RFI #251-25-227 (Credit Card Payments for Utilities).pdf

NOTICE TO RESPONDENTS:

Proposals subject to the conditions made a part hereof, will be received at this office (1551 Rock Quarry Road, Raleigh, NC) until 1:00 p.m. on the day of opening and then opened, for furnishing and delivering the commodity as described herein.

MAILING INSTRUCTIONS: Mail only one Request for Information (RFI) per envelope. Address envelope and clearly note RFI number as shown below. It is the responsibility of the vendor to have the RFI in this office by the specified time and date of opening.

DELIVERED BY US POSTAL SERVICE DELIVERED BY ANY OTHER MEANS

RFI #251-25-227 RFI #251-25-227

Wake County Public Schools System Attn: Petra Gooding 1551 Rock Quarry Road, Building F Raleigh, NC 27610

Wake County Public Schools System Attn: Petra Gooding 1551 Rock Quarry Road, Building F Raleigh, NC 27610

QUESTION AND ANSWER PERIOD

All questions should be directed to Petra Gooding, pgooding@wcpss.net in written form. Vendors are cautioned that all communication regarding this Request For Information shall be directed to Petra Gooding.

Written questions will be received until end of business on October 11th, 2024. Please note RFI #251- 25-227 in the subject line of each request.

Wake County Public School System

Purchasing Department

Attn: Petra Gooding

1551 Rock Quarry Road, Bldg. F

Raleigh, NC 27610

Request for Information #251-25-227

Issue Date: 10/4/24

Request for Information Package Due By: 10/25/24

Time: 1:00 pm ET

Commodity Description: Credit Card Payments & Rebates for

District Utilities

Request Type: Open Market mailto:pgooding@wcpss.net http://www2.wcpss.net/

VENDOR INFORMATION

VENDOR:

STREET ADDRESS: PO BOX:

CITY & STATE & ZIP: PHONE:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE:

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF

OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED

SIGNATURE:

DATE: EMAIL:

1.0 EXECUTIVE SUMMARY

The Wake County Public School System (WCPSS) is in the process of requesting and reviewing information from financial institutions regarding the use of credit cards for the monthly payment of utility services.

When responding to this request please provide information on current practices, fees, available rebate programs, and any relevant information to be considered for our utility credit card program that the district can glean to create a future request for proposal for the aforementioned service.

The district annual spend on utilities is approximately $41 million dollars.

2.0 RFI PROCEDURES

A. Schedule

Respondents will have until October 25, 2024, to prepare and return their submissions to this RFI. Responses must be received by the time and to the location specified on the cover sheet of this RFI.

B. Response

WCPSS recognizes that considerable effort will be required in preparing a response to this RFI.

However, please note this is a request for information only, and not a request for services. The Vendor shall bear all costs for preparing this RFI.

1. Content and Format

WCPSS expects concise, detailed, point-by-point responses. WCPSS is not interested in brochures or “boilerplate” responses. Any issues or exceptions to WCPSS’ requirements should also be identified and explained.

The response should define all services and products that would be required by the proposed solution. The response should also include the following:

a) Information on all business models offered related to the provisions noted in the

Executive Summary.

b) Information, reports, samples, etc… to demonstrate the organization’s ability to satisfactorily provide the services described in the Executive Summary.

2. Multiple Responses

Multiple responses will be accepted from a single vendor provided that each response is comprehensive, meets all of the WCPSS’ requirements, and is truly unique. Please place in separate envelopes and clearly mark responses as “Response #1, Response #2, etc.

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes. This RFI it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit WCPSS to contract for any supply.

At this time WCPSS is not seeking proposals and will not accept unsolicited proposals. If you choose not to respond to this RFI it shall not preclude future participation in any WCPSS RFP.

If a solicitation is released, it will be advertised utilizing the State of NC IPS tool.