RFI 15F067-26-PN-MEA04.pdf

Federal Bureau of Investigation Finance and Facilities Division

Request for Information

RFI #: 15F067-26-PN-MEA04

Date: December 8, 2025

The Federal Bureau of Investigation (FBI) is conducting market research to gather industry feedback and capabilities related to Facilities Technology Management (FTM).

The information contained herein only initiates communication with industry to assess market potential. No solicitation document exists currently. This Request for Information (RFI) does not constitute a Government obligation to procure these items or issue a solicitation. The Government does not have an obligation to pay for information responding to this RFI and will not accept any responses as offers.

PURPOSE

The Finance and Facilities Division (FFD) of the FBI completed the implementation of several large-scale asset, facilities, financial, logistics, and procurement management systems and developed business processes to operate and sustain these systems. Over the next several years, the Division plans to maintain and enhance existing systems, implement new systems, and identify opportunities to improve and optimize business processes.

The Accounting and Technology Section (ATS) is the organization responsible for the administration and management of initiatives that are critical to the FFD and to the FBI’s overall financial and facilities management infrastructure. These initiatives encompass the selection, implementation, and sustainment of multiple Commercial-Off-The-Shelf (COTS), Government-Off-The-Shelf (GOTS), and custom applications, tools, and technologies needed to ensure the FBI’s mission.

The FBI requires contractor support for the primary tool, TRIRIGA, until its End of Life (EOL) in Sept 2027, potentially longer depending on mission need. To prepare and respond to the TRIRIGA EOL, ATS also seeks to optimize its technology portfolio to ensure continuity of facilities management operations.

Tools Available and In Use at the FBI

Tools Description Infrastructure Enclave Internet Facing

External Dependency*

Active Users

Atlassian Jira Utilized for enterprise change control management, help desk ticketing, and work order management.

Private FBI- Cloud

SECRET No No Enterprise/ 30,000+

Bluebeam Allows users to markup, takeoff, organize, and collaborate

Direct Workstation Installation/ No database

UNCLASSIFIED No No 80+ drawings and documents.

Builder™ Assists managers in deciding when, where, and how to best maintain building infrastructure.

Private U.S.

Department of Defense Server

UNCLASSIFIED Yes No 5+

Netaphor Site Audit

Performs device discovery to enable tracking of comprehensive asset inventories, device utilization, supply replenishment and fleet health.

Private FBI Server

SECRET No Yes 5+

Newforma Automates and streamlines RFI, submittal, and document management for architects, contractors, engineers, and owners.

Private FBI Server

UNCLASSIFIED Yes No 30+

Oracle Primavera

Provides planning, managing, and executing of project work.

Private FBI- Cloud

UNCLASSIFIED No Yes 5+

Project Management Analytics Tool

(PMAT)

Manages and reports on FBI space construction and lease planning, programming, budgeting, and execution of projects.

Microsoft O365 Power App/ SharePoint

UNCLASSIFIED No No 60+

Project Connect (Retiring CY 2026)

Manages and reports on FBI space construction and lease planning, programming, budgeting, and execution of projects.

Private FBI- Cloud

SECRET No No 60+

Sunflower Utilized for enterprise asset management and inventory

AWS GOV

Secret Cloud

SECRET No No 3,000+

TRIRIGA®

End of Life – Sept 2027

Integrates functional models across real estate, capital projects, facilities, workplace operations, portfolio data, and environmental and energy management within a single technology platform.

Private FBI- Cloud

SECRET No No 500+

*External dependency indicates that a third-party constraint that requires the FBI to use that particular tool and no other tool will suffice for compliance or information exchange.

STATEMENT OF WORK / TECHNICAL OBJECTIVES

The Government seeks information from capable vendors to support the following technical objectives in two categories: 1) TRIRIGA Operations & Maintenance and 2) System Assessment of the optimal FBI facilities technology portfolio:

TRIRIGA Operations & Maintenance (O&M):

o Provide technical and functional support for the secondary applications in the Real Property Portfolio for up to, but not limited to, 500 users, including updates, maintenance, support operations, troubleshooting, security patching, optimization, on/offboarding of applications, multi-domain integration, application integration, and associated technical and functional support. O&M support also extends to testing, validation support, and quality assurance.

Provide business transformation support to include process documentation, training, change management, and communications support

Systems Assessments:

o The Vendor must conduct a comprehensive assessment of multiple technology systems currently available and in use at the FBI to determine the optimal set of systems that best align with the FBI’s operational, strategic, and financial needs o Vendor must also provide a separate comprehensive assessment of multiple technology systems currently available in the market and in use at the FBI to determine the optimal set of systems that best align with the FBI’s operational, strategic, and financial needs. For example, the potential use of the TRIRIGA replacement, Maximo Real Estate and Facilities

(MREF)

o FBI will then coordinate with the Vendor on an agile implementation towards the optimal solution o Perform System evaluation: Identify, review, and compare multiple systems relevant to the

