RFI - 70Z02726IPORTRFI3 Solid Waste Collection Non-Hazardous_ Recycling Services.pdf

RFI 70Z02726IPORTRFI3

REQUEST FOR INFORMATION /

SOURCES SOUGHT NOTICE

Solid Waste Collection and Recycling Services

United States Coast Guard Sector Delaware Bay Area of Responsibility

Notice Type: Request for Information / Sources Sought Agency: Department of Homeland Security, United States Coast Guard Contracting Office: USCG Delaware Sector Bay – Philadelphia, PA NAICS Code: 562111, Solid Waste Collection PSC Code: S205, Housekeeping, Trash/Garbage Collection Response Due Date: 18-Sep-2026 0800am EST Place of Performance: Delaware, New Jersey, and Pennsylvania

1. Purpose

The United States Coast Guard is conducting market research to identify vendors capable of providing solid waste collection and recycling services at multiple USCG locations within the Sector Delaware Bay area of responsibility.

The Government is seeking information from industry to determine whether vendors can support all required locations, whether small businesses are available under NAICS 562111, and how industry typically structures pricing, container leasing, pickup frequency, and subcontracting for these services.

This Request for Information is issued for market research purposes only. This is not a solicitation, Request for Quote, Request for Proposal, or Invitation for Bid. Responses are voluntary and will not be treated as offers. The Government will not reimburse respondents for costs associated with preparing or submitting responses.

2. Anticipated Requirement

The United States Coast Guard has a potential requirement for recurring solid waste collection and recycling services at the following locations:

1. USCG MSU Lewes Lewes, Delaware

2. USCG Station Manasquan Inlet Point Pleasant Beach, New Jersey

3. USCG Station Barnegat Light Barnegat Light, New Jersey

4. USCG Sector Delaware Bay Philadelphia, Pennsylvania

The Government is considering a requirement for a base period plus four option periods, but the final acquisition strategy will be determined after market research is completed.

3. Applicable Codes

The anticipated classification for this requirement is:

• NAICS Code: 562111, Solid Waste Collection

• PSC Code: S205, Housekeeping, Trash/Garbage Collection

The Government is specifically interested in determining whether capable small businesses provide services under NAICS 562111 and whether any socioeconomic small business concerns can support the requirement.

4. Draft Scope of Services

The contractor would be responsible for providing all personnel, supervision, labor, equipment, vehicles, containers, transportation, disposal, recycling processing, and other items necessary to perform solid waste collection and recycling services.

Services may include, but are not limited to:

• Providing trash dumpsters, totes, carts, or other solid waste containers;

• Providing recycling containers, dumpsters, totes, or carts;

• Scheduled solid waste pickup and disposal;

• Scheduled recycling pickup and processing;

• On-call or additional pickups, if needed;

• Container delivery, placement, maintenance, repair, replacement, and removal;

• Compliance with applicable federal, state, local, environmental, transportation, disposal, and recycling requirements;

• Proper disposal of solid waste at authorized facilities;

• Proper handling and processing of recyclable materials;

• Coordination with USCG points of contact at each location;

• Documentation of services performed, if applicable; and

• Performance in a manner that minimizes disruption to USCG operations.

5. Information Requested from Industry

Interested vendors are requested to provide a written response addressing the questions below.

A. Company Information

Please provide:

1. Company name;

2. Company address;

3. Point of contact name, phone number, and email address;

4. Unique Entity ID;

5. CAGE Code, if available;

6. SAM.gov registration status;

7. Business size under NAICS 562111;

8. Socioeconomic status, if applicable, such as:

o Small Business;

o 8(a);

o HUBZone;

o Service-Disabled Veteran-Owned Small Business;

o Woman-Owned Small Business;

o Economically Disadvantaged Woman-Owned Small Business;

o Veteran-Owned Small Business;

o Large Business.

B. Service Area Capability

The Government requests that vendors answer the following:

1. Can your company support all four USCG locations listed below?

o USCG MSU Lewes, Lewes, DE;

o USCG Station Manasquan Inlet, Point Pleasant Beach, NJ;

o USCG Station Barnegat Light, Barnegat Light, NJ;

o USCG Sector Delaware Bay, Philadelphia, PA.

2. If your company cannot support all locations, identify which locations you can support.

3. Are there any geographic, municipal, franchise, permitting, licensing, disposal site, or service area restrictions that would prevent your company from supporting any of these locations?

4. Does your company currently provide solid waste collection or recycling services in

Delaware, New Jersey, and/or Pennsylvania?

5. Can your company support a single contract covering all locations, or would separate contracts by location or region be more practical?

C. Small Business Availability

The Government is conducting market research to determine small business capability under NAICS 562111.

Please answer the following:

1. Is your company a small business under NAICS 562111?

2. If applicable, identify your socioeconomic category.

3. Are you aware of other small businesses that provide solid waste collection and recycling services under NAICS 562111 in Delaware, New Jersey, or Pennsylvania?

