RFI 36C10B26Q0597.pdf

Department of Veterans Affairs Brand Name or Equal (BNE) PAR Excellence Weight Based Inventory

Management System (WBIMS) Request for Information

VA-26-00068907

1. Introduction

This Request for Information (RFI) is issued for conducting market research and planning purposes only. Accordingly, this RFI constitutes neither a Request for Quote, Request for Proposal, nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. Additionally, this RFI does not restrict the Government as to the ultimate acquisition approach. In accordance with Revolutionary Federal Acquisition Regulation Overhaul 15.101(c), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

The purpose of this RFI is to identify qualified vendors, who can meet Department of Veterans Affairs (VA) requirements for Capital Assets Facilities Management System Software and Support. The purpose of this RFI is to obtain market information on capable sources. Your response to this RFI will be treated only as information for the Government to consider. The Government is not responsible for any cost incurred by industry in furnishing this information. All costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future solicitation if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions will become Government property and will not be returned. Interested vendors are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. VA is under no obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this RFI.

Be advised that set-aside decisions may be made based on the information provided in response to this RFI. Responses should be as complete and informative as possible.

2. Background:

The Department of Veterans Affairs (VA), the VISN 8 Sunshine Network has a requirement to implement weight base inventory management system in secondary inventory locations with a brand name or equal (BNE) PAR Excellence (PAR Ex) Weight-based Inventory Management System.

The Contractor shall provide and install a BNE PAR Excellence system at all facilities within the VISN 8 Sunshine Network and the Secondary inventory locations listed below, including any ancillary components that may be required for the system to be fully operational. The BNE PAR Excellence system shall have the salient characteristics of section 2.1-Salient Characteristics.

Installation shall include all bins, scales, accessories, parts, labor, hardware, software, and training. The Contractor shall provide all tools or services required to complete the installation of the BNE PAR Excellence system.

While the VA has identified a brand name or equal base line requirement, vendors are encouraged to submit alternative solutions that may depart from this specific framework. VA is interested in market capabilities that can meet or exceed the underlying functional and performance objectives of this requirement through different technical approaches, architectures, or commercial models.

If proposing an alternative solution, vendors should provide:

• Technical Architecture: A detailed description of how the alternative solution functions and fulfills the core operational requirements.

• Performance benefits: An explanation of any distinct advantages the alternative offers, such as increased efficiency, enhanced security, scalability, or reduced lifecycle costs.

3. RFI Response Instructions:

All responsible sources may submit a response in accordance with the below information:

NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI.

Generic capability statements will not be accepted or reviewed.

a. Interested Vendors shall at a minimum provide the following information in the initial paragraph of the submission:

Name of Company:

Address:

Point of Contact:

Phone Number:

Email Address:

Company Business

Size & Status:

For VOSB and SDVOSBs, proof of certification with SBA:

NAICS code(s):

Socioeconomic Data:

If a small business, please identify socio-economic category(ies).

If a small business, please identify socio-economic category(ies).

Unique Entity Identifier (UEI):

Existing Contractual Vehicles (GWAC, FSS or MAC):

* If you believe there is a more appropriate NAICS code, please provide that to the Government with your rationale.

• FSS - Federal Supply Schedule,

• GWAC - Government-wide Acquisition Contract

• NAICS – North American Industry Classification

• NASA SEWP - National Aeronautics and Space Administration Solutions for Enterprise Wide

Procurement

• SBA – Small Business Administration

• SDVPSB – Service-Disabled Veteran-Owned Small Business

• VOSB – Veteran-Owned Small Business

For SDVOSB / VOSB concerns, indicate whether at least 50 percent of the cost of performance incurred is planned to be expended for employees of your concern or employees of other eligible SDVOSB/VOSB concerns.

Be advised that set-aside decisions may be made based on the information provided in response to this RFI. Responses should be as complete and informative as possible.

b. Brief summary (not to exceed 5 pages), describing your company’s technical approach to meeting the requirements outlined in the Product Description.

c. Please provide any questions or comments you may have on the draft PD included with this RFI. Please state whether the draft PD includes enough information for your firm to provide a proposal? If not, please provide what specific definition or information you need from VA to ensure you can provide an accurate and reasonable proposal.

d. While the VA has identified a brand name or equal base line requirement, vendors are encouraged to submit alternative solutions that may depart from this specific framework. VA is interested in market capabilities that can meet or exceed the underlying functional and performance objectives of this requirement through different technical approaches, architectures, or commercial models.

If proposing an alternative solution, vendors should provide:

• Technical Architecture: A detailed description of how the alternative solution functions and fulfills the core operational requirements.

• Performance benefits: An explanation of any distinct advantages the alternative offers, such as increased efficiency, enhanced security, scalability, or reduced lifecycle costs.

Responses to this RFI shall be submitted electronically no later than Noon Eastern Standard Time, July 16, 2026, via email to the Technology Acquisition Center (TAC) points of contact:

Contract Specialist, christopher.franzese@va.gov; and Contracting Officer, jason.king6@va.gov

Please note Brand Name or Equal (BNE) PAR Excellence Weight Based Inventory Management System (WBIMS) in the subject line of your response. Mark your response as “Proprietary Information” if the information is considered business sensitive. All proprietary/company confidential material shall be clearly marked on every page that contains such.

The email file size shall not exceed 5 MB.

RESPONDENTS ARE ADVISED THAT THIS REQUIREMENT MAY BE DELAYED,

CANCELED, OR REVISED AT ANY TIME.