RFI-36C25624Q1170 Sources Sought.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Therapeutic Virtual Reality Headsets (VA-24-00086790)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25624Q1170

RESPONSE DATE/TIME/ZONE 07-26-2024 16:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 5965

NAICS CODE* 334310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Lekeicia Anderson-Spight Lekeicia.Anderson@va.gov 713-791-1414

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VAMC 2002 Holcombe Blvd.

Houston Texas

POSTAL CODE 77030

COUNTRY US

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Lekeicia.Anderson@va.gov EMAIL DESCRIPTION 36C25624Q1170-RFI Response Virtual Headsets

DESCRIPTION

This is a Sources Sought Notice / request for information (RFI) only. The purpose of this RFI is to identify potential sources which will aid in defining the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that Department of Veterans Affairs (VA) intends to post in the near future.

The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Boulevard, Houston, Texas 77030 has a requirement for Therapeutic Virtual Reality Headsets.

Please review the attached document(s) for more details on this requirement.

See attached document(s):

36C25624Q1170

Title: Therapeutic Virtual Reality Headsets

NO SOLICITATION EXISTS AT THIS TIME. Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI.

Information provided will be used solely by MEDVAMC as “Market Research” and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

The responses to this posting will be used to establish the procurement strategy for example, set-aside, sole source, unrestricted for a solicitation that VA intends to post in the near future.

RFI responses are due by 4:00p.m. Central Standard Time (CST) on July 26, 2024; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word or Adobe Acrobat format and virus checked prior to submission via email to Lekeicia Anderson-Spight, Lekeicia.anderson@va.gov .

The subject line shall read: 36C25624Q1170 RFI Therapeutic Virtual Reality Headsets

36C25624Q1170 1

Department of Veterans Affairs Network Contracting Office 16 - HOUSTON

In Support of the Michael E. DeBakey VA Medical Center (MEDVAMC)

REQUEST FOR INFORMATION

36C25624Q1170

BACKGROUND: The Michael E. DeBakey VA Medical Center (MEDVAMC) is requesting procurement of the Therapeutic Virtual Reality Headsets

Item # Description/Part Number* Qty

RVX-2002

RelieVRx, Immersive Therapeutic Virtual Reality device, for chronic low back pain, 56 session treatment including patientservices for adherences reminders and/or progress reports 50

Warranty and Support:

The warranty must cover all components of the requirement in accordance with standard manufacturer’s warranty.

Delivery Location:

Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, TX 77030

REQUESTED RESPONSES:

The intent of this Request for Information is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon.

Interested contractors are requested to respond in accordance with the following:

1. Please respond to this RFI if you can provide the name products listed in section above.

In the response please cite your business size status.

a. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.

b. DISTRIBUTORS: You must provide proof that you are an authorized distributor.

VA does not accept grey market items.

2. Please respond to this RFI if you can provide supplies that may be determined

EQUIVALENT to the products listed in the table in the background section above.

Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description.

a. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response.

36C25624Q1170 2

b. DISTRIBUTORS: You must provide proof that you are an authorized distributor.

VA does not accept grey market items.

3. Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of potentially equivalent items, please respond to this RFI.

4. Vendors are requested to submit estimated market research pricing with their responses.

The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

5. Please note that if no responses to this notice are received, from either authorized distributors of the cited brand name nor from manufacturers marketing a potentially equivalent brand, then this action will be sole sourced to the manufacturer cited in the Background section above.

CONTACT INFORMATION AND RESPONSE DUE DATE:

Please email all responses to Lekeicia.anderson@va.gov. Please respond to this RFI no later than July 26, 2024 by 1600 CST.

DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract.

Respondents are solely responsible for all expenses associated with responding to this

RFI.

SOW-Statement of Work Monday, July 22, 2024

1. Contracting Officer’s Representative (COR).

2. Contract Title: Virtual Reality (VR) Headsets for Home Use – Chronic Pain

3. Background: Michael E. DeBakey VA Medical Center (MEDVAMC) currently utilizes virtual reality systems in our Whole Health program as an adjunctive or integrative health approach for Veteran care. In particular, Whole Health has been using the FDA-authorized RelieVRx virtual reality program for Veteran home use as an integrative treatment for chronic pain. The availability of virtual reality as an adjunctive pain treatment for all

Veterans will enable our facility to provide integrative, at-home, self-paced tools for Veterans to learn non-pharmacological skills that are useful not only for pain management, but also for managing overall stress.

4. Scope. We would like to procure 50 licenses for the RelieVRx program, which includes 1) hardware for VR program delivery, 2) software for RelieVRx’s 8-week structured at home training program, and 3) navigator support for Veterans before, during, and at the end of program use. We will need customer support for any technical issues for one year from the date of the contract award. This technology may interact with a Veteran’s

Wi-Fi connection, with their consent, but will not interact in any way with the VA network or servers. In order to request the headset to be sent to the Veteran’s home by the vendor, we will need to supply the Veteran’s name and address (no other health information) to the vendor for mailing.

5. Specifications/Characteristics:

Minimum technical specs must be provided to meet the requirements of the MEDVAMC:

- Stand-alone Pico headset

- Preloaded with RelieVRx’s 8-week structured program for chronic low back pain

- Virtual navigator support for Veterans for initiation, duration, and termination of 8-week program

- Does not depend on WiFi for operation

- Technical and IT support for one year

- High resolution 4K screen

- Wipeable facepad on the headset

- Head tracking interface capabilities (does not require hand controllers) to provide user accessibility for people without upper body function/stimulation

- Gaze-based pre-loaded apps and experiences

6. Delivery/ Place of Performance.

Name: Denise Chester

Section: Whole Health

Address: 2002 Holcombe Blvd

Phone Number: 713-770-1548

E-Mail Address: Denise.Chester@va.gov

DRAFT

SOW-Statement of Work Monday, July 22, 2024

Michael E. DeBakey Veterans Affairs Medical Center

Attention: JeMarques Handy

2002 Holcombe Blvd, 6C-316 Ste C

Houston, TX 77030

Equipment is to be mailed directly to the Veteran’s home.

MEDVAMC Whole Health POCs:

JeMarques Handy

Complementary/Integrative Health Clinician Supervisor

JeMarques.Handy@va.gov

Shannon Sisco

Whole Health Clinical Director

Shannon.Sisco@va.gov

832-438-0454

7. Invoices. Offeror may submit invoices for any completed and government accepted items on the Price

Schedule. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures.

Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR). A properly prepared invoice will contain:

a) Invoice Number and Date

b) Contractor’s Name and Address

c) Accurate Purchase Order Number

d) Supply or Service provided.

e) Total Amount Due

DRAFT

mailto:JeMarques.Handy@va.gov mailto:Shannon.Sisco@va.gov