4. Based on your industry knowledge, is this type of requirement commonly performed by small businesses, large businesses, or a combination of both?

5. Would a requirement covering all four locations be suitable for small business participation?

6. Would separating the requirement by location or geographic region increase small business participation?

D. Trash Dumpster and Recycling Container Leasing

The Government is seeking information about common industry practices for trash dumpster and recycling container leasing.

Please answer the following:

1. Does your company provide trash dumpsters and recycling containers as part of its standard service?

2. Are fees typically charged for leasing, renting, or using trash dumpsters?

3. Are fees typically charged for leasing, renting, or using recycling containers?

4. Are container fees usually included in the monthly service price, or are they billed separately?

5. Are there separate fees for delivery, pickup, exchange, repair, replacement, cleaning, or removal of containers?

6. Are there additional fees for damaged containers, lost containers, contaminated recycling, overweight containers, or blocked access?

7. What container sizes are typically available for solid waste collection?

8. What container sizes are typically available for recycling services?

9. Are lockable dumpsters or containers available if required by the Government?

10. Are bear-proof, pest-resistant, or lid-secured containers available, if needed?

E. Pickup Frequency

The Government is seeking information on available pickup schedules and industry-standard service frequencies.

Please answer the following:

1. How often can trash be picked up at each location?

2. How often can recycling be picked up at each location?

3. What are your standard pickup frequency options? For example:

o Daily;

o Twice per week;

o Weekly;

o Biweekly;

o Monthly;

o On-call or as needed.

4. Can pickup frequency vary by location?

5. Can pickup frequency vary by container type or waste volume?

6. Can your company provide additional pickups upon request?

7. What is your standard response time for additional pickups?

8. What is your standard response time for missed pickups?

9. Are there limitations on holiday, weekend, early morning, or after-hours pickups?

10. Are seasonal adjustments available if waste volume changes during the year?

F. Recycling Services

Please provide information regarding your recycling services.

1. Can your company provide recycling services at all four locations?

2. What recyclable materials can your company collect and process? Examples may include:

o Cardboard;

o Paper;

o Plastics;

o Aluminum;

o Metal cans;

o Glass;

o Mixed recyclables.

3. Are single-stream recycling services available?

4. Are separate recycling containers required for different materials?

5. Are there contamination fees if non-recyclable waste is placed in recycling containers?

6. Can your company provide recycling reports or diversion data, if requested?

7. Are recycling services priced separately from trash collection?

G. Subcontracting

The Government needs to know whether vendors intend to self-perform or subcontract any portion of the work.

Please answer the following:

1. Does your company intend to self-perform all services?

2. If your company plans to subcontract, identify the subcontractor or service provider you intend to use, if known.

3. Identify which locations would be supported by subcontractors.

4. Identify which services would be subcontracted, such as:

o Trash collection;

o Recycling collection;

o Container leasing;

o Disposal;

o Recycling processing;

o Emergency pickups;

o Other services.

5. Are subcontractors required due to geographic coverage, permitting, local franchise restrictions, or disposal facility access?

6. If subcontractors are used, how would your company ensure quality control, timely pickups, and contract compliance?

7. Would your company be able to provide subcontractor names, addresses, and points of contact in response to a future solicitation?

H. Pricing and Commercial Practices

The Government is not requesting a quote currently. However, vendors are requested to describe general pricing practices.

Please answer the following:

1. How are solid waste collection services typically priced?

o Monthly flat rate;

o Per pickup;

o By container size;

o By location;

o By tonnage or weight;

o By disposal fee;

o Other.

2. How are recycling services typically priced?

3. Are disposal fees, landfill fees, environmental fees, fuel surcharges, administrative fees, or other fees typically billed separately?

4. Are there minimum monthly charges?

5. Are there minimum pickup frequencies?

6. Are price adjustments commonly used for fuel, disposal cost increases, labor rate changes, or other market conditions?

7. Is a firm-fixed-price contract appropriate for this type of service?

8. Is a base period plus four option periods consistent with commercial practice?

6. Requested Capability Statement

Interested vendors should submit a capability statement that includes, at a minimum:

1. A brief company overview;

2. Relevant experience providing similar solid waste collection and recycling services;

3. Locations the vendor can support;

4. Confirmation of small business status under NAICS 562111, if applicable;

5. Available container types and sizes;

6. Available pickup frequencies;

7. Recycling capabilities;

8. Subcontracting approach, if applicable;

9. Any recommended acquisition strategy or contract structure;

10. Any concerns or barriers that may affect performance.

7. Location Support Table

Vendors are encouraged to complete the table below.

Location Can Support

Trash Collection?

Can Support Recycling?

Self-Perform or Subcontract?

