Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* SSN 21-27 April 2026 667-26-2-133-0288 Ceiling Lifts

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q0689

RESPONSE DATE/TIME/ZONE 04-27-2026 10:00AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Rhonda Gibson rhonda.gibson2@va.gov 7132152900

PLACE OF PERFORMANCE

ADDRESS Overton Brooks VA Medical Center 510 East Stoner Ave

Shreveport LA

POSTAL CODE 71101

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION VA Home Page AGENCY CONTACT’S EMAIL ADDRESS rhonda.gibson2@va.gov EMAIL DESCRIPTION Contract Specialist

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A

REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI

1. Title: Ceiling Lift

2. Purpose: The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy (e.g., set-aside, sole source, unrestricted) for a solicitation the VA intends on issuing shortly for the following:

Item /Description of Supplies/Equipment Qty GH3+ 605lb hoist with integrated scale, Wifi, CLM and Service. Includes material for a 3m x 3m ceiling mounted sys

1-EA

for a 4m x 3m wall mounted sys

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code 339113 is 800 (employees or dollars).

3. Responses Requested: The following questions must be answered in response to this RFI.

Answers that are not provided shall be considered non-responsive to the RFI:

a. Where are the requested items/equipment manufactured?

For example: City/State, Country

b. Are the requested items/equipment manufactured by a small or large business? Yes or No

c. Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)? Yes or No

d. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in performance of this requirement?

The VA does not accept grey market items and therefore the Vendor must attach evidence of this access (Authorized Distributor letter) to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

e. Name of potential Contractor that possess the capability to fulfill this requirement. Contractors shall also provide the following:

Point(s) of contact name: _______________________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: ________________________________________________ Unique Entity ID (UEI) #: ________________________________________________

f. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite 339113 NAICS code?

• Please provide proof of qualifications.

g. Is your company available under any Government Wide Agency Contract (GWAC), General Services Administration (GSA) Schedule, Indefinite Delivery Indefinite Quantity (IDIQ), (FSS) Federal Supply Service and/or Blanket Purchase Agreement (BPA)?

If so, please identify the contract number for the Government to review as part of this Market Research.

4. Opportunity/Market Pricing: Overton Brooks (OBVAMC) is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the Overton Brooks VAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation.

5. RFI responses are due by 10:00am (CST), Tuesday April 27, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to rhonda.gibson2@va.gov

The subject line shall read: Overton Brooks (OBVAMC) – micro-plate reader research equipment. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 3(a) - 3(f).

Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI.

Information provided will be used solely by Overton Brooks (OBVAMC) as “Market Research” and will not be released outside of the Overton Brooks (OBVAMC) Purchasing and Contract Team.

6. Contact Information:

Rhonda Gibson Rhonda.gibson2@va.gov

Your response to this notice is greatly appreciated!

STATEMENT OF WORK

1. Contract Title: GH3/GH3+ Lifting - Installation and Site Prep of Overhead (Ceiling) Patient Lifts

2. OBJECTIVE: The overall purpose is to design and install four fixed, ceiling-mounted patient lift systems in designated patient care rooms at the Overton Brooks VA Medical Center in order to improve patient safety, reduce the risk of patient handling injuries, and enhance staff safety by eliminating manual lifting.

3. Scope of Work:

The Contractor shall provide all labor, tools, equipment, materials, and supervision necessary to design and install fixed, ceiling-mounted patient lift systems in four designated patient care rooms (4E Dialysis, 7E GI Bay 5, 7N 5, and 10E3) at the Overton Brooks VA Medical Center. This requirement is intended to enhance patient safety and reduce the risk of injury to both patients and healthcare personnel during patient handling and movement.

The Contractor shall install four overhead ceiling lift systems that support safe transfers, including bed-to-chair, stretcher-to-bed, and bathroom transfers. These systems will mitigate the high risk of musculoskeletal injuries associated with manual lifting, pulling, and repositioning, and will provide a safer alternative for recovering patients who require assistance after falls. This installation is a one-time requirement until equipment replacement is necessary.

The Contractor shall ensure all personnel assigned to this project are fully trained, qualified, and licensed (as applicable) to install patient lift systems. Each lift system shall have a minimum lifting capacity of 550 lbs. Rail systems shall be designed, constructed, and installed in an X-Y (room-covering) configuration to maximize the usable space

Name: Shemake Beene

Section: Logistics Service (90)

Address: Overton Brooks VA Medical Center, 510 East Stoner Ave, Shreveport, LA 71101

Phone Number: (318) 221-8411 Ext 14900

Fax Number:

E-Mail Address: Shemake.beene@VA.GOV within each patient room. System operation must be smooth, avoiding abrupt or jerky movements, and must provide sufficient lifting height to complete safe patient transfers.

