RFI AITC RTLS Sustainment Support.docx

Department of Veterans Affairs Request for Information RTLS Server Sustainment Support Austin Information Technology Center (AITC)

VA-24-000052401

1. Introduction:

This Request for Information (RFI) is for planning purposes only and shall not be considered an Invitation for Bid, Request for Quotation, or a Request for Proposal. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this RFI. Your response to this RFI will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this RFI. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this RFI.

2. Background:

The mission of the Department of Veterans Affairs (VA), Veterans Health Administration (VHA) is to honor America’s Veterans by providing exceptional health care that improves their health and well-being. This care is delivered by engaged, collaborative teams in an integrated environment that supports learning, discovery and continuous improvement. The Office of Healthcare Technology Management, Real Time Location System (RTLS) Program Office helps to achieve this mission by deploying RTLS technology and enabling VA facilities to realize benefits to standardized operations and improved decision-making capabilities; in due course providing an enriched patient care environment for Veterans.

VA is seeking a Contractor to provide project management, Operation and Maintenance (O&M) preventative and corrective maintenance, documentation, and transition services for the RTLS system. The Contractor shall provide these services for the RTLS production, pre-production, deployment and Software Quality Assurance (SQA) environments deployed by the RTLS NDC also known as AITC.

3. Submittal Instructions:

All responsible sources may submit a response in accordance with the below information.

There is a page limitation for this RFI of 10 pages. The Government will not review any other information or attachments included, that are in excess of the 10-page limit. NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI. Generic capability statements will not be accepted or reviewed. Your response must address capabilities specific to the services required in the attached PWS and must include the following:

a. Provide company information (Not included in the 10-page limit of Capability Statement)

1) Name of Company

2) Company Address

3) Point of contact name

4) Telephone number

5) Email address

6) Company Business Size and Status

a) For large businesses, what percentage of work do you estimate your firm will subcontract to one or more small businesses?

b) If you are small business, what type of small business are you?

c) For VOSB and SDVOSBs, provide proof of verification in SBA certification database (VetCert) and statement of intent to comply with VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside and with subcontracting limitations in 13 CFR 125.6 in execution of this effort.

7) CAGE/UEI Number under which the company is registered in SAM/VetBiz.gov

8) Identification of any available contract vehicles in which you participate, that the Government could use to acquire your proposed solution (such as GWAC, FSS, or SEWP).

9) NAICS code(s)

a) Please provide your small business status under the following North American Industry Classification System (NAICS) Code: 541512 “Computer Systems Design Services” with a Size Standard of $27.5 Million. If you believe there is a more appropriate NAICS code, please provide that to the Government with your rationale.

b. Provide a summary of your technical capability to meet the draft PWS requirements.

c. Corporate experience or expertise in performing these services and specific examples or references. Specific examples or references provided must include the agency, point of contact, dollar value, and contract number.

d. Has the draft PWS provided sufficient detail to describe the technical requirements that encompass the requirements to be performed under this effort.

[ ] YES [ ] NO (if No, please provide your technical comments or recommendations on elements of the draft PWS that may contribute to a more accurate proposal submission and efficient, cost effective effort.)

Responses are due no later than 10:00 AM EST, March 26, 2024 via email to Edward Olivio-Cruz Jr, Contract Specialist at Edward.Olivio-Cruz@va.gov and Nicole Beall, Contracting Officer at Nicole.Beall@va.gov. Please note “AITC RTLS Sustainment Support” in the subject line of your response. Mark your response as “Proprietary Information” if the information is considered business sensitive. The email file size shall not exceed 5 MB. NOTE: Technical questions may be submitted as part of your response, however questions directed to the customer are prohibited.