rfi_13370_notice_of_funding_for_federal_emergency_solutions_grant_esg.pdf

COUNTY OF SAN DIEGO HEALTH AND HUMAN SERVICES AGENCY

HOUSING AND COMMUNITY DEVELOPMENT SERVICES

Notice Of Funding Availability Emergency Solutions Grant (ESG) Program

Open Date: September 1, 2026

Close Date: September 30, 2026

Elizabeth Hernandez, Ph.D.

Interim Deputy Chief Administrative Officer, Health and Human Services Agency

David Estrella, JD Director, Housing and Community Development Services

3989 Ruffin Road • San Diego, CA • 92123-1815 • (858) 694-4885

SAN DIEGO COUNTY BOARD OF SUPERVISORS

Paloma Aguirre District 1 / Chair Pro Tem

Terra Lawson-Remer District 3 / Chair

Joel Anderson District 2

Monica Montgomery Steppe District 4 / Vice-Chair

Jim Desmond District 5

Ebony Shelton Chief Administrative Office

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Table of Contents Section One - Notice of Funding Availability

Introduction

Funding Available

Timeline

Conditions

Threshold Review

Proposal Review

Technical Assistance, Clarification and Addenda

Application Packages

Submittals

Section Two – Program and Funding Source

Emergency Solutions Grant (ESG) Program

Activities, Outputs and Outcomes

Eligible Applicants

Section Three – County Program Requirements

Initial Funding

A. Environmental Review

B. Insurance Requirements

On-Going Requirements

A. Insurance Requirements

B. Homeless Management of Information System (HMIS) Participation

C. Recordkeeping

Administration and Monitoring

A. Grant Awards

B. Disbursement of Funds

C. Funding Reallocations

D. Monitoring

Section Four – Application Requirements

Minimum Requirements

NOFA Application Package and Checklist

Application Package Requirements

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A. Board Resolution (Attachment A of the application package)

B. Articles of Incorporation and By-Laws (Attachment B of the application package)

C. Audited Financial Statements (Attachment C of the application package)

E. Position Descriptions (Attachment E of the application package)

F. Project Description (Attachment F in the application package)

G. Organizational/Staffing Chart (Attachment G of the application package)

H. ESG Program Budget (Attachment H of the application package)

EXHIBIT 1

NOFA Application Package Checklist

EXHIBIT 2

NOFA Application

EXHIBIT 3

Proposal Evaluation

EXHIBIT 4

Project/Program Budget

EXHIBIT 5

Sample Board Resolution

EXHIBIT 6

Full Insurance Requirements

EXHIBIT 7

Sample Contract Template

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Section One - Notice of Funding Availability

Introduction The County of San Diego (County) Health and Human Services Agency, Housing and Community Development Services (HCDS), is pleased to announce the release of this Notice of Funding Availability (NOFA) for the federal Emergency Solutions Grants (ESG) program. The County is accepting proposals from eligible organizations providing assistance to persons experiencing homelessness or at-risk of homelessness within the Urban County. The Urban County includes communities located in the unincorporated area of San Diego County and the cities of Coronado, Del Mar, Imperial Beach, Lemon Grove, Poway, and Solana Beach.

The ESG program provides funding to meet the following objectives:

1. Engage homeless individuals and families living on the street;

2. Improve the number and quality of emergency shelters for homeless individuals and families;

3. Help operate emergency shelters;

4. Provide essential services to shelter residents;

5. Rapidly re-house homeless individuals and families; and

6. Prevent families/individuals from becoming homeless.

Eligible ESG program components include the following categories:

1. Rapid re-housing for homeless individuals and families;

2. Emergency Shelters;

3. Street Outreach;

4. Homelessness prevention; and/or

5. Homeless Management Information System (HMIS).

Funding Available HCDS is making available approximately $340,000 in Fiscal Year 2027-28 ESG funds from HUD under this NOFA. These funds are available to non-profit organizations and public entities sponsoring eligible projects within the Urban County. HCDS will award one or more contracts through this solicitation to serve the entire Urban County.

Proposals must demonstrate a plan to provide services to eligible households throughout the Urban County, not just in specific areas. Emphasis should be placed on addressing the needs of areas within the Urban County identified by the Point in Time Count (PITC) as having the greatest unmet need.

The County of San Diego will provide a one-time in-kind match, as required by the funding source, for any programs awarded and all years covered under this NOFA. The previous requirement for ESG funding recipients to provide their own match is waived for the period covered under this NOFA.

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Timeline Below is the timeline for the NOFA. The County reserves the right to modify any of the dates in the schedule as deemed necessary.

