RFI-2026-054-YR - MFMP Solicitation Document.pdf

RFI-2026-054-YR - STRATEGIC PLANNING CONSULTING SERVICES

REQUEST FOR INFORMATION

RFI-2026-054-YR

STRATEGIC PLANNING CONSULTING SERVICES

Release Date: September 29, 2025

Due Date: October 8, 2025, at 2:30 p.m. ET

Pursuant to Florida Department of Education, State Board of Education, Rule 6A-14.0734, Procurement Requirements, and Broward College Policy 6Hx2-6.34 and Procedure A6Hx2-6.34, Procurement Requirements, Broward College (hereinafter referred to as “College”) is releasing this REQUEST FOR INFORMATION (RFI) for STRATEGIC PLANNING CONSULTING SERVICES (RFI-2026-054-YR).

THIS IS A REQUEST FOR INFORMATION (RFI) AS DEFINED IN SECTION 287.012 (22), FLORIDA STATUTES. This RFI is issued solely for information and planning purposes and to conduct market research and explore available options regarding the provision of these services.

I. INTRODUCTION

Created by the Florida Legislature in 1959, the College has the third-largest enrollment within the Florida College System. The College serves more than 51,000 students with the support of more than 3,300 full-time and part-time faculty and staff. The College fulfills its mission each day, "transforming students' lives and enriching our diverse community through academic excellence, innovation, and meaningful career opportunities," by offering first-time college students, adult learners, and career professionals’ academic programs across eight career-related pathways. Programs include specialized certificates, and two and four-year degrees. The College also offers non-degree training, workforce readiness, and an extensive list of continuing education curricula. In addition to its three main campuses, the College has multiple centers across the county. Please visit www.broward.edu/about/ for more information.

II. PURPOSE

The College requests information regarding strategic planning consulting services from qualified vendors that can assist in the development of a new five-year strategic plan. The organization would work collaboratively with the College’s leadership, faculty, staff, students, and community stakeholders to ensure a comprehensive process. The project is expected to span approximately twelve (12) months.

The College is seeking for ideas that will provide solutions to meet the business objectives and requirements listed herein.

III. BACKGROUND

The College has a successful history of strategic planning that has positioned it as a leader in academic excellence within the Florida College System (FCS). While the previous strategic plan guided the College through a period of growth and change, the current higher education landscape, evolving workforce needs, and emerging technological advancements necessitate a fresh, forward-looking strategy.

http://www.broward.edu/about/

The new strategic plan must be responsive to the changing needs of students and the community while strengthening the College’s commitment to academic excellence, innovation, and financial sustainability. The College seeks a partner with demonstrated experience in higher education strategic planning to facilitate a collaborative process that engages leadership, faculty, staff, students and community stakeholders. The vendor would help build consensus, leverage data-driven insights, and develop a comprehensive plan that ensures the College continues to thrive and fulfill its mission in the next five (5) years.

IV. INFORMATION REQUESTED

Responses should be clear, concise, and not exceed fifteen (15) pages (excluding additional information or supplemental materials). All responses to this RFI be organized and tabbed in a manner consistent with this section in order to facilitate review. Respondents should address and include the following information:

TAB 1 – EXECUTIVE SUMMARY

Provide a brief overview of your company, including:

• Company background and contact information (company name, address, contact person and title, phone number, email, website).

• Evidence of license to conduct business in the State of Florida.

• Experience providing services similar to those described in this RFI.

• A list of key personnel and their responsibilities in relation to the project.

• References list of at least five (5) clients within the last five years for which Vendor has provided similar services, preferably higher education institutions, including scope of work performed, service dates, and contact information.

TAB 2 – SCOPE OF WORK

Describe the approach and methodology to provide the scope of work and professional service aligned with the development of the College’s five-year strategic plan, including:

• Facilitate a Visioning Retreat with the District Board of Trustees and senior leadership team to establish institutional priorities and guiding principles.

• Support the senior leadership team’s review of the institutional mission, vision, and core values.

• Conduct an environmental scan that includes, but is not limited to, internal factors, labor market trends, peer institutional comparisons, legislative and regulatory considerations, and emerging technologies.

• Compile the results of the environmental scan into a summary report for college leadership.

• Coordinate and conduct interviews, focus groups, surveys, and workshops with key stakeholders, including the District Board of Trustees, senior leadership, faculty, staff, students, and community stakeholders, in Collaboration with the College’s Office of Institutional Planning and Effectiveness.

• Perform quantitative and qualitative analysis of stakeholder engagement activities and share the results with the Office of Institutional Planning and Effectiveness.

• Lead collaborative sessions with stakeholders to establish strategic goals, initiatives, and key performance indicators (KPIs), in collaboration with the College’s Office of Institutional Planning and Effectiveness.