Proposed Subcontractor, if

Any Notes

USCG MSU Lewes, Lewes, DE

Yes / No Yes / No Self / Subcontract

USCG Station Manasquan Inlet, Point Pleasant Beach, NJ

Yes / No Yes / No Self / Subcontract

USCG Station Barnegat Light, Barnegat Light, NJ

Yes / No Yes / No Self / Subcontract

USCG Sector Delaware Bay, Philadelphia, PA

Yes / No Yes / No Self / Subcontract

8. Draft Contract Structure Under Consideration

The Government is considering the following structure:

• Contract Type: Firm-Fixed-Price

• Period of Performance: Base period plus four option periods

• Service Type: Solid waste collection and recycling services

• Locations: Delaware, New Jersey, and Pennsylvania

• Potential Award Structure: Single award or multiple awards, to be determined after market research

Vendors are requested to provide feedback on whether the Government should structure the requirement as:

1. One consolidated requirement covering all four locations;

2. Separate requirements by location;

3. Separate requirements by state or region;

4. Separate line items for trash collection and recycling;

5. Separate line items for container leasing, pickup frequency, disposal, and recycling.

9. Submission Instructions

Responses shall be submitted by email to:

Contract Specialist: [Insert Name] Email: [Insert Email Address]

Contracting Officer: [Insert Name] Email: [Insert Email Address]

Response Due Date: [Insert Date] Response Due Time: [Insert Time and Time Zone]

Please use the following subject line:

RFI Response: Solid Waste Collection and Recycling Services, NAICS 562111, PSC S205

Responses should be submitted in Microsoft Word or PDF format. The recommended response length is no more than 10 pages, excluding brochures, licenses, permits, or other supporting attachments.

10. Questions

Questions regarding this RFI may be submitted to the points of contact listed above by:

Question Due Date: [Insert Date and Time]

The Government may, but is not required to, respond to questions received. Any responses provided by the Government may be shared with all interested parties if appropriate.

11. Disclaimer

This RFI is for market research and acquisition planning purposes only. It does not constitute a solicitation and does not obligate the Government to issue a solicitation or award a contract.

The Government is not requesting quotes or proposals at this time. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The Government will not reimburse vendors for costs associated with responding to this RFI.

Information submitted in response to this RFI may be used by the Government to develop the acquisition strategy, requirements documents, and future solicitation. Vendors should clearly mark any proprietary or confidential information. The Government will protect properly marked proprietary information in accordance with applicable law and regulation.

Attachment 1

Vendor Response Template

1. Company Information

• Company name:

• Address:

• Point of contact:

• Phone number:

• Email address:

• Unique Entity ID:

• CAGE Code:

• SAM.gov registration status:

• Business size under NAICS 562111:

• Socioeconomic status, if applicable:

2. Location Capability

Location Trash

Collection Recycling Services

Self-Perform or Subcontract

Subcontractor Name, if Known

USCG MSU Lewes, Lewes, DE

Yes / No Yes / No Self / Subcontract

USCG Station Manasquan Inlet, Point Pleasant Beach, NJ

Yes / No Yes / No Self / Subcontract

USCG Station Barnegat Light, Barnegat Light, NJ

Yes / No Yes / No Self / Subcontract

USCG Sector Delaware Bay, Philadelphia, PA

Yes / No Yes / No Self / Subcontract

3. Small Business Information

1. Is your company a small business under NAICS 562111?

Response:

2. Identify any socioeconomic status:

Response:

3. Would this requirement be suitable for small business performance if competed as one requirement covering all locations?

Response:

4. Would separating the requirement by location or region increase small business participation?

4. Container Leasing Information

1. Do you provide trash dumpsters?

Response:

2. Do you provide recycling containers?

Response:

3. Are container leasing fees included in service pricing or billed separately?

Response:

4. Identify available container sizes:

Response:

5. Identify any delivery, pickup, maintenance, replacement, or removal fees:

5. Pickup Frequency

1. Available trash pickup frequencies:

Response:

2. Available recycling pickup frequencies:

Response:

3. Can pickup frequency vary by location?

Response:

4. Can additional or emergency pickups be provided?

Response:

5. Standard response time for missed pickups or additional pickups:

6. Recycling Capabilities

1. Types of recyclable materials collected:

Response:

2. Single-stream recycling available?

Response:

3. Recycling reporting available?

Response:

4. Any contamination fees or limitations?

7. Subcontracting

1. Will your company self-perform all work?

Response:

2. If subcontracting is anticipated, identify proposed subcontractors or providers:

Response:

3. Identify services and locations to be subcontracted:

Response:

4. Explain how subcontractor performance will be managed:

8. Recommended Contract Structure

Please provide recommendations regarding contract type, pricing structure, line items, period of performance, pickup frequency, container leasing, and whether the requirement should be awarded as a single contract or multiple contracts.

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