RFI 36C24726Q0859.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

VISN 7 Network Contracting Office LaVista Business Park – Bldg A 2008 Weems Rd Tucker, GA 30084

POINT OF CONTACT*

Arthur Harris arthur.harris2@va.gov

PLACE OF PERFORMANCE

Augusta VA Medical Center

1 Freedom Way

Augusta GA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is not a solicitation announcement. This is a sources sought synopsis for market research purposes ONLY. The purpose of this synopsis is to gain knowledge of potential qualified vendors that can provide the SemperComm portable command center or equivalent IAW the Statement of Work (SOW) below. The applicable North American Industry Classification System (NAICS) for this requirement is 334290 (Other Communications Equipment Manufacturing) (size standard of 800 employees). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this source sought synopsis, a solicitation announcement may be published in SAM.gov. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this source sought announcement.

The Department of Veterans Affairs, Network 07 Contract Office, is seeking sources to provide:

Two (2) Semper Comm Portable Command Centers or equivalent IAW the Statement of Work (SOW) for the Augusta VA Medical Center.

If you are interested and can provide the required supplies, please provide the requested information as indicated below.

All RFI’s must provide the following information in this format:

1. Company Name:

Address:

Phone Number:

2. Point of Contact:

Email:

Phone Number:

All RFI’s must provide the answers to the following questions:

(1) Is your company considered small under the NAICS code identified under this RFI?

(2) Please submit your capabilities regarding the Statement of Work to establish capabilities for planning purposes.

Responses to this notice shall be submitted via email to: Arthur.harris2@va.gov Telephone responses will not be accepted. Responses must be received no later than 08/20/2026 at 4:00 PM EST. If a solicitation is issued, it shall be announced later, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Statement of Work (SOW)

A. GENERAL INFORMATION

Title of Project: SemperComm Portable Command Centers (PCCs)

Purpose: The VA Augusta Health Care System (AVAHCS) Uptown Division located at 1 Freedom Way, Augusta, GA 30904 intends for the one-time purchase of (2) SemperComm Portable Command Centers (manufactured by ComSonics) for self-contained, off grid, 4-Tier resilient communications in emergency situations. This is a firm-fixed price contract, one-time purchase request, to be completed within a 120-day period from date of award. It is sole source / sole proprietor of a unique product.

Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work and salient characteristics document, except as may otherwise be specified. Contractor shall manufacture and deliver as identified below and on the salient characteristics document.

Background: The VA Augusta Health Care System, (AVAHCS) is procuring 2 Portable Command Centers with the quote defined customized components designed for P.A.C.E. Primary, Alternate, Contingency, Emergency Tiers of communication options, capable of independent sustainment and limitless range technologies during an emergency. This Stand-Alone emergency communication center is ideal for our hospital to guarantee connection to community partners, all levels of VHA and other governmental echelon ensuring continuity of operations and support in regional disasters such as Hurricane Helene. The Barrett 4050 HF component will also correct our long disabled RHFRN systems in Augusta and allow us to again contact any VA location on High Frequency ALE bands.

Performance Period: This is a onetime purchase; delivery should be completed within one hundred and twenty (120) days from date of award.

Type of Contract: Firm-Fixed-Price.

Place of Performance: Delivery will be made to VA Augusta Health Care System, Warehouse Bldg. 111, 1 Freedom Way, Augusta GA 30904.

Hours of Operation: Warehouse deliveries are accepted between 8am and 3:30pm, Monday through Friday, excluding holidays.

Hospital normal hours of operation are between 8am and 4:30pm, Monday through Friday, excluding holidays. Holidays falling on a Sunday will be observed the following Monday.

Juneteenth June 19th

B. GENERAL REQUIREMENTS

1. Contractor shall provide 2 PCCs, 2 120w Solar panels and training to set up and operate all components as indicated below and as identified on the salient characteristics document.

2. Contractor shall provide a manufacturer’s warranty at no cost to the government.

3. Contractor shall provide on dock delivery.

4. Contractor shall provide Spec Sheets for the Portable Command Centers with their proposal.

C. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

D. INVOICES

1. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR), and submitted electronically through OB-10 (https://portal.tungsten-network.com/).

2. A properly prepared invoice will contain:

a) Invoice Number and Date

b) Contractor’s Name and Address

E. SECURITY

PER REVIEW OF VA HANDBOOK 6500.6, CONTRACT SECURITY, APPENDIX A- INFORMATION SECURITY AND PRIVACY CHECKLIST:

1. “The C&A requirements do not apply, and a Security Accreditation Package is not required.”

2. Acquisition of this service does not involve the storage, generating, transmitting, or exchanging of VA sensitive information to the vendor.

3. There may exist exposure to VA sensitive information, in particular to sensitive personal information (SPI) while implementing contractual services.

Sources Sought Notice