RFI 15PVCD22N00000003.pdf

Beta.SAM Presolicitation Notice

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* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010

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Technical Assistance Collective for the Office for Victims of Crime

20531

15PVCD2N00000003

04-22-2022

N

Y

541611

US Department of Justice DOJ, Office of Justice Programs Acquisition Management Division 810 7th Street, N.W.

Washington DC 20531

Dave Nag, Contract Specialist USDOJ Office of Justice Programs 810 7th Street, NW Room 3610 Washington, DC 20531 (202)616-1705 Direct | (202)354-4154 Fax debashis.nag@usdoj.gov

US Department of Justice Office of Justice Programs Office for Victims of Crime 810 7th Street, NW Washington, DC

20531

USA

http://ojp.gov

US Department of Justice, Office of Justice Programs debashis.nag@usdoj.gov

US DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS (OJP)

OFFICE FOR VICTIMS OF CRIME (OVC)

TECHNICAL ASSISTANCE COLLECTIVE (OVC-TAC)

This Request for Information (RFI) is being released pursuant to the Federal Acquisition Regulations (FAR) Part 10 Market Research. The information collected through the process is considered to be market research as described by FAR 2.101 and in accordance with FAR 10.002. This is NOT a Request for Proposals (RFP), and nothing shall be construed herein or through the Sources Sought process to commit or obligate the Government to further action. In addition, vendors responding to this RFI shall bear all risks and expenses of any resources used to provide the requested information. The submission of capability information in response to this market survey is purely voluntary.

The Department of Justice (DOJ), the Office of Justice Programs (OJP) is issuing this RFI to identify qualified and responsible small business vendors (e.g., 8(a); Service-Disabled Veteran Owned Small Business;

Historically Underutilized Business Zone (HUBZone) Small Business; Small Disadvantaged Business; Veteran- Owned Small Business, Women-Owned Small Business and Economically Disadvantaged Women-Owned Small Business) having an interest in and possessing the resources and expertise to coordinate, manage, and enhance training and technical assistance for the Office for Victims of Crime (OVC).

The applicable North American Industry Classification System (NAICS) code assigned to these proposed services is 541611. The anticipated contract type is Time & Material. The anticipated period of performance is a base year plus four (4) option years commencing August 1, 2022. The anticipated place of performance will include some on-site work at OVC at 810 7th Street NW, Washington DC 20001, as well as the Contractor’s site.

Background

The mission of the Office for Victims of Crime (OVC) is to enhance the Nation’s capacity to assist crime victims and to provide leadership in changing attitudes, policies, and practices to promote justice and healing for all victims of crime. Through training and technical assistance (TTA), OVC works to enhance the field’s services to victims by providing timely, expert, coordinated, and data-driven responses.

OVC uses TTA to develop, enhance, and sustain quality services to crime victims through the delivery of TTA that addresses current and emerging issues in the victim services field. This is done through a variety of targeted TTA efforts aligned with specific grant programs or initiatives; targeted TTA projects such as the OVC Center for VOCA Administrators, the Tribal Financial Management Center, and the Human Trafficking Capacity Building Center; and through training and technical assistance offered through OVC’s Training and Technical Assistance Center (TTAC). OVC supports these efforts through a combination of contracts and cooperative agreements.

This Statement of Work (SOW) describes the requirements for a Contractor to coordinate OVC’s collective TTA efforts under the OVC-TAC program described below. The focus of OVC-TAC is to provide a structure to support, organize, and leverage the work of OVC’s TTA providers who are working directly with the field.

Scope

OVC seeks a Contractor with extensive knowledge, experience, and specialized abilities to operate OVC-TAC to coordinate, manage, and enhance OVC TTA. To achieve this, the Contractor shall successfully perform the work outlined in this SOW and demonstrate an understanding for OVC priorities, the needs of the field, and OVC’s collective TTA efforts. The Contractor must demonstrate — an ability to build effective relationships among diverse TTA providers;

experience working with diverse organizations to enhance communication and collaboration; and https://ovc.ojp.gov/training-and-technical-assistance https://ovc.ojp.gov/training-and-technical-assistance/voca/home https://ovc.ojp.gov/training-and-technical-assistance/voca/home https://www.ovctfmc.org/ https://htcbc.ovc.ojp.gov/ https://htcbc.ovc.ojp.gov/ https://www.ovcttac.gov/ https://www.ovcttac.gov/ the technical skills necessary to support the tasks described below.

The Contractor shall serve as the hub for information on TTA offered by OVC, work with OVC to reduce duplication of TTA, and maximize the reach of OVC’s cadre of TTA providers and streamline the field’s access to TTA. The Contractor shall also develop guidance on TTA standards.

