RFI - 48 FSS RAFL Ball Fields.pdf

DEPARTMENT OF THE AIR FORCE

48TH FIGHTER WING (USAFE)

REQUEST FOR INFORMATION

48TH CONTRACTING SQUADRON (USAFE)

Issue Date: 12 December 2025 Response Due Date: 29 December 205

NAICS: 561730

Subject: Request for Information (RFI) – 48 FW RAFL Ball Field Maintenance

This notice DOES NOT constitute a Request for Proposal (RFP), Request for Quotation (RFQ), Invitation for Bid (IFB), or solicitation, nor does it represent any commitment by the Government. Since this is an RFI announcement, no evaluation letters and/or results will be issued to the respondents. No reimbursement will be made for any costs associated with providing information in response to this announcement. No telephone calls will be accepted requesting a bid package or solicitation. A solicitation does not presently exist. The 48th Contracting Squadron (48 CONS) will not accept or acknowledge emails over 5MB, brochures, samples, catalogs, and any other marketing solicitation information.

The Government is performing market research primarily in order to determine if there are firms that possess the capability to execute the requirements of this RFI. Therefore, we invite offerors to provide a capability statement in response to this requirement. Prospective offerors shall be registered in System for Award Management (SAM) prior to award of any Federal Government contract. Offerors are encouraged to obtain further information on SAM registration at the following website: https://sam.gov/

Description:

The 48th Contracting Squadron at RAF Lakenheath, United Kingdom, seeks feedback/sources from companies/entities capable of providing all personnel, equipment, containers, tools, materials, vehicles, supervision, and other items and services necessary to perform the ball field maintenance described in this draft performance work statement (PWS) at U.S. Visiting Forces (USVF) locations across the United Kingdom (U.K.).

NOTE: The Performance Work Statement (PWS) provided in this RFI is a draft PWS only and is subject to change prior to the release of a formal solicitation.

Scope of Responsibilities:

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that field maintenance and upkeep is performed at RAF Lakenheath in a manner that shall promote the growth of healthy grass and present a clean, well-manicured, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance shall be based on the Contracting Officer’s Representative (COR) and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results shall be based on COR surveillance, tenant satisfaction, and customer complaints. Results of the evaluations shall be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable US federal, regional, state, and local laws of the United Kingdom, applicable federal laws of the United States and commercial standards.

The growing season at all locations listed above is considered shall be 1 April through 31 October. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees and shrubs etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor shall be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification.

All fence lines shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrently with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, lights poles/bollards and any other fixed obstacles, shall only be allowed with the COR approval. The contractor shall utilize equipment that shall not cause rutting in the ground area during mowing operations. The contractor shall maintain all standards identified in this PWS during the dry or rainy season.

Response Guidelines:

All responses to this RFI must be provided as an attachment in an e-mail message addressed to the Point of Contact (POC), below with the subject line “Response to 48 FW RAFL Ball Field Maintenance” no later than 1400 GMT on 29 December 2025.Only electronic responses will be accepted. Responses submitted by any other means will not be considered.

Requested Information:

Please indicate in your response if you can supply all requested services.

The following is requested from interested companies:

1. Please indicate if your company is willing/able to provide these services or if there are any reasons that prevent your company from providing a quote/proposal should a formal solicitation be issued. Please provide further details to assist in market research.

2. Please provide brochures/descriptive literature commonly provided to the general public.

Provide full vendor name, address, and contact information. Please note, registration in System for Award Management (SAM) will be required to be eligible for award if a solicitation is issued. If registered or was once registered in System for Award Management (SAM), please provide the Unique Entity Identification (UEI) and

CAGE/NCAGE.

3. Does your company have the infrastructure and capacity to perform the above refuse services?

4. Are there any commercial practices including accreditations, insurances, certifications, or licenses that are required for performance within industry for refuse services?

5. Please indicate if your company is able/willing to price for a BPA (Blanket Price Agreement) contract with a period of up to a maximum of five (5) years and whether you have any concerns about providing a fixed price for a duration of five (5) years.

6. Please indicate whether or not you will be available to begin services in March/April 2026. Then continue to provide the services requested through to October 2026. Every following year will require the same services window, March through October.

7. Please identify and provide cost driver information that may affect performance of services?

Please submit a response via scan/email attachment on company letterhead to the points of contact listed below.

Points of Contacts:

Alyanna Parsons, Contracting Officer Phone +44 1638 522077 Email: alyanna.parsons@us.af.mil

Mariah French, Contracting Specialist Phone +44 1638 522185 Email: mariah.french@us.af.mil