RFI 5-24-2024.pdf

REQUESTS FOR INFORMATION

Preventative and Corrective Maintenance, Pentagon

Reservation

This is a Request for Information (RFI) for Market Research purposes ONLY for a requirement for Preventive Maintenance and Corrective Repair Services for the Pentagon Reservation. The work effort is to provide a comprehensive maintenance program for Mechanical equipment and systems for the Pentagon Reservation, Washington D.C. in the form of Preventative Maintenance, Corrective Maintenance, and Service Calls providing recurring preventive and predictive maintenance on mechanical systems and associated equipment to achieve little or no down time due to systems or equipment failures.

As part of its market research, Washington Headquarters Services (WHS) Acquisition Directorate (AD) is issuing this RFI to determine if an adequate number of qualified, interested businesses exist with the capability to provide Preventive Maintenance and Corrective Repair Maintenance Services.

The purpose of this sources sought notice is to gain knowledge of interest, capabilities, and qualifications of various members of industry, to include Large Businesses and the Small Business Community: Small Business, Section 8(a), Historically Underutilized Business Zones (HUB-Zone), Service- Disabled Veteran-Owned Small Business (SDVOSB), Small Disadvantaged Business (SDB) and Women-Owned Small Business (WOSB). The Government must ensure there is adequate competition among the potential pool of responsible contractors. Small business, Section 8(a), HUB- Zone, SDVOSB, WOSB businesses are highly encouraged to participate.

1. See Draft SOW

The Government may use responses to this RFI for information and planning purposes. PLEASE

ANWER THE FOLLOWING QUESTIONS:

The Contractor must:

• Provide a comprehensive maintenance program for mechanical equipment and systems for the Pentagon Reservation, Washington D.C. in the form of Preventative Maintenance, Corrective Maintenance, and Service Calls. The Pentagon Reservation includes the Pentagon, the Pentagon Heating and Refrigeration Plant, the Modular Office Complex (MOC), the South Modular Office Complex (SMOC), the Pentagon Force Protection Agency South Operations Center (PSOC), the Pentagon Heliport, Vehicle Access Control Points (VACPs), and all Reservation grounds and parking areas.

• Provide maintenance, repairs and calibration of the mechanical equipment and related systems include Air Handling Units (AHU), Exhaust Fans (EF), Fan Powered Induction Units (FPIUs), Heat Exchangers (Hx), Calibration of Meters and Chiller Flow Sensors, maintenance and repairs of Variable Frequency Drives (VFD) units for speed control of equipment, Computer Room Air conditioning units (CRAC), Centrifugal Fans, Drinking Water Chillers, Heat Recovery System, Counter flow Cooling Tower, Centrifugal Chillers, Centrifugal Pumps and all types of Direct Expansion Air Conditioning units. The maintenance, repairs and calibration is also to include all related components such as dampers, valves, motors, heating and cooling circulating pumps, bearings, coils, and louvers. Filter changes, including HEPA filters that may be required to be handled like hazardous waste. MERV 13 and MERV 15 filters are included in the maintenance of HVAC systems as well.

• Provide qualified personnel in the categories of: Project Managers, Mechanical Engineers, Master HVAC Mechanics, Quality Control Managers, Maintenance Directors and Assistant Directors, Maintenance Coordinators and Assistant Coordinators.

• The personnel working on this contract shall be factory trained and certified maintenance personnel for Liebert or Stulz Computer Room Air Conditioning Units (CRAC) to include Direct Digital Control system. All mechanics shall have Chlorofluorocarbon (CFC) universal license and valid Environmental Protection Agency (EPA) certification.

REQUESTS FOR INFORMATION

Preventative and Corrective Maintenance, Pentagon

Reservation

• Provide qualified and maintain up to 35 Full-Time Equivalent (FTE’s) during the life of the contract.

• Contractor personnel performing work under this contract must be capable of passing a background check required for the issuance of a Pentagon access badge (Building Pass) and Computer Access Card (CAC). All contractor personnel must obtain and retain, a Pentagon Building Pass and CAC. And speak fluent English

This RFI is only for the purpose of identifying potential sources as part of WHS’ market research ONLY. No RFP exists; therefore, do not request a copy of the RFP. WHS is not required to use e- Buy for any resulting Request for Quote (RFQ) or RFP.

All information received in response to this RFI marked “Proprietary” will be protected and handled accordingly. Interested parties are responsible for adequately marking proprietary or sensitive information contained in their response.

Responses to the RFI will not be returned. Responders are solely responsible for all expenses associated with responding to this RFI. WHS will not pay for information received in response to this RFI. There is no commitment by the Government to issue an RFP/RFQ, make an award or awards, or to be responsible for any monies expended by industry responses to this RFI.

NAICS Code Associated with this requirement is 238220 Plumbing, Heating, and Air-Conditioning Contractors.

Contractors are requested to provide your Capability Statement not to exceed 7 total pages. Interested sources should include their business address, point of contact, cage code, Unique Entity ID, and large or small business status (for example, Hub Zone, or Small Disabled Veteran Owned). Current GSA Schedule number and expiration date. Do not submit pricing information in response to this RFI.

Please NO PHONE CALLS.

Submit RFI responses by Tuesday, June 25, 2024 at 4:00 PM ET to Ronda.D.Wilson2.civ@mail.mil or Stormy.L.Anthony.civ@mail.mil.

mailto:Ronda.D.Wilson2.civ@mail.mil mailto:Stormy.L.Anthony.civ@mail.mil