Services

The following are all concurrent tasks, and additional concurrent tasks may be added. The prospective contractor may be required to:

Task 1 Enhance Communication and Build Relationships Among OVC TTA Providers

The Contractor shall develop, maintain, and promote opportunities for OVC TTA providers to share information and solicit feedback on TTA activities, products, deliverables, new initiatives, and promising practices. The Contractor shall accomplish this through a clearinghouse or website, regular online meetings or conference calls with TTA providers, and other communications means devised by the Contractor. The Contractor shall identify and provide opportunities for collaboration and partnership between OVC’s TTA providers (of whom there are currently approximately 40).

Task 2 Annual TTA Providers Convening

The Contractor shall provide logistical support and assistance in holding an annual meeting to allow for an exchange of resources and ideas and enhance the overall coordination of OVC’s TTA efforts. The Contractor will work with OVC staff to plan and develop the agenda for the meeting.

The Contractor shall be responsible for all planning and logistical costs associated with this event and should plan for both in-person and virtual attendance options. Details of the event will be finalized in conjunction with OVC. For planning and budgeting purposes, the Contractor shall assume an in-person, 2-day event, in Washington, D.C., attended by 150 persons. The budget should include travel and lodging costs for 130 attendees and faculty.

Identify and secure venue. The Contractor shall conduct searches for and negotiate contracts with venues on behalf of OVC, subject to final approval by the Office of Justice Programs Acquisition and Management Division. The vendor is expected to schedule and conduct all site visits throughout this process, in consultation with OVC. Hotel contract negotiation for lodging and other space required (i.e., meeting space) shall not exceed the Federal government per diem rate.

Logistical and travel support. The Contractor shall provide logistical support for the TTA event including, but not limited to, identifying meetings spaces, online and onsite registration, travel arrangements, and reimbursements of allowable travel-related expenditures, and on-the-ground transportation. The Contractor shall arrange for travel and lodging for TTA convening attendees for up to three nights, or more if special conditions apply, in a centrally located Washington, D.C. hotel. The Contractor shall negotiate with the selected hotel for extra rooms at a reduced or government rate in order to accommodate individuals in need of lodging other than award recipients and their special guests, upon request. If the attendees organize their own transportation, the Contractor shall arrange for their reimbursement.

Event materials development, production, marketing, and promotion. In close consultation with OVC, the Contractor shall be responsible for designing, producing, and printing event materials such as signage and event programs. The Contractor shall retain the services of a professional editor to review all print products developed prior to submission to OVC for final review and approval. The editor shall be familiar with OVC’s Publishing Guidelines and Style Guide. The Contractor must include its process for quality control to ensure products submitted to OVC are free from errors.

Onsite and Post-Event Support. The Contractor shall coordinate all logistics for the TTA event and maintain a proactive, onsite presence. This includes key personnel and other support staff as needed. The Contractor will be responsible for displaying and removing the event signage, providing onsite duplication services, and staffing the registration desk. The Contractor will serve as the point of contact for attendees and hotel and event venue personnel. The Contractor will process travel reimbursements and hotel invoices for timely payment. The Contractor will be required to participate in debriefings after each event with the OVC Contracting Officer’s Representative and other OVC staff.

Audiovisual Technical Support. The Contractor shall coordinate and secure, as appropriate, all audiovisual requirements for events and ensure adequate audio/visual capability to show video productions and project them on large screens and on-stage television monitors. The Contractor shall be prepared to arrange for real-time captioning for event attendees who may be Deaf or Hard-of-Hearing. The Contractor shall work closely with OVC to ensure the proper equipment is either provided at no cost from a Federal government source or that the proper equipment is procured.

Task 3 Create Online Resources to Support TTA Coordination

The Contractor shall work with OVC staff and all OVC TTA providers to facilitate access to the online resources described below.

Task 3a Central Online Calendar

The contractor shall develop and maintain a central online calendar for OVC TTA provider meetings, conferences, webinars, events, and all other TTA offerings. The Contractor shall work with OVC to develop a process for collecting up-to-date information from all current TTA providers and to ensure all relevant OVC TTA resources are available through the catalog.

Task 3b Online Platform for, and Planning and Delivery of, Webinars and Virtual Events

The Contractor shall develop and maintain an online platform for all OVC-funded TTA providers to use to host their webinars and virtual events at no cost to their awards. The Contractor shall provide personnel to offer technical support to OVC TTA providers using the OVC-TAC platform. The Contractor shall host up to 300 virtual events—webinars and virtual meetings—per year on this platform. The Contractor shall be responsible for all aspects of planning and executing some events (specifically, those events designed to engage OVC TTA providers), including developing an agenda and identifying speakers, marketing event, devising a registration system, etc. For other events (those hosted by other OVC TTA providers for the field), the OVC- TAC will host the event, but other TTA providers will develop and deliver content.

