RFI 36C25626Q0951 TOOLCAT UTILITY VEHICLE.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* TOOLCAT UW56 UTILITY WORK VEHICLE

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

77030 36C25626Q0951

06-26-2026 16:00 CENTRAL TIME, CHICAGO, USA

5 DAYS AFTER THE RESPONSE DATE

N

336999 Department of Veterans Affairs Michael E. DeBakey VA Medical Center

2002 Holcomb Blvd Houston, Texas

Contract Specialist Tabitha Crosby Tabitha.Crosby@va.gov

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VA Medical Center

2002 Holcomb Blvd Houston, Texas

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Tabitha.Crosby@va.gov EMAIL DESCRIPTION 36C25626Q0951 - RFI Toolcat UW56 Utility Work

Vehicle

DESCRIPTION

This is a source sought notice/request for information only. The responses to this posting will be used to establish the procurement strategy, for example, set-aside, sole source, unrestricted for a solicitation that VA intends to post in the near future. Please review the attached document(s) for more details on this requirement.

See attached document(s):

-36C25626Q0951 - Request for Information (RFI) -Statement of Works (SOW)

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A

REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the government to enter into a contract, nor does it restrict the government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the government. Information submitted in response to this notice is voluntary; the government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the government. The government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or General Services Administration (GSA). It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.

1. Title: TOOLCAT UW56 UTILITY WORK VEHICLE

2. Purpose: The purpose of this RFI is to identify potential sources that will aid in defining the procurement strategy for example, set-aside, sole source, or unrestricted for a solicitation the VA intends on issuing shortly as follows:

The Veterans Health Care System of the Ozarks VA Medical Center (MEDVAMC) located in Fayetteville, AR has a requirement for two (2 Toolcat UW56 Utility Work Vehicle). The Utility Work Vehicle will allow staff to complete a wide variety of tasks without relying on multiple or heavy machines, enabling more personnel to accomplish daily mission requirements.

Item # Description/Part Number* Products QTY

1. UW56

2 EA

2. 7117662 2 ITEM ID NO. 32364 CHIPPER,8B

1 EA

3. M7047 SNOW BLOWER 1 EA

4. MOTOR PACKAGE 130CC 2 EA

5. TRAINING 1 EA

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 336999 – All Other Transportation Equipment Manufacturing and a standard size of 1000 employees. Product Supply Code (PSC) 4910– Motor Vehicle Maintenance and Repair Shop Specialized Equipment.

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

a. Are the requested items manufactured by a small or large business?

The anticipated Small Business Administration (SBA) size standard for the North American Industry

Classification System (NAICS) code is 336999 – – All Other Transportation Equipment Manufacturing and a standard size of 1000 employees. Product Supply Code (PSC). 4910– Motor Vehicle Maintenance and Repair Shop Specialized Equipment.

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

a. Are the requested items manufactured by a small or large business?

Vendor must attach documentation of this information to be viewed by the government to be considered as part of Market Research and responsiveness to this Sources Sought notice:

b. Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)?

Vendor must attach documentation of this to be viewed by the government to be considered as part of Market Research and responsiveness to this Sources Sought notice:

c. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in completion of this requirement? The VA does not accept grey market items; therefore, the Vendor must attach an authorized distribution letter as an approved and authorized vendor on OEM letterhead by the manufacturer as evidence of proof to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

d. Name of potential Contractor that possesses the capability to fulfill this requirement.

Contractors shall also provide the following:

Point(s) of contact name: ______________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: _______________________________________

UEI #: ______________________________

CAGE Code: _______________________________

e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite 336999 NAICS code?

• Please provide proof of qualifications.

f. Is your company available under any Government Wide Agency Contract (GWAC), GSA Schedule, Federal Supply Schedule (FSS), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)?

g. Vendors specify where the products are manufactured.

If so, please identify the contract number for the government to review as part of this Market Research.

4. Opportunity/Market Pricing: MEDVAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the

Sources Sought Notice forthcoming solicitation. Contractor shall provide answers to all questions requested and shall possess the ability to provide all requirements and objectives per the DRAFT STATEMENT OF

OBJECTIVES.

5. RFI responses are due by 04:00pm Central Standard Time on June 26, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to tabitha.crosby@va.gov

The subject line shall read: RFI 36C25626Q0951 – Toolcat UW56 Utility Work Vehicle

NO SOLICITATION EXISTS AT THIS TIME.

There is no page limitation on subparagraphs 3(a) - 3(g). Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

6. Contact Information:

Tabitha Crosby tabitha.crosby@va.gov

See attached document: Sow Toolcat UW56 Utility Work Vehicle.

mailto:tabitha.crosby@va.gov mailto:tabitha.crosby@va.gov

Statement of Work (SOW): Toolcat UW56 Utility Work Vehicle

1. Background

1.1 The Grounds Department currently has no vehicle that provides the multifunctional capability offered by the Toolcat UW56. The Utility Work Vehicle will allow staff to complete a wide variety of tasks without relying on multiple or heavy machines, enabling more personnel to accomplish daily mission requirements.

1.2 The Toolcat UW56 accepts multiple attachments and can support various operations including brush removal, debris sweeping, material handling with a front bucket, and snow removal.

2. Scope

2.1 The supplier shall provide a Toolcat UW56 or equivalent vehicle that meets all stated specifications and includes a 12 month service plan.

3. Salient Characteristics – Toolcat UW56

• Adjustable vinyl seats

• All-wheel steer

• Automatically activated glow plugs

• Auxiliary hydraulics

• Variable flow with dual-direction detent

• Bob-Tach system

• Boom float

• Cargo box support

• Cruise control

• Speed management

• Enclosed cab with HVAC

• Lower engine guard

• Limited-slip transaxle

• Engine and hydraulic monitor with automatic shutdown

• Front LED work lights

• Full-time four-wheel drive

• Horsepower management

• ROPS (SAE-J1040 & ISO 3471 compliant)

• FOPS (SAE-J1043 & ISO 3449 compliant)

• Hydraulic dump box

• Lift arm support

• Seat belts and shoulder harnesses

• Spark arrestor muffler

• Automatic parking brake

• Power steering with tilt wheel

• Two-speed transmission

• Four-wheel independent suspension

• Radiator screen

• Rear receiver hitch

• 12-month unlimited-hour warranty plus an additional 12-month or 2,000-hour warranty.

4. Delivery Schedule

4.1 The required equipment is needed immediately and shall be delivered to the Veterans Health Care System of the Ozarks (VHSO) as soon as possible.

4.2 All deliveries shall be made to the following address and reference the VA purchase order number on the "Attn:" line: Veterans Health Care System of the Ozarks, Attn:

Purchase Order #, Warehouse – Building 8, 1100 N. College Avenue, Fayetteville, AR 72703.

5. Supplier Requirements

5.1 The supplier shall not perform any service or provide any item outside the scope of this SOW without prior written authorization from the Contracting Officer.

5.2 Contractors visiting onsite for any reason other than delivery must check in with VA Police Dispatch (Building 1, first floor) to obtain a contractor badge, wear it visibly at all times, and return it before departing.

6. Training

6.1. Provide 1–2-hour operator orientation on safety, controls, HVAC, with operation, and maintenance intervals. Must provide factory training for the maintenance, repair, and operation of at least one VA Employee. Contractors must provide proper training dates and location of training upon proposal