RFI 36C26226Q0537_1.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 VA San Diego Healthcare System 3350 La Jolla Village Drive San Diego CA 92161

POINT OF CONTACT*

Contracting Officer Sabrina Schofield sabrina.schofield@va.gov

PLACE OF PERFORMANCE

3350 La Jolla Village Drive

San Diego CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

See attached document: SOURCES SOUGHT SYNOPSIS.

SOURCES SOUGHT SYNOPSIS ONLY

This request for information (RFI) and sources sought is issued solely for information and planning purposes only and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI in accordance with FAR 15.201(e).

The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources, their socioeconomic status, and their size classification relative to NAICS 339112 NextGen LOGIQ* e R8 Compact Digital Ultrasound or Equal. Manufacturing size standard of 1,000 employees. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. This synopsis is neither a request for competitive proposal nor a solicitation of offers. This synopsis is to assist the VA in determining sources only and a solicitation is not currently available. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from responses to this RFI and sources sought.

The Department of Veterans Affairs Veterans Integrated Service Network (VISN) 22 is seeking potential sources capable of supplying digital ultrasound needed and to also able to install, maintain and repair item(s). This will assist our Rheumatology clinic and inpatient exams for the San Diego VA Healthcare System.

The proposed action is for a firm-fixed price, short-term contract.

The Government contemplates issuing one (1) solicitation for the equipment needed to be provided to the following facilities:

VA San Diego Healthcare System 3350 La Jolla Village Drive.

San Diego 92161 Contractor shall provide the following information along with Authorized Distributor letter (if applicable):

Vendor:

Address:

Telephone Number:

Business Size:

Socioeconomic Category (i.e. SDVOSB, 8a, VOSB, etc.):

UEI Number:

FSS/ GSA Contract Number

Effective Date / Expiration Date

Country of Origin ( COO )

Responses to this sources sought are not request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for cost incurred in the preparation and submission of information or any other cost incurred as a response to this announcement. Inquiries will only be accepted in writing via email to sabrina.schofield@va.gov telephone responses shall not be accepted. Please respond by April 14, 2026, 12PM PT

Note* The Non-Manufacturer Rule (NMR) in accordance with 13 CFR § 121.406, September 4, 2019 applies to this acquisition. Additionally, as prescribed on 25.1101(a)(1). FAR 52.225-1 Buy American Supplies and FAR 52.225-2 Buy American Certificate applies to this acquisition.

a) For small business set-asides — other than construction or service contracts — the prime contractor that’s supplying products to the government is required to cover at least 50 percent of the cost of manufacturing those products. The non-manufacturer rule is an exception to that requirement. The rule allows a small business to supply products it did not manufacture — as long as those products come from another small business.

b) A manufacturer is defined as a business that, with its own facilities, performs primary activities in transforming inorganic or organic substances, including the assembly of parts and components, into the end product being acquired. In other words, a manufacturer makes or produces products. Businesses may qualify as a non-manufacturer if it meets the following criteria:

· Does not exceed 500 employees

· Is primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied

· Will supply the end products of a small business manufacturer or processor made in the United States, or obtains a waiver of such requirement See Title 13 Part 121.406 of the Code of Federal Regulations (CFR) for detailed information about the non-manufacturer rule.

FAR 52.225-1 Buy American-Supplies (Oct 2022)

(a) Definitions. As used in this clause— Commercially available off-the-shelf (COTS) item—

(1) Means any item of supply (including construction material) that is–

(i) A commercial product (as defined in paragraph (1) of the definition of “commercial product” at Federal Acquisition Regulation (FAR) 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

Component means an article, material, or supply incorporated directly into an end product.

Cost of components means—

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product.

Critical component means a component that is mined, produced, or manufactured in the United States and deemed critical to the U.S. supply chain. The list of critical components is at FAR 25.105 .

Domestic end product means—

(1) For an end product that does not consist wholly or predominantly of iron or steel or a combination of both-

(i) An unmanufactured end product mined or produced in the United States;

(ii) An end product manufactured in the United States, if-

(A) The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Components of unknown origin are treated as foreign. Scrap generated, collected, and prepared for processing in the United States is considered domestic; or

(B) The end product is a COTS item; or

(2) For an end product that consists wholly or predominantly of iron or steel or a combination of both, an end product manufactured in the United States, if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all the components used in the end product. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the end product and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the end product contains multiple components, the cost of all the materials used in such end product is calculated in accordance with the definition of "cost of components".

