RFI 345-0 for SUD House for Youth In Lewiston.doc

BRAD LITTLE – GOVERNOR

DEAN CAMERON – INTERIM DIRECTOR

Staci Phelan, Administrator

DIVISION OF MANAGEMENT SERVICES

Contracting & Procurement Services

450 West State Street, 9th Floor

P.O. Box 83720

Boise, Idaho 83720-0036

Phone 208-334-5578

FAX 208-639-5694

Issue date:

02/06/24

Closing date:

03/06/24

Subject:

Request for Information (RFI) for Inpatient Substance Abuse Treatment Services for Youth in the Lewiston, Idaho area.

The Idaho Department of Health and Welfare, Division of Family and Community Services (Department), has a requirement for information concerning the furnishing of services for level 3.1, 3.5, and 3.7 American Society of Addiction Medicine (ASAM) Inpatient Substance Abuse Treatment Services for Youth aged twelve to eighteen (12-18) years old in the Lewiston, Idaho area. Information obtained from the responses to this RFI may be used to refine the requirements for a formal Request for Proposal (RFP) which may be released at a later date, assist us in projecting a budget for acquiring the services, and also to identify potential vendors who may be interested in providing a competitive proposal.

It is important to note that this is a request for information only, not a solicitation. No award will be made based upon the information received.

I. Introduction and Background

There is a need throughout the northern part of Idaho for foster children to have access to an ASAM inpatient substance use treatment program. Department of Health and Welfare seeks to develop an ASAM inpatient substance use treatment program to serve foster care children ages twelve to eighteen (12 to 18) years of age, to be in place in by early 2026.

II. Description of Items or Service Required

Administrative:

Provide and maintain adequate administrative, management support and organizational personnel to ensure that all contracted services meet or exceed the requirements of a ASAM certified substance abuse treatment services program. Provide direct care and clinical full-time staff available in Lewiston ID to maintain said 24/7 inpatient residential facility. Required staff must include an Idaho licensed physician with a background in addictionology to be actively involved in clinical programs, a registered nurse, mental health/substance abuse therapist and direct care staff.

Program Requirements:

The vendor will provide client intake assessments via the Comprehensive Diagnostic Assessment tool, necessary detox services and inpatient substance use treatment service coordination aligned with all ASAM criteria. The vendor will provide the following ASAM levels of care to youth ages 12 to 18:

3.1 Clinically managed low-intensity residential services which provides 24-hour structure with available personnel and at least 5 hours of clinical service per week.

3.5 Clinically Managed Medium Intensity Residential Services which includes 24-hour care with trained substance abuse counselors, nursing care and physician availability.

3.7 ASAM Medically monitored high intensity inpatient services this includes 24-hour nursing care with physician availability, 16 hour per day therapist availability.

Vendor will also provide service planning and coordination for aftercare treatment in the child’s area of residence.

Facility:

Maintain a minimum 3 bed facility in Lewiston Idaho which will be provided by the Department of Health and Welfare and Juvenile Justice Services. The vendor will ensure cleanliness of the facility and work with the Idaho Department of Health and Welfare and Juvenile Justice Services in upkeeping of the physical location.

Data Management System:

Obtain and maintain a data management system that ensures compliance with all ASAM data collection requirements and require all network treatment providers to fully utilize said program.

Financial:

Comply with all state and federal billing and funding requirements. Ensure all providers maintain professional liability commercial general liability automotive and additional insurance coverages if necessary, as defined in IDAPA 16.07.17. Establish a collaborative relationship with the Idaho Medicaid and Idaho Behavioral Health Plan funding programs.

III. Requested information

It is requested that interested vendors provide the following information:

1. Briefly describe your company, services, history, ownership, financial information, and other information you deem relevant. Please provide a contact person’s name and telephone number for any clarifications.

2. Is your organization capable of or interested in furnishing the items or services described in this RFI? Please describe both your history of furnishing the items or services and your capabilities for furnishing them.

3. What issues do you feel need to be addressed in order to assure a successful acquisition of these items or services or preparation of an RFP?

4. From your experience in providing these items or services, what lessons learned can you share with us?

5. Cost estimate (This is a cost estimate only. Any information provided will be used to assist us in developing a budget for the acquisition. You will not be held to any information or prices provided):

a. What items or services need to be provided on a one-time basis? What is the estimated cost of each?

b. What items or services need to be provided on an on-going basis? What is the estimated cost of each?

c. Are there any other items or services which will affect pricing? What is the estimated cost of each?

d. Are there any volume discounts or payment options which may affect pricing? What is the estimated cost saving of each?

e. How long do you estimate that it will take to provide each of the items or services described in this RFI?

f. What issues may affect the delivery or needs to be addressed in the preparation of an RFP?

IV. Terms and Conditions

A. All material submitted in response to this RFI becomes the property of the Department and shall not be returned to the responding vendor.

B.

At the sole discretion of the Department the information provided may be used for the following purposes:

1. Identifying issues and refining the requirements for a solicitation which may be released at a later date.

2. Assisting in projecting a budget for acquiring the services.

3. Identifying potential vendors who may be interested in providing a future competitive proposal.

C.

The Idaho Public Records Law, Idaho Code Sections 9-337 through 9-348, allows the open inspection and copying of public records. Public records include any writing containing information relating to the conduct or administration of the public's business prepared, owned, used, or retained by a state or local agency regardless of the physical form or character. All, or most, of the information contained in your response will be a public record and as such will be subject to disclosure under the public records law. Certain exemptions from disclosure can apply, one of which may be for “trade secrets” as defined in the Idaho Public Records Act, Idaho Code Section 9-340D(1), a copy of which is available for viewing on-line at: https://legislature.idaho.gov/statutesrules/idstat/Title74/T74CH1/SECT74-102/

1. Trade secrets include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.

2. If you consider any element of your response to be a trade secret, or otherwise protected from disclosure, you must so indicate by marking each page of the pertinent document. Include the specific basis for your position that it be treated as exempt from disclosure.

3. Marking your response as exempt is not acceptable or in accordance with the Public Records Act and will not be honored. In addition, a legend or statement on one (1) page that all or substantially all of the response is exempt from disclosure is not acceptable or in accordance with the Public Records Act and will not be honored. Prices quoted in your response are not a trade secret.

4. The Department, to the extent allowed by law and in accordance with these terms and conditions will honor a designation of nondisclosure. You will be required to defend any claim of trade secret or other basis for nondisclosure in the event of an administrative or judicial challenge to the Department’s nondisclosure. Any questions regarding the applicability of the Public Records Law should be addressed to the Department or should be presented to your own legal counsel - prior to submission.

D.

THIS IS NOT A BID, NO AWARD WILL BE MADE.

V. Address for Responses

If you are interested in providing any of the information requested in this RFI, please submit your written response by close of business March 6, 2024 to:

*Responses will only be accepted by e-mail.*

**Do Not Submit Your Response Through IPRO/Jaggaer - the eprocurement system.**

Idaho Dept of Health & Welfare

Attention: RFI-345 Grace Helie

Grace.helie@dhw.idaho.gov

(208) 334-5613