RFI 36C26126Q0543.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* RFI Sources Sought Notice - Grease Interceptor Pumping Services for VA Reno Health Care System

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652-2613

SOLICITATION NUMBER* 36C26126Q0543

RESPONSE DATE/TIME/ZONE 04-14-2026 10:00 AM HST HONOLULU, HAWAII, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* S222

NAICS CODE* 562998

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21

POINT OF CONTACT*

Contract Specialist Shanel Pagaragan Shaneldylana.Pagaragan@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Reno Health Care System 975 Kirman Avenue Reno NV

POSTAL CODE 89502

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

REQUEST FOR INFORMATION (RFI) SOURCES SOUGHT NOTICE – GREASE

INTERCEPTOR PUMPING SERVICES FOR VA RENO HEALTHCARE SYSTEM.

The purpose of this sources sought is to obtain information in support of Market Research. The Government is conducting Market Research to determine the availability of qualified vendors capable of providing Grease Interceptor Pumping Services in support of VA Reno.

Interested vendors are asked to review the sample performance work statement (PWS) and provide any feedback, questions, or clarifications, including any areas where the PWS may need further clarification.

Please provide the following information in your response:

1. Company Name, Point of Contact, Email address

2. An Informal Quote

4. Capabilities Statement

5. Business Size

6. UEI Number

7. Any existing IDIQ contracts in which these items can be ordered from (e.g. GSA, NASA SEWP, DLA eCAT, VA SAC, or VA NAC)

If information in 1-7 are not provided, vendor is considered nonresponsive.

NOTICE: This notice is not an official request for quotes. Information obtained from this notice may be used to assist the Agency in determining the strategy for obtaining these items/services. Please note an official request for quote may or may not be released in connection of this notice. All responses shall be submitted to Shaneldylana.Pagaragan@va.gov prior to the closing date of this notice.

SAMPLE PERORMANCE WORK STATEMENT – SEE BELOW

Place of Performance:

VA Reno Health Care System 975 Kirman Avenue Reno, NV 89502

Performance Work Statement Grease Interceptor Pumping Services

1. General: This is a service contract to provide grease interceptor pumping at VA Sierra Nevada Health Care System (VASNHCS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, other miscellaneous items, and non-personal services necessary to provide grease interceptor pumping at VA Sierra Nevada Health Care System (VASNHCS) as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: VASNHCS requires a contractor to provide grease interceptor pumping for 2 grease interceptors.

1.3 Objectives: Provide scheduled grease interceptor pumping to prevent blockages, maintain efficiency of system, and comply with local ordinances.

1.4 Scope:

1. Place of work and period of performance:

a. VASNHCS, 975 Kirman Ave, Reno, NV 89502

i. Within 90 days upon award of contract.

1. Contractor shall provide a schedule that will include bi-annual pumping of the 5000-gallon grease interceptor in the months of March and September and quarterly pumping of the 1500-gallon grease interceptor in the months of March, June, September, and December.

b. Work hours and days, not including Federal Holidays.

i. Monday through Friday, 0730-1600

ii. Service to be performed from 0500 am - 0730 am to minimize patient care impact during normal work hours.

c. This is a base, plus 4 option year contract

i. Base: 07/01/2026 – 6/30/2027

ii. Option Year 1: 07/01/2027 -- 6/30/2028

iii. Option Year 2: 07/01/2028 – 6/30/2029

iv. Option Year 3: 07/01/2029 – 6/30/2030

v. Option Year 4: 07/01/2030 – 6/30/2031

2. Equipment:

a. As noted in Section 1.1, contractor shall provide their own equipment to perform grease interceptor pumping at VASNHCS.

3. General:

a. Contractor shall provide grease interceptor pumping onsite at VASNHCS.

b. Pumping will be conducted bi-annually for the 5000-gallon grease interceptor in the months of March and September. Pumping will be conducted quarterly for the 1500-gallon grease interceptor in the months of March, June, September, and December. Time and date will need to be coordinated 2 weeks in advance with the COR to ensure the area is accessible.

i. All work shall be in compliance with industry standards, local, state, and federal laws.

c. Contractor shall provide their own equipment, as noted in Section 1.1 and 1.4.2.

d. Contractor shall provide records of completed service as requested by the government.

e. Contractor is responsible for disposal of all waste generated from this service.

Disposal of waste must comply with local, state, and federal laws.

4. Qualifications:

a. Contractor is responsible for ensuring their personnel are qualified to perform the service as outlined in this PWS.

5. VASNHCS Policy:

a. The contractor shall ensure their personnel comply with all VASNHCS policies to include, but is not limited to:

i. Parking in the appropriate/authorized spaces, with special consideration to ensure they are not parking in veteran/patient spaces. (Parking is only available on the 2nd deck of the two-story parking garage off Belli Drive, the four-story parking garage south of the two-story parking garage, available parking lots off Taylor and Locust, or on the streets surrounding the hospital.).

ii. No tobacco, vaping, or smoking. (Not authorized on any part of hospital property).

iii. VASNHCS may demand the contractor remove any person(s) who pose a threat to the health, safety, or security of the hospital, employees, or patients.

NOTICE: This notice is not an official request for quotes. Information obtained from this notice may be used to assist the Agency in determining the strategy for obtaining these items/services. Please note an official request for quote may or may not be released in connection of this notice. All responses shall be submitted to Shaneldylana.Pagaragan@va.gov prior to the closing date of this notice.