End product means those articles, materials, and supplies to be acquired under the contract for public use.

Fastener means a hardware device that mechanically joins or affixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.

Foreign end product means an end product other than a domestic end product.

Foreign iron and steel means iron or steel products not produced in the United States. Produced in the United States means that all manufacturing processes of the iron or steel must take place in the United States, from the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives. The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign.

Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners.

Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements.

United States means the 50 States, the District of Columbia, and outlying areas.

(b) 41 U.S.C. chapter 83, Buy American, provides a preference for domestic end products for supplies acquired for use in the United States. In accordance with 41 U.S.C. 1907, the domestic content test of the Buy American statute is waived for an end product that is a COTS item (see 12.505(a)(1)), except that for an end product that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the end product, excluding COTS fasteners.

(c) Offerors may obtain from the Contracting Officer a list of foreign articles that the Contracting Officer will treat as domestic for this contract.

(d) The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the solicitation entitled "Buy American Certificate."

(End of clause)

FAR 52.225-2 Buy American Certificate (Oct 2022) (a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select “no”.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms “commercially available off-the-shelf (COTS) item,” “critical component,” "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies."

(yes/no)

(b)Foreign End Products:

(b)[List as necessary]

(c) Domestic end products containing a critical component:

Line Item No. ___ [List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of provision)

The following is a description of the equipment/items and salient characteristics needed for this requirement.:

Quantity 1: NextGen LOGIQ* e R8 Compact Digital Ultrasound Console or Equal with 7-year Remote Technical and Clinical Support.

Quantity 1: L8-18i-RS Linear Arry Probe or Equal; Wideband Linear Array Probe Applications vary depending on the Ultrasound System & may include Intraoperative Surgical, Small Parts & Vascular.

Quantity 1: C1-5-RS Wideband Convex or Equal Array Probe (USA POC Only.

Quantity 1: LOGIQ e or Equal Extended Battery Life Option.

Quantity 1: LOGIQ* e or Equal Docking Cart w/3 Probe Port.

Software Option: Software Option Renders a panoramic image up to 60 cm for ligaments, tendons and muscles in long axis, and a wider field of view for comparing normal to abnormal anatomy.

SEPG: 375071

EER: 210640

Salient Characteristics:

Justification: Needed for Rheumatology imaging of joints for diagnosis of disease and deformities, and monitoring of disease progression to replace existing one.

Statement of Work/Performance Work Standards

1. General Objectives and Requirements

a. Title of Project: NextGen LOGIQ* e R8 Compact Digital Ultrasound or equal

b. Purpose of the project: Purchase of replacement NextGen LOGIQ* e R8 Compact Digital Ultrasound for Rheumatology clinic and inpatient exams. The current ultrasound is at end of life.

2. Tasks and Associated Deliverables:

a. Description of tasks and associated deliverables

i. For NextGen LOGIQ* e R8 Compact Digital Ultrasound or equal, the vendor shall provide user manuals that describe proper use, care and cleaning for users of the equipment. In addition, the vendor will provide service manuals that include theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA Biomedical Engineering Department.

ii. The NextGen LOGIQ* e R8 Compact Digital Ultrasound or equal must be a current generation ultrasound which is supported by the manufacturer and not obsolete. The equipment must not be used or refurbished. As applicable, the laser must have the latest manufacturer’s software/hardware updates installed and if applicable, any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

b. The following Address is applicable

i. Delivery location: VA MEDICAL CENTER-SAN DIEGO

3350 LA JOLLA VILLAGE DR. SAN DIEGO, CA 92161

(Warehouse)

ii. Installation – Jennifer Moreno VA Medical Center, 3350 La Jolla Village Drive San Diego, CA 92161

c. Post-award The vendor will coordinate delivery identified in this document with the VAMCSD prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

d. There are no dumpsters available for vendor use. The removal of waste is the responsibility of the Vendor.

e. Assembly and installation are also required.

f. On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:00 AM to 4:00 PM Pacific Daylight Time, Monday through Friday, and excluding Federal Holidays.

g. The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

h. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

i. The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub- contractors) installation.

j. During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VAMCSD. On-site representative can be the installer. All instructions provided from VAMCSD POCs above to the representative will be binding as if given to the vendor’s main contact. The VAMCDS may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

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Sources Sought Notice