business: The government will evaluate the contractor’s compliance with the Small Business Subcontracting Plan and any small business subcontracting goals contained in the contract/task order;

• Regulatory Compliance: The government will evaluate the contractor’s compliance with the terms and conditions of the contract/task order relating to applicable regulations and codes.

9.0 Exception From Information and Communication Technology Accessibility Requirements

The Government has determined that this procurement is not Information and Communication Technology (ICT) or exempt from Accessibility Standards (36 C.F.R. Part 1194, Appendix A).