RFI 75-25 Train Tunnel Light Fixtures.docx

REQUEST FOR INFORMATION

Train Tunnel Light Fixtures

RFI #75-25 / COMMBUYS BD-24-1206-MBTA-MBTA-116605

MASSACHUSETTS BAY TRANSPORTATION AUTHORITY

RAILWAY TUNNEL LIGHTING

REQUEST FOR INFORMATION #75-25

COMMBUYS Open Market Bid BD-24-1206-MBTA-MBTA-116605

Issue Date: 5/12/25

Contact Person:

Steven Pelczar Senior Project Manager – Procurement Operations

MBTA

10 Park Plaza Boston, MA 02116 spelczar@mbta.com

Please Note: This is a single document associated with a Request for Information (RFI) that can be found on www.COMMBUYS.com. Interested parties are responsible for reviewing and adhering to all information, forms and requirements for the RFI. Responders may also contact the COMMBUYS Helpdesk at COMMBUYS@state.ma.us or the COMMBUYS Helpline at 1-888-MA-STATE. The Helpline is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal, state and Suffolk County holidays.

1. Description and Purpose for Information Request:

As the oldest public transportation authority and the 5th busiest commuter rail system in the US, the Massachusetts Bay Transportation Authority (“MBTA” or “Authority”) seeks information regarding lighting fixtures suitable for rail tunnel applications. This RFI aims to gather details on available manufacturers, products, specifications, and any additional relevant information to aid in an RFP for potential upcoming projects.

Our organization intends to upgrade the lighting systems in several or all rail tunnels. The main objectives are to enhance safety, improve visibility, reduce energy consumption, and comply with relevant industry standards. In these low-light tunnels, current T12 bulb light fixtures will be replaced by LED light fixtures. The operating environment is very harsh.

· Over 10,000 light fixtures could be needed for the expansive tunnel network.

· The current spacing between fixtures is approximately 5-6 feet.

· New fixtures will be mounted on the sidewalls within the tunnel.

· New power cables will be brought to these fixtures.

The fixture/system must meet all required federal, state, and local codes (as applicable).

A future RFP will likely be a multi-phase and multi-year project, starting with a Pilot Program.

2. Requested Information (RFI Response):

We have supplied a questionnaire to be completed, which will help us complete an efficient and structured review process. Please provide as much detail as possible so we can clearly understand the purpose of the product design, capabilities, construction, and benefits.

This request is being distributed to OEMs and Distributors via COMMBUYs.

Please add any relevant information to help us gather and review it.

No pricing should be supplied at this time. At this time, any and all questions should come directly to me.

3. RFI Process and Calendar of Events

Deadline for Bidder Responses (“Bid Opening Date/Time” - COMMBUYS)

5/30/2025 5:00 PM EST

4. Online Questions (Bid Q&A) Written Questions must be entered through the “Bid Q&A” tab in the RFI, on COMMBUYs, no later than the due date and time indicated in the RFI Calendar (above). The MBTA reserves the right not to respond to questions submitted after this date. The Responder is responsible for verifying that the questions were successfully posted.

There will be NO pre-bid conference for this Request for Information.

Written Responses to Questions will be posted on the Bid Q&A Tab on or about the “Response to Questions Posted Online date” indicated in the RFI Calendar (above). Bidders will be able to view ALL questions and MBTA answers.

5. Supplemental Documentation Feel free to include any additional information (PDF format). We are not asking your company to create a presentation but rather asking to provide information and standard documentation that is currently available (examples listed below).

1. Product Specifications (Cut Sheets)

2. Light Fixture Drawings and Wiring Diagrams

3. Accessory Specification Sheets

4. Photometric Plan

5. Internal or 3rd Party Testing Documentation

6. Factory Production or Field Installation Documentation, or Videos

7. Return on Investment (ROI) calculations

8. Case Studies

6. Submitting of Documentation

(e.g., MBTA05/26/25RFI75-00)

7. Next Steps Upon receipt of responses, the MBTA may request additional information or demonstration of system capability through email or virtual meetings. Your uploading of information to the e-procurement portal confirms our receipt of your information. There will be NO additional response to inquiries related to “if it was received”.

Responses to this RFI will be used to understand current product capabilities and determine the merits of proceeding with a Request for Proposal (RFP). If the decision is to proceed, the MBTA will develop and refine business requirements in the latter part of 2025. Any RFP will be posted on the e-sourcing portal of COMMBUYS (www.commbuys.com), and the MBTA will endeavor to notify all companies that responded to this RFI of such.

3. Conclusion Responders are required to monitor COMMBUYS for changes to the RFI calendar.

We appreciate your prompt attention to this request. The information you provide will be integral to our decision-making process regarding rail tunnel solutions.

We appreciate your interest and time in this endeavor.

Steven Pelczar Steven Pelczar Senior Project Manager, Procurement Operations Massachusetts Bay Transportation Authority (MBTA)