Date Activity

September 1, 2026 NOFA Release

September 11, 2026 Technical Assistance Session

September 30, 2026 NOFA Application Due by 3:00 PM

November 2026 Award Notification

July 1, 2027 Contract(s) Begin

Conditions Applications for funding will be evaluated upon the information provided in response to the NOFA “Submittal Requirements.” HCDS reserves the right to negotiate, award contracts, limit the number of contracts awarded, and request additional information from applicants. Applicants are advised that in submitting their proposals they acknowledge and agree to the terms and conditions of this NOFA and to the accuracy of the information they submit in response. HCDS reserves the right to reject any and all submittals, waive irregularities in the submittal requirements, or cancel this NOFA at any time. All application packages become the property of HCDS. All submitted information will become public information and is subject to public inspection under the State of California Public Records Act.

In the event applications for funding exceed the amount of funding available, applications that meet all NOFA requirements and would otherwise be eligible for an award, may be placed on a waitlist for funding. HCDS may use the waitlist to award funds that become available for up to three years after the NOFA close date. HCDS reserves the right to request and evaluate additional information from waitlisted applicants prior to awarding funds to verify continued eligibility under the NOFA and applicable program requirements. HCDS is not required to issue funds to waitlisted applicants and reserves the right to issue a new NOFA in lieu of awarding funds to waitlisted applicants. Placement on the waitlist is NOT a commitment of funding from HCDS and is NOT an indication of a future award. Placement on the waitlist will NOT impact an applicant’s score if the project applies under future NOFAs.

The Applicant understands and agrees that the County has the right to withhold all information regarding this procurement until after contract award, including but not limited to the number received; competitive technical information; competitive price information; and the County evaluation concerns about competing proposals. Information releasable after award is subject to the disclosure requirements of the Public Records Act, California Government Code Section 6250 and following.

Applicants acknowledge that by submitting an application, under this NOFA, they are seeking benefit from a government entity. Applicants must acknowledge that all statements in their application are and will remain true; failure to comply with this commitment may violate the federal or State False Claims Acts.

NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore, pricing cannot be considered confidential/proprietary.

Threshold Review Proposals are subject to preliminary review for threshold criteria. Threshold review will include a review of Minimum Requirements and application package completeness. Applicants providing incomplete or ineligible proposals will be notified. For incomplete or ineligible proposals, HCDS

7 | P a g e reserves the right to either request clarification information or notify the applicant that the proposal has been rejected.

Proposal Review After proposals are submitted, the NOFA Review Panel will evaluate them in accordance with the criteria outlined in Exhibit 3 of this NOFA and ensure they align with the priorities set forth in the County of San Diego Consortium Plan and San Diego’s CoC Community Standards.

The 2025-2029 Consolidated Plan goals include:

1. Invest in housing options that both expand the affordable housing stock and increase efficiency and affordability within the existing housing supply.

2. Strengthen and support housing stability amongst the region’s most vulnerable populations by supporting programs across the homeless to housed continuum.

3. Improve quality of life throughout communities by improving access to vital services, community infrastructure, and economic development opportunities.

Technical Assistance, Clarification and Addenda HCDS will host a technical assistance session on the overview of the ESG NOFA and answer questions on September 11, 2026, from 10am – 11am via TEAMS. Those who are deaf or hard of hearing may contact the department at (800) 735-2929 or send a request to Community.Development@sdcounty.ca.gov for further assistance.

Meeting Link: Join the Technical Assistance Session Meeting ID: 219 526 454 345 403 Passcode: th7Xn67j

Email questions or requests for clarifications regarding this NOFA to Community.Development@sdcounty.ca.gov no later than September 18, 2026.

Changes to the NOFA and/or the submittal requirements, if any, will be made and issued in the form of an addendum posted on the HCDS website, and sent to all organizations requesting ESG NOFA alerts through BuyNet and the County of San Diego email distribution list.

Application Packages ESG NOFA application packages can be accessed on the HCDS website and BuyNet.

Submittals Please submit the complete and signed application proposals in electronic format. All electronic copies must be emailed by 3:00 PM on Monday, September 30, 2026.

To submit the application, use a secure electronic document management system (such as SharePoint, OneDrive, or Dropbox) and send it to: Community.Development@sdcounty.ca.gov.

Documents should be organized and named in accordance with the NOFA Application Checklist.

Applications submitted for consideration must be complete. If any information requested in the NOFA is not applicable, indicate the section with “N/A”.