FBI’s functional requirements

Requirements Alignment:

o Assess each system’s ability to meet current and anticipated organizational needs, including scalability, interoperability, and compliance with applicable standards o Incorporate the potential use of mobile devices for on-the-go facilities management o Deliver an assessment that considers a dual-enclave approach: Secret/Air Gap and Unclassified

Cost analysis:

o Provide a detailed breakdown of ongoing license costs, subscription fees, and any other recurring expenses associated with each system o Evaluate maintenance and support costs, including upgrades, vendor support agreements, and internal resource requirements o Present a Total Cost of Ownership (TCO) analysis of the full lifecycle costs of each system, including acquisition, implementation, training, licensing, and maintenance

Risk assessment o Identify potential risks (financial, operational, technical) associated with each system o Propose mitigation strategies to address identified risks

Recommendation Report:

o Deliver a final recommendation report with a clear recommendation of the optimal system(s), supported by quantitative and qualitative analysis o Coordinate with the FBI on an agile implementation plan towards the optimal technology portfolio solution, focusing on a strategy and timeline to transition away from TRIRIGA by Sept 2027 as the priority

Deliverables o A written Assessment Report including system comparisons, cost models, and recommendation report o A Presentation of Findings to FBI stakeholders, highlighting key insights and rationale for the recommended system(s) o Supporting documentation of all data sources, assumptions, and methodologies used in the analysis

Performance Standards o The Vendor must ensure that all analyses are objective, evidence-based, and free from conflicts of interest o Recommendations must be actionable, financially sustainable, and aligned with the FBI’s strategic goals

All deliverables must be provided in both electronic and print-ready formats.

CAPABILITIES STATEMENT DELIVERABLE

The contractor must deliver a capabilities statement that includes a cover letter and technical approach as shown below.

A. Cover Letter The cover letter must include the following information:

Part I:

o Company name o Company address o Company phone number o Company email address o Company business size o Company POC for technical questions o Company POC for contractual questions o Confirmation company is active in SAM o Company UEID o Company NAICS Codes o Confirmation this is a commercial service o Does the company have a facility clearance o What is the company’s clearance level

Part II:

o Is the company on a Best-In-Class (BIC) Vehicle that this effort will fall under o Is the company on the FBI’s ITSSS-2 BPA o Does the company have a Federal Supply Schedule (FSS) o Is the company on any other existing Government-wide contract that this effort will fall under o Would the company need to subcontract any piece of this effort? If so, what percentage o Does the company anticipate any conflicts of interest if awarded this effort o What is the estimated cost to complete this effort o What contract type is recommended (FFP, T&M, LH) o What CLIN structure is recommended o The Government is seeking unlimited rights to all intellectual property/data. Please state any concerns the company may have and why

B. Technical approach Respondents should describe their approach and relevant experience to fulfilling the following requirements:

Technical Approach:

o Methodology for sustaining TRIRIGA operations and maintenance o Approach to testing, validation, and quality assurance o Strategy for business transformation support (process documentation, training, change management) o Framework for conducting system evaluations, cost analysis, risk assessments, and delivering recommendations

Relevant Experience:

o Past performance supporting TRIRIGA or similar enterprise facilities management systems o Experience with COTS, GOTS, and custom applications in federal or comparable environments o Demonstrated expertise in portfolio optimization, system integration, and lifecycle cost analysis o Examples of successful business transformation initiatives

Additional Information:

o Organizational capabilities and resources available to support the FBI’s requirements o Potential challenges and mitigation strategies o Recommendations for innovative approaches or industry best practices

Respondents should describe their ability to provide:

o Written assessment reports with system comparisons, cost models, and recommendations o Presentations of findings to FBI stakeholders o Supporting documentation of data sources, assumptions, and methodologies

REVERSE INDUSTRY DAY

Based on the review of submitted Capabilities Statements, the FBI may invite a limited number of vendors to participate in a Reverse Industry Day. The purpose of this event is to provide the Government with an opportunity to hear directly from industry representatives regarding challenges, best practices, and innovative approaches relevant to the FBI’s mission needs. Participation will be by invitation only and will not imply preference or advantage in any future procurement.

COMMUNICATION

The Contracting Officer (CO) and Contract Specialists (CS) must be the only point of contact for official communications regarding this announcement.

CO: Tammy Clark Email: Tjclark2@fbi.gov

CS: Daryl Slate Email: ddslate@fbi.gov

RFI SUBMITTAL INSTRUCTIONS:

All submissions must be unclassified. Respondents are encouraged to provide concise, relevant information that directly addresses the objectives outlined in this RFI.

Questions Questions regarding this announcement must be submitted by e-mail to the CO and CS no later than 11:00am CT, December 11, 2025. Questions will be formatted with subject line identifying the RFI Title.

Verbal questions will NOT be accepted. Questions will be answered by posting answers to the Sam.gov website by amendment to this RFI; accordingly, questions must NOT contain proprietary or classified information. The Government does not guarantee that all questions will be answered.

Capabilities Statement Capabilities Statement must be received by the CO/CS prior to 11:00am CT, December 23, 2025.