• Draft a plan for presentation to a broad group of stakeholders for feedback and revisions as needed to facilitate buy-in and alignment.

• Develop an Implementation and Assessment Framework to guide execution of the strategic plan, including goals, activities, KPIs, timelines, roles and responsibilities, and resource allocation. This framework should account for ongoing monitoring and evaluation of the plan’s progress.

• Create a comprehensive communication plan to effectively disseminate the final strategic plan to all internal and external stakeholders.

The following services may be added to the project towards the end of the timeline and should therefore be considered as an addition to the above scope of work:

• Develop a final, comprehensive Strategic Plan Report, including appendices and an executive summary that can serve as a stand-alone document.

TAB 3 – PRICING / FEES

Provide a comprehensive estimated pricing plan that covers the Scope of Work in its entirety as well as à la carte pricing for individual tasks aligned with the Scope of Work.

TAB 4 – ADDITIONAL INFORMATION / SUPPLEMENTAL MATERIAL

Include publicly available brochures, flyers, or links to documents that provide a visual or narrative overview of strategic plans for which the Vendor provided similar services. This information will not be counted towards the page limit.

Include under this tab, a signed copy of this RFI document.

V. SPECIAL CONDITIONS

Confidential and Proprietary Information. All information submitted in response to this RFI is subject to Chapter 119, Florida Statutes, the "Public Records Law". No claim of confidentiality or proprietary information in all or any portion of a response to the RFI will be honored unless a specific exemption from the Public Records Law exists and it is cited in response to the RFI.

Cost of Preparation. The College will not pay any respondent for the costs associated with preparing or presenting any response to this RFI.

Governing Law. This RFI, and any further action(s) resulting from same, shall be governed by and construed under the laws of the State of Florida and must have venue established in the 17th Circuit Court of Broward County, Florida or the United States Court of the Southern District of Florida.

Reliance on Information. Information made available by the College in connection with this RFI is provided without representation, warranty, guarantee, or promise by the College, expressed or implied, with respect to accuracy, completeness, fitness or usability for any purpose. Respondent will at its cost perform due diligence and will rely solely and exclusively on the results of such activities and its experience and expertise and not on any statement, projection, estimate, description, information, data, or document furnished by the College.

Responsibility of Respondents. The respondents shall be responsible for reading, understanding completely, and complying with the requirements and scope of work of this RFI.

Submissions Property of the College. All materials submitted during the RFI process will become the property of the College and will not be returned to the vendor.

VI. SUBMITTAL OF INFORMATION

Responses are due on or before 2:30 p.m. ET, Wednesday, October 8, 2025. The College will only accept electronic submittals of information via Euna OpenBids (formerly DemandStar) at www.demandstar.com. Do not email.

• In order to submit information electronically, the vendor must be registered on the Euna OpenBids (DemandStar) website.

• Complete electronic submittal must be in a single Adobe PDF File.

• File submitted must be formatted and enabled for printing, in page size letter, as applicable.

• Euna OpenBids will not accept any document submission after the due date and time. In the event of technical difficulties in submitting information, vendors should contact Euna OpenBids at support@demandstar.com.

• Following review of responses, the College may request clarification and additional information after submission from one or more respondents.

All communication and contact regarding this RFI must be directed via email to the Procurement Officer and Point of Contact listed below:

Yolaina Ruiz Procurement Officer

(954) 201-5107 yruiz@broward.edu

Pursuant to College Procedure A6Hx2-6.34, the College reserves the right to do the following after the issuance of an RFI: 1) issue a formal solicitation, 2) procure goods or services without competitive solicitation based upon the exception available to the College in FLDOE Rule 6A- 14.0734(2), or 3) Not to proceed to the second step of procuring goods and services. Since this is not a competitive solicitation process, the protest provisions stipulated in Florida Statute

120.57 are not applicable to this RFI.

When deemed to be in the best interest of the College, this RFI may be canceled at any time with or without cause. Responding to this RFI is not a pre-requisite to participating in a possible future procurement process if the College decides to exercise its rights to do so. Therefore, Vendors choosing to respond to this RFI will not, merely, by virtue of submitting such a response, be deemed to be “Bidders/Proposers/Respondents” on any future project in any sense, and no such respondent will have any preference, special designation, advantage or disadvantage whatsoever in any subsequent procurement process related to any project.

By submitting a response to this RFI and signing below, the Respondent acknowledges and verifies that they have read and understand the College’s requirements, and the response is in all respects fair and without collusion or fraud and that all documents and information submitted to the College are considered public records under Florida’s Public Records Law and may be disclosed to third parties upon request.

Signature of Authorized Representative Title of Authorized Representative

Typed Name of Authorized Representative Date http://www.demandstar.com/ mailto:support@demandstar.com mailto:yruiz@broward.edu