RFI-36C25625Q0471 Sources Sought-Description-mobile Data Terminals.pdf
PDF 130 KB Posted
- Attached to
- 7B21-- Mobile Data Terminals 36C256-25-AP-1701
- Solicitation number
- 36C25625Q0471
About this file
This is a Sources Sought Notice/Request for Information (RFI) from the Department of Veterans Affairs (VA) Michael E. DeBakey VA Medical Center in Houston for four Mobile Data Terminals to be installed in police vehicles. The requirement includes Panasonic TOUGHBOOK FZ-55J2608BM laptops with Windows 11 Pro, Intel Core i5 processors, 16GB RAM, 512GB SSD, and various connectivity features; Ultimate Care Protection for 3 years; Havis docking stations with port replication and power supply; and vehicle-specific mounting packages for 2020-2023 Ford Interceptor Utility vehicles.
The VA is seeking responses from potential suppliers, with particular interest in small business manufacturers, by February 12, 2025 at 1300 CST. Respondents must indicate their business size status, provide any existing GSA/VA Federal Supply Schedule contract details, and submit estimated pricing. Distributors must prove authorized status, and grey market items are not accepted. The VA will use responses to determine the procurement strategy (set-aside, sole source, or unrestricted). If no responses are received from authorized distributors or equivalent manufacturers, the procurement will be sole-sourced to the specified manufacturer. The NAICS code is 334118 and PSC is 6515.
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Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* Mobile Data Terminal 36C256-25-AP-1701
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 77056-5643
36C25625Q0471
03-05-2025 13:00 CENTRAL TIME, CHICAGO, USA
5 DAYS AFTER THE RESPONSE DATE
N
334118 Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Galleria Financial Center Houston TX 77056-5643
Contract Specialist Lekeicia Anderson-Spight Lekeicia.anderson@va.gov 713-350-2943
SOLICITATION NUMBER*
RESPONSE DATE/TIME/ZONE
ARCHIVE
RECOVERY ACT FUNDS
SET-ASIDE
PRODUCT SERVICE CODE*
NAICS CODE*
CONTRACTING OFFICE ADDRESS
POINT OF CONTACT*
PLACE OF PERFORMANCE
ADDRESS
Department of Veterans Affairs Michael E. DeBakey VA Medical Center 2002 Holcombe Blvd Houston TX
POSTAL CODE 77030
COUNTRY USA
ADDITIONAL INFORMATION
AGENCY’S URL http://www.va.gov
Lekeicia.Anderson@va.gov 36C25625Q0471-RFI Response Mobile Data Terminal
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
mailto:Lekeicia.anderson@va.gov http://www.va.gov/ mailto:Lekeicia.Anderson@va.gov
DESCRIPTION
Network Contracting Office 16 - HOUSTON
In Support of the Michael E. DeBakey VA Medical Center (MEDVAMC)
BACKGROUND:
REQUEST FOR INFORMATION
36C25625Q0471
1. Background: The Michael E. DeBakey VA Medical Center (MEDVAMC) is requesting the purchase of four (4) Mobile Data Terminals in the police vehicles.
These computerized device enables officers to access criminal databases, receive dispatch information, and communicate with other officers and dispatchers. This device enhances officer safety, efficiency, and situational awareness.
2. Project Scope: The following components are needed for the areas specified above.
Item # Description/Part Number* Qty
FZ-55J2608BM Win11 Pro, Intel Core i5-1345U vPro (up to 4.7GHz), AMT, 14.0" FHD 1000 nit Gloved Multi Touch, 16GB, Intel
UHD, 512GB OPAL SSD, Intel Wi-Fi 6E, Bluetooth, 4G
EM7511, Dual Pass (Ch1:WWAN-GPS/Ch2:WWAN), Mic and Infrared 2MP Webcam, Standard Battery, TPM 2.0, Emissive Backlit Keyboard, Flat
CF-SVCLTUCNF3TR Ultimate Care Protection - Laptop (Years 1,2 and 3)
Models supported: FZ-40 and FZ-55
DS-PAN-435 Havis: Docking Station For Panasonic TOUGHBOOK
55 Laptop With Standard Port Replication and LIND
Power Supply - TOUGHBOOK certified dock supports the Panasonic TOUGHBOOK 55 laptop in public safety, utilities, and other demanding environments - Panasonic certified electronics with standard port replication to connect multiple mission-critical peripherals
PKG-PSM-1006 Havis: Standard Pedestal Mount Package for 2020-2023
Ford Interceptor Utility and Ford Retail Explorer - Standard packages includes a Heavy-duty vehicle-specific base plate, a telescoping pole, a top offset plate, and a tiltswivel motion device - Bundling all of the necessary parts in one sku simplifies the ordering process
3. Warranty and Support: The warranty and support must cover all components for a minimum period of 12 months.
REQUESTED RESPONSES:
The intent of this Request for Information is to establish sources to define the procurement strategy (e.g. set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon.
Interested contractors are requested to respond in accordance with the following:
1. Please respond to this RFI if you can provide the name products listed in section above.
In the response, please cite your business size status.
a. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.
b. DISTRIBUTORS: You must provide proof that you are an authorized distributor.
VA does not accept grey market items.
2. Please respond to this RFI if you can provide supplies that may be determined
EQUIVALENT to the products listed in the table in the background section above.
Please provide details on the proposed EQUIVALENT products such as Manufacturer
Name, Part Number, and Description.
a. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.
b. DISTRIBUTORS: You must provide proof that you are an authorized distributor.
VA does not accept grey market items.
3. Please note that VA is particularly interested in determining the availability of Small
Business Manufacturers. If your company is a small business manufacturer of potentially equivalent items, please respond to this RFI.
4. Vendors are requested to submit estimated market research pricing with their responses.
The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).
5. Please note that if no responses to this notice are received, from either authorized distributors of the cited brand name nor from manufacturers marketing a potentially equivalent brand, then this action will be sole sourced to the manufacturer cited in the
Background section above.
CONTACT INFORMATION AND RESPONSE DUE DATE:
Please email all responses to Lekeicia.anderson@va.gov. Please respond to this RFI no later than February 12, 2025, by 1300 CST.
DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract.
Respondents are solely responsible for all expenses associated with responding to this
RFI.
mailto:Lekeicia.anderson@va.gov
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