Applicants who do not submit the application on or before the application deadline will be deemed non-responsive. Late submissions will not be considered.

https://www.sandiegocounty.gov/content/sdc/sdhcd/nppr/plans-policies-reports.html https://live-rtfhsd.pantheonsite.io/wp-content/uploads/2023/07/San-Diego-CoC-Community-Standards-Updated-June-2021.pdf mailto:Community.Development@sdcounty.ca.gov https://teams.microsoft.com/meet/219526454345403?p=TFSyayYjOooPxvn4dW https://teams.microsoft.com/meet/219526454345403?p=TFSyayYjOooPxvn4dW mailto:Community.Development@sdcounty.ca.gov https://www.sandiegocounty.gov/content/sdc/sdhcd.html https://buynet.sdcounty.ca.gov/ https://service.govdelivery.com/accounts/CASAND/subscriber/new https://www.sandiegocounty.gov/sdhcd/ https://buynet.sdcounty.ca.gov/ mailto:Community.Development@sdcounty.ca.gov

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Section Two – Program and Funding Source

Emergency Solutions Grant (ESG) Program The Emergency Solutions Grant (ESG) is a federal program designed to provide funding for the prevention of homelessness and to help those who are experiencing homelessness. The ESG program aims to promote a comprehensive approach to addressing homelessness through various support services governed by 24 CFR Part 576, which outlines the program's requirements and eligibility criteria for funding. Refer to HUD’s ESG Program Components Quick Reference for more information. HUD requires every CoC to have adopted written standards that govern the provision of CoC and ESG funded programs, refer to the San Diego CoC Community Standards which sets minimum system and project level expectations for CoC and ESG programs.

Activities, Outputs and Outcomes The County of San Diego seeks to enhance ESG program outcomes through efficient resource use and evaluation of community benefits beyond project lifetimes. Subrecipients will be required to report on three key data elements throughout their contract duration:

Activities: Refers to a specific task, action, or intervention to achieve a desired goal/outcomes aimed at addressing homelessness and supporting those in need. Eligible ESG program activities include as follows. Due to the limited amount of ESG funds available, applications for rehabilitation, renovation or conversion will not be accepted at this time.

SUMMARY OF ESG ELIGIBLE PROJECT COMPONENTS

Project Component

Main Eligible Activities

Emergency Shelter1 These activities are designed to increase the quantity and quality of emergency shelters provided to homeless people, through the renovation of existing shelters or conversion of buildings to shelters, paying for the operating costs of shelters, and providing essential services. § 576.102.

Activity Type/Eligible Costs: Essential Services and Shelter Operations.

Refer to 24 CFR 576.102.

Essential Services: Case management, Outpatient Health and Mental Health Services, Substance Abuse Treatment, Child Care, Education Services, Employment Assistance/Job Training, Life Skills Training, Legal Services, Transportation, and other Services for Special Populations.

Shelter Operations: Maintenance, Rend, Security, Fuel, Equipment, Insurance, Utilities, Food, Furnishings, Supplies, Hotel/Motel Vouchers.

Rapid Re-Housing Assistance

These activities are designed to move homeless people quickly to permanent housing through housing relocation and stabilization services and short- and/or medium-term rental assistance. § 576.104 Activity Type/Eligible Cost: Rental Assistance, Housing Relocation, and

Stabilization Services. Refer to 24 CFR 576.103, 576.105 and 576.106.

Rental Assistance: Short: Up to 3 months, Medium: 4-24 months. Tenant- Based Rental Assistance and Project-Based Rental Assistance.

Financial Assistance: Moving Costs, Rent Application Fees, Security Deposits, Last Month’s Rent, Utility Deposit and Utility Payment. Assistance may also include a one-time payment of rental arrears for up to 6 months.

Services: Housing Search, Housing Placement, Housing Stability, Mediation, Legal Services, Credit Repair, Budgeting, Money Management.

Street Outreach2 These activities are designed to meet the immediate needs of unsheltered homeless people by connecting them with emergency shelter, housing, and/or critical health services. § 576.101.

Activity Type/Eligible Cost: Essential Services. Refer to 24 CFR 576.101.

https://www.ecfr.gov/current/title-24/subtitle-B/chapter-V/subchapter-C/part-576#576.400 https://www.hudexchange.info/resources/documents/ESG-Program-Components-Quick-Reference.pdf https://live-rtfhsd.pantheonsite.io/wp-content/uploads/2023/07/San-Diego-CoC-Community-Standards-Updated-June-2021.pdf https://www.ecfr.gov/current/title-24/section-576.102 http://www.ecfr.gov/cgi-bin/text-idx?SID=87ceaf38685ae629b00e5a974d851423&node=pt24.3.576&rgn=div5 https://www.ecfr.gov/current/title-24/section-576.104 http://www.ecfr.gov/cgi-bin/text-idx?SID=87ceaf38685ae629b00e5a974d851423&node=pt24.3.576&rgn=div5 https://www.ecfr.gov/current/title-24/section-576.101

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Essential Services: Engagement, Case management, Emergency Health and Mental Health Services, and Transportation.