Track systems shall be self-supporting from either the ceiling or a post-mounted structure, depending on existing site conditions. Existing hangers, Unistrut, structural supports, or utility systems shall not be used for support or bracing of the lift systems. All new supports shall be anchored directly to building structural components.

The Contractor shall comply with all applicable local, state, and federal environmental, occupational safety, life safety, and fire protection regulations. Under no circumstances shall the Contractor create conditions that pose hazards to patients, staff, or visitors of the Overton Brooks VA Medical Center.

Qualifications: Contractor shall provide personnel who have the knowledge, qualifications, and experience to perform the functions outlined in the Performance Requirements. All personnel shall have at a minimum, an understanding of operations, maintenance procedures, and regulatory requirements associated with patient ceiling lifts

Technical Requirements:

1. All ceiling‑mounted patient lift systems shall be OSHPD‑certified. Installation details shall be stamped by a certified structural engineer and shall comply with all current applicable code requirements. For any site‑specific conditions not addressed in standard approved details, the Contractor shall provide additional engineered drawings stamped by a certified structural engineer.

2. The Contractor shall provide a detailed installation plan for each room, including the location of lift rails, the supporting structure above the ceiling, and the proposed method of attachment.

3. Door frames shall not be cut, altered, or modified. If the Contractor proposes modifying an existing door frame, the Contractor shall submit supporting documentation and detailed procedures certified by a licensed structural engineer. No such modification shall be performed without prior written acceptance by the VA.

4. All ceiling lift systems shall undergo weight testing prior to Government acceptance.

Testing shall be performed at 150 percent of the rated capacity and shall be applied to all points of access where the lift may be used. Prior to testing, the Contractor shall submit current industry‑standard testing criteria to the VA for review. The VA COTR shall witness all testing. Following each test, the Contractor shall provide a written test report, including deflection measurements at all points of maximum loading. All deflection results must meet applicable code limits.

5. The Contractor shall provide final equipment certification in writing prior to acceptance by the VA.

6. If the lift installation affects the operation of a room’s privacy curtains, the Contractor shall provide a mitigation plan addressing the required corrections. This plan must be submitted to and approved by the VA prior to commencement of work. All costs associated with correcting privacy curtain interference shall be borne solely by the Contractor.

7.The Contractor shall implement dust‑containment measures throughout the installation process. All rooms and adjacent areas shall be returned to their original condition upon completion of work. Any damage caused by installation activities shall be repaired by the Contractor at no additional cost to the Government. The Contractor shall place tacky mats at all entry points to the work area and ensure all surfaces are vacuumed and/or wet‑wiped after installation to remove dust and debris.

Contractor shall provide the following:

1) Disclosure of all Tort claims against vendor either pending or resolved regarding proposed system.

2) Education/Training Plan by vendor on use of all equipment, after installation completion, with specific timelines -- all shifts, all areas and possibly refresher courses. Include training plan for Bio-Medical staff.

3) Standardization of location of charging units in identified rooms.

4) Identify Privacy Curtain issues and include plan to remedy in quote.

5) Written plan for installation of track lift system and curtain poles as applicable including mechanical anchor designs.

6) Written plan for modifying existing structural, mechanical, electrical, and other infrastructure systems.

7) Schematic Plans for routing and locations of new equipment, and infrastructure modifications

8) Provide drawings to show how rail system will be anchored to the structural concrete.

9) Provide a specific timeline for installation.

10) Provide an installation Infection Control Plan.

11) Provide an Installation Plan including phasing and indicating time per unit with minimum interference with patient care. Example: installed on days when patient population is down, possibly weekend or Monday and Friday. The least amount of disruption to patient’s comfort and care is expected.

12) Specify vendor provided maintenance extended beyond normal warranty period.

13) Contractor shall supply a minimum of three-year parts and labor warranty for all installed patient lift.

14) Specify all previous work done by vendor in VISN 16. Is it complete, including all training?

15) Provide Plan of Equipment Certification after installation.

16) Provide Plan reflecting availability of vendor for follow- up, to include but not limited to:

repairs, adjustment; and address after hours and weekend response during warranty period.

Ceiling Lift Performance Requirements

1) Equipment installed shall be subject to the following Specs:

Ceiling-lift motor must be able to communicate with Guldmann Dashboard (CLM

Online) through Wi-Fi enabled software that automatically tracks lift frequency, usage, patient weight, and service needs for facility-wide monitoring.

Ceiling-lift motor must contain integrated weight scale with automatic logging that logs patient weight data directly into the Guldmann Care Lift Management (CLM) system.

Ceiling-lift motor must provide automatic service & maintenance alerts that tracks service needs in real-time and alerts staff when inspections or maintenance are due.