Task 3c Online Directory of OVC TTA Providers

The Contractor shall develop and maintain a Directory of OVC TTA providers, to include a brief description of the project and contact information.

Task 4 Develop Uniform Guiding Principles for OVC’s TTA

The Contractor shall work with OVC staff to develop uniform guiding principles, TTA definitions, and standards for TTA providers. These guiding principles are meant to improve the overall quality of TTA and to ensure all OVC TTA activities and deliverables are meeting the needs of the field, leveraging TTA partners and expertise, reflecting OVC’s values and mission, and advancing and supporting the goals of the Administration. The Contractor will work with OVC’s community of TTA providers to review current practices and draw from existing guiding principles, standards, and definitions across the federal government.

The contractor will deliver the guiding principles, standards, and definitions for OVC review and publishing.

Written products will be drafted following the principles of plain language and the guidelines and requirements as noted at www.plainlanguage.gov. All TTA products shall adhere to the OVC Style Guide and the OVC Publishing Guidelines.

Task 5 Establish a Language Access Plan

Language access is integral to OVC’s mission of serving all crime victims. OVC is committed to providing meaningful access to Limited English Proficiency (LEP) individuals, the D/deaf community, and the public through its federally supported programs. The Contractor shall deliver and implement a language access plan.

The plan should include the audience, scope, and implementation steps to provide meaningful opportunity to participate in and have access to OVC’s TTA resources, services, activities, and programs. Written products will be drafted following the principals of plain language and the guidelines and requirements as noted at www.plainlanguage.gov. All products shall adhere to the OVC Style Guide and the OVC Publishing Guidelines.

Task 6 Maintain and Update OVC’s TTA Library of Resources

The Contractor shall enhance TTA materials developed by OVC and OVC TTA providers including, but not limited to, templates; handbooks and checklists; curriculums; publications; descriptions of lessons learned and outcomes; relevant research; and recordings of webinars and trainings such as those listed on the OVC TTAC website.

The contractor shall assume responsibility for the updating, operation, and hosting of VictimLaw, a comprehensive database of victims’ rights laws that continue to be updated and enhanced. VictimLaw provides online access to over 24,000 legal provisions, including victims’ rights statutes (state and federal), tribal laws, constitutional amendments, administrative code provisions, case law summaries, and attorney general opinions.

In addition, the Contractor shall develop an assessment tool to review OVC’s existing resources to determine if the resource remains current and relevant. If determined to be outdated, the Contractor shall make a recommendation for revisions or archiving.

The expectation is that the Contractor shall host these TTA resources online until they can be moved to OJP web services for hosting. The Contractor may assume this transition will happen between 2023 and 2025).

OJP will work with the Contractor on the transition.

Task 7 Maintain an Online Learning Management Platform

An Online Learning Management Platform (OLMP) is a type of learning management system used to create, host, and deliver online courses. The OVC-TAC OLMP must also have the functionality to facilitate user enrollment, enable users to track their progress across multiple courses; provide users with access to course results (if applicable); and ensure users only have access to courses for which they meet the requirements for (e.g., for sequenced learning content with prerequisites).

The Contractor shall support an OLMP to support resources and curricula that are designed to be interactive, of which there are several listed on the OVC TTAC website, including, but not limited to, OVC’s Victim Assistance Training Online and Understanding Human Trafficking. Current and future OVC TTA providers will continue to develop content to be delivered via the OVC-TAC OLMP.

Respondents to this RFI shall provide the following information:

a) Vendor background summary including, contractor name, address, DUNS, point of contact information, email, phone, website address, small business designation, and any GSA schedule number.

http://www.plainlanguage.gov/ https://ovc.ojp.gov/sites/g/files/xyckuh226/files/publications/infores/pubguidelines/welcome.html https://ovc.ojp.gov/sites/g/files/xyckuh226/files/publications/infores/pubguidelines/welcome.html http://www.plainlanguage.gov/ https://www.ovcttac.gov/views/TrainingMaterials/dspOnlineTraining.cfm?nm=wbt&ns=ot

b) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

c) Past Performance - Provide a list of previous contracts where similar services were provided. Provide customer/Government Agency contact information where these services were provided including:

contact name and organization, telephone number, and email address.

The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope with what is described in this notice and otherwise anticipated.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested vendors should monitor a government point of entry site for further information.

Submission Instructions: Interested small business vendors who consider themselves qualified to perform the above-listed services are invited to submit a response to this RFI Notice by Friday, April 22, 2022 at 1:00PM Eastern Time. All responses under this RFI Notice must be emailed to debashis.nag@usdoj.gov.