RFI_7400_SMW6005_PAC1_v1.pdf

REQUEST FOR INFORMATION (RFI)

COVER SHEET

SOLICITATION NO:RFI 7400 SMW6005

COMMODITY/SERVICE DESCRIPTION: Comprehensive Efficiency Assessment of City Departments

COMMODITY CODE: 91875

DATE ISSUED: January 28, 2026

RESPONSE DUE PRIOR TO: February 3. 2026 at 5:00PM

CONTACT THE FOLLOWING PERSON WITH ANY QUESTIONS:

Shawn Willett Deputy Procurement Officer Phone: (512) 974-2021 Email: shawn.willett@austintexas.gov

Documents included with this RFI:

Anticipated requirements

The Respondent, by submitting a response, acknowledges that this request is not a solicitation, will not result in a contract award, and the information provided may be utilized in possible future solicitations.

SUBMIT YOUR RESPONSE VIA EMAIL TO:

Shawn.Willett@austintexas.gov mailto:Shawn.Willett@austintexas.gov

RFI - Scope of Work Page 1 of 2

City of Austin Request for Information

SOLICITATION NO. RFI 7400 SMW6005

Description: Comprehensive Efficiency Assessment of City Departments

DISCLAIMER:

This Request for Information (RFI) is issued solely for information and planning purposes only and does not constitute a solicitation or contract. All material submitted to the City of Austin (City) becomes public property and is subject to the Texas Open Records Act upon receipt. Any information submitted in response to the RFI should not contain proprietary and/or confidential information.

Responses to the RFI will not be returned. Accordingly, responses to this notice are not offers and cannot be accepted by the City as such or to form or suggest a contract or commitment of any nature. Respondents are solely responsible for all expenses associated with responding to this RFI.

1.0 PURPOSE

The City is seeking information from qualified consulting firms with experience supporting large, complex municipal organizations regarding their ability to provide ongoing, comprehensive operational efficiency assessments across all City departments. The intent of this Request for Information (RFI) is to better understand available approaches, methodologies, anticipated costs, and expectations associated with engaging an external consultant to support continuous improvement efforts.

This RFI is issued solely for planning and informational purposes and does not constitute a solicitation or commitment to procure services.

2.0 BACKGROUND

A resolution is anticipated for City Council consideration that could direct the City Auditor to do the following:

(A) The City Auditor shall initiate and oversee a program of recurring Comprehensive

Efficiency Assessments designed to address cost effective performance improvements of all other departments on a repeating schedule with at least three years between assessment cycles.

RFI - Scope of Work Page 2 of 2

(B) The City Auditor shall contract with an external consultant with expertise in municipal audits and collaborate with the consultant to perform each Comprehensive Efficiency Assessment.

(C) Each Comprehensive Efficiency Assessment shall include:

(1) an efficiency analysis of City operations, functions, programs, services, and policies, including a cost-benefit analysis where appropriate;

(2) an analysis of City contracting practices and opportunities for increased efficiency;

(3) determination of whether City contractors are meeting uniform standards for performance metrics, documentation of required deliverables, and accounting of expenditures;

(4) identification of and recommendations for cost savings and performance enhancements within departments;

(5) an analysis of efforts toward continuous improvement and managing organizational change; and

(6) efficiency and financial benchmarking with peer cities, where applicable.

In advance of potential Council action, the City is issuing this Request for Information to better understand available consulting approaches, anticipated costs, and engagement models suitable for a large municipal organization.

4.0 SUBMISSIONS

Consultants who wish to provide information please include:

Any information relevant to our purpose as described above. Specifically, information on recommended approaches, methodologies and cost estimates.

To receive notification should the City issue a competitive solicitation, please include:

• Company Name:

• Point of Contact:

• Email Address:

• Telephone