Must be able to activate the emergency stop with a maximum load that results in no vertical lift motion greater than 50 mm during load testing.

Ceiling lifts must include dynamic weight relief that supports early mobilization and training initiatives. The ceiling lift must allow up to 100 kg weight relief in steps of 1 kg and allow for typical rehab exercises such as stairs and steps, gait training, balance, sit-to stand, squats and lunges, active range of motion all with dynamic weight relief and fall prevention.

Available as UL listed full-system installations (UL 60601-1) Up to 26’ span for un-spliced rail 23’4” traverse rail span capability at 605 lbs.

Supplier system engineered lateral bracing brackets (Not after market) Optional InfraRed remote control of lift available Optional InfraRed remote control of lateral movement for motor and traverse rail Rust/stain-resistant, single-bar-design hangar bar with integrated bearing-swivel and closed-cell handgrip; available in multiple sizes 100% motor testing before shipment In-field-serviceable software-based controller boards Anodized aluminum rail finish to prevent flaking, chipping, fading, or peeling Over-speed safety governor on motor Soft start/stop control Visual low battery indicator Battery charger is splash proof and double insulated Sound level of lifting motor to be less than or equal to 52dB(A) Emergency switch to offer disengagement then emergency lower at controlled

All installations are completed by Factory Certified, US installers.

Available UL certification of entire installation; as opposed to UL listing on the transformer only

Provision of system approval on room covering according to ISO EN 60601-1 Medical Equipment

Provision of system approval on room covering according to ISO EN 10535 Safe Patient Handling Equipment

Installation hardware meets IBC 2006 (International Building Code) standards

2) Ceiling lifts shall meet all underwriters Laboratory requirements, life safety codes, national electric codes, Fire Safety codes, and all other applicable federal, state and local codes.

Appropriate documentation should be provided. Ceiling lift installations shall comply with NFPA 13 for fire sprinklers and with NFPA 99 and NFPA 70 for proper grounding and bonding and access to electrical and safety systems.

3) Ceiling lifts shall comply with ISO 100535 (Hoists for transfer of disabled persons – Requirements and test methods).

4) The lifts shall be mounted to provide lifting capability for maximum area possible within each room.

5) Lifts must be capable of picking up patients from the floor.

6) Contactor must be capable of installing lifts without relocating or interfering with operations of existing sprinkler heads, lights, HVAC grills, Televisions, permanent furniture, or other permanent structure. Contractor must describe any such fixtures that must be moved during preconstruction meetings.

7) Contractor shall not breach any firewalls during installation of these lifts. Any fire barrier that must be penetrated must be discussed with VA Safety/ Engineering personnel and must immediately have fire barrier repaired.

8) The contractor shall install all wiring or outlets necessary for complete function of ceiling lifts. Electrical outlets shall be in compliance with National Electrical Code and all Joint Commission requirements. Electricians shall use appropriate lock out/ tag out procedures and safety equipment and coordinate with onsite electrical staff or ensure the correct circuits are used.

9) Each room’s lift system shall be weight tested and photographed for compliance. Weight test shall be provided to VA engineering representative.

10) Ceilings must not be slotted exposing space above ceiling to the room below.

11) Ceiling lift motors shall be capable of lifting at least 550 pounds.

12) Each room where lifts are installed shall be returned to original condition.

Contractor shall provide:

1) Patient Care Staff Training

Initial training to be completed within first two weeks following complete installation

The Contractor shall provide training for 80% of direct care givers on multiple shifts.

In addition to the initial training, contractor shall provide follow-up training at one month and one year after overall installation is complete.

2) Technical, Maintenance and Service Staff Training

The Contractor shall provide technical training for maintenance and service personnel at three separate times to be determined by the Engineering/Biomedical teams.

Contractor shall provide any special service tools and/or test equipment required for regular, routine preventative maintenance and service of the patient lift system.

3) The Contractor shall provide electronic copies of the user manuals and repair manuals.

4) Post-installation inspection must be overseen by Safety or Engineering personnel.

Documentation supplied to the facility of the inspection must include the following. Any changes in inspection requirements during the periods of installation will be communicated to the contractor immediately.

Compliance with manufacture’s clearance requirements.

Model and serial numbers of lifts installed.

Confirm receipt of operator and maintenance manuals.

Verification of proper connections of structural system to the buildings structure.

Verification of proper structural component sizing and physical installation to make sure that proper structural system and size is in place and properly installed to support the lift.

Verification of proper interface of lift unit at ceiling (hard deck or soft tile) and proper installation of all protective features around the support rods and rails/tracks.

Inspection of lift motor casing for racks and alignment.

Full extension and inspection of lift strap for loose or frays.

Inspection of spreader bar and clips for cracks and for loose or missing rings or cotter pins.

Verification that all rail end stops are in place and tightened.

Inspection and activation of hand control for full operation (e.g. up, down, left, right) and continuous charging operation.

Inspection and activation of emergency up/down motor case control buttons.

Confirm any and all motor case indicator lights are functioning (red service warning light, charging state light)

Confirm track is clean and clear of all debris (suggest wiping entire length of track channel with a soft cloth).

Verification of any “soft start” or “soft Stop: features and that lifting speed does not exceed 2.5 inches per second with “zero” load.

Verification of any “soft start” or “soft stop” features and that lifting speed does not exceed 1.5 inches per second under maximum rated lift capacity.

Following installation, contractor will provide equipment certification to include:

Load tests administered with actual weights in presence of VA

Engineering staff Final inspection to include structural review, fire safety review and electrical review.

Verification of function of emergency stop at maximum rated lift capacity and emergency lowering feature at maximum lifting capacity.

Contractor conduct requirements:

1) All employees and subcontractors must wear a visible name and company identification when onsite. When more than one person is onsite performing work under this contract, one must be designated as a supervisor and must be fully responsible for work to be performed.

2) The contractor shall provide all supplies, materials, equipment, qualified personnel, supervision, management, and transportation to perform all tasks as identified herein. All work is to be performed in accordance with the guidelines established by the Federal, State, and local ordinances and The Joint Commission. The contractors’ procedures and quality control procedures shall conform to these guidelines.

3) Contractor personnel must conduct their work so as not to interfere with the normal functioning of the facility and will stop work if asked by Overton Brooks VA Medical Center personnel. Hours of work may need to be limited to daytime on units where patients sleep and nighttime in areas where patients would be exposed by daytime work.

4) The contractor shall take all precautions necessary to protect the lives and health of occupants of the building.

5) The contractor must follow procedures required by the Overton Brooks VA Medical Center infection control personnel and the construction safety committee to include any required dust control.

6) The contractor must state what efforts will be made to minimize noise during installation of equipment.

7) The contractor shall immediately correct any fire and safety deficiencies caused by his personnel. If the contractor fails or refuses to correct deficiencies promptly, the

Contracting Officer may issue an order stopping all or any part of the work and may hold the contractor in default of the contract.

8) The contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The contractor shall keep abreast of any changes in these regulations and codes applicable to the contract.

9) All contractor personnel must have OSHA 10- hour construction safety training cards

Item No.

Description of Equipment or Supplies (Base plus four years)

Qty Unit

0001 GH3+ 605lb hoist with integrated scale, Wifi, CLM and Service.

Includes material for a 3m x 3m ceiling mounted system

2 EA

0002 GH3+ 605lb hoist with integrated scale, Wifi, CLM and Service.

Includes material for a 3m x 3m ceiling mounted system

1 EA

0003 GH3+ 605lb hoist with integrated scale, Wifi, CLM and Service.

Includes material for a 4m x 3m wall mounted system

0004 Installation 4 EA

Security Requirements:

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government facility, shall abide by all security regulations of the facility. Contractor/installers have to sign in with the VA Police Department prior to starting to work.

Place of Performance.

1. This is a one-time purchase. Delivery should be completed within 90 days from the date of award, including set-up and installation. Staff training must be completed within 15 days following installation and acceptance.

2. Working hours are between 8:00a.m. – 4:30p.m., Monday through Friday. All federal holidays excluded.

3. Location of Ceiling Lift Installations: Overton Brooks VA medical Center, 510 East Stoner Ave, Shreveport, LA 71101.

Rooms- 10E3, 7N5, 7E Bay 5, 4E

The VA follows all Federal holidays that are set by law (USC Title 5 Section 6103).

The Government hereby provides notice, and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

Federal Holidays New Year’s Day January 1st Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day Last Thursday in November Christmas Day December 25th

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order.

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by Federal Statute.

Place of Performance Overton Brooks VA Medical Center (OBVAMC) 510 E. Stoner Ave, Shreveport, LA 71101 POC: Shemake Beene Email: shemake.beene@VA.GOV Phone: (318) 221-8411 x15779

INVOICE AND PAYMENT

Contractor shall invoice the Overton Brooks VA Medical Center in arrears only after acceptance of all Deliverables identified in this Statement of Work. Invoice shall be properly prepared and sent to the:

VA Financial Service Center P.O. Box 149971 Austin, Texas 78714-8971

The invoice shall be properly prepared in accordance with FAR 52.212-4, contain sufficient details, and at a minimum, include the following details:

1) IFCAP Obligation Number

2) Contract Number

3) Description of the supply/service rendered

4) Billing period/date when the supply/services were rendered and

5) Invoice number and date

Payments will be made in accordance with the Prompt Payment Act out of the Government annual appropriated funds obligated in an order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted.

END OF STATEMENT