Homelessness Prevention

These activities are designed to prevent an individual or family from moving into an emergency shelter or living in a public or private place not meant for human habitation, through housing relocation and stabilization services and short- and/or medium-term rental assistance. § 576.103.

Activity Type/Eligible Cost: Rental Assistance, Housing Relocation, and Stabilization Services. Refer to 24 CFR 576.103, 576.105 and 576.106.

Rental Assistance: Short: Up to 3 months, Medium: 4-24 months. Tenant- Based Rental Assistance and Project-Based Rental Assistance.

Financial Assistance: Moving Costs, Rent Application Fees, Security Deposits, Last Month’s Rent, Utility Deposit and Utility Payment. Assistance may also include a one-time payment of rental arrears for up to 6 months.

Services: Housing Search, Housing Placement, Housing Stability, Mediation, Legal Services, Credit Repair, Budgeting, Money Management

HMIS3 These activities are designed to fund ESG recipients’ and subrecipients’ participation in the HMIS collection and analyses of data on individuals and families who are homeless and at-risk of homelessness. § 576.107.

Activity Type/Eligible Cost: HMIS. Refer to 24 CFR 576.107.

HMIS: Grant funds may be used for certain costs for contributing to and managing the HMIS system and comparable database costs.

1 Due to the limited amount of ESG funds available, rehabilitation, renovation or conversion will not be accepted at this time.

2 ESG regulations limit street outreach and emergency shelter activities (combined) to no more than 60% of the fiscal year grant.

3 HMIS participation is required as a project component within all proposals but may not be the sole project component.

Outputs: Outputs refer to the direct, measurable results produced through ESG‑funded program activities. Subrecipients must report quantifiable outputs that reflect the volume of services delivered.

Required output metrics include, but are not limited to:

o Number of individuals served o Number of bed nights provided o Number of low-income households served (≤ 30% AMI) o Number of services delivered o Number of referrals made

Example: A shelter provides 3,600 bed nights over the contract term.

Outcomes: Outcomes refer to the measurable impacts or changes achieved as a result of program activities and associated outputs. Outcomes demonstrate the program’s effectiveness in addressing and reducing homelessness. Key performance outcomes may include, but are not limited to:

o Permanent housing placements o Retention of housing o Successful eviction prevention o Increased service utilization o Client satisfaction

Example: Eighty‑five percent of households placed into permanent housing remain stably housed after six months.

HMIS Data Quality and Reporting: Subrecipients must use Homeless Management Information System (HMIS) or a comparable database for victim service providers. They will be required to report performance metrics as a part of their Monthly Progress Reports (MPRs) and the Consolidated Annual Performance and Evaluation Report (CAPER).

https://www.ecfr.gov/current/title-24/section-576.103 http://www.ecfr.gov/cgi-bin/text-idx?SID=87ceaf38685ae629b00e5a974d851423&node=pt24.3.576&rgn=div5 https://www.ecfr.gov/current/title-24/section-576.107 http://www.ecfr.gov/cgi-bin/text-idx?SID=87ceaf38685ae629b00e5a974d851423&node=pt24.3.576&rgn=div5

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Eligible Applicants Eligible applicants under this NOFA include nonprofit organizations and public agencies that are in good standing and demonstrate the capacity to manage federal funds and provide housing and supportive services in compliance with program requirements.

Service Jurisdiction: Applicants must be capable of delivering ESG-funded activities projects that serve populations within the Urban County (composed of the County unincorporated area and the cities of Coronado, Del Mar, Imperial Beach, Lemon Grove, Poway, and Solana Beach).

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Section Three – County Program Requirements

Initial Funding The following items must be completed prior to funding:

A. Environmental Review All projects awarded ESG funds are subject to an environmental review conducted by the County of San Diego Department of Public Works before execution of a contract. Projects may be subject to CEQA or NEPA reviews, depending on their scope and activities. A project may not begin until final environmental review is complete and a Notice to Proceed is issued, regardless of whether the work would be accomplished with federal funds or other matching funds.

Failure to comply will jeopardize the availability of HUD funds for the project.

B. Insurance Requirements Proof of insurance meeting these requirements must be submitted to HCDS ten (10) days prior to contract execution. Please refer to Exhibit 6 for full Insurance requirements.

• General Liability Insurance:

Funding recipients must obtain and provide evidence of general liability insurance in the amount of $2,000,000 per occurrence for bodily injury, personal injury, and property damage. The General Aggregate limit shall be $4,000,000.

• Automobile Liability Insurance:

Funding recipients must obtain and provide evidence of automobile liability insurance in the amount of $1 million per each accident for bodily injury and property damage.

• Endorsement of General Liability and Automobile Insurance:

Each Subrecipient must name the County of San Diego as an additional insured on their general liability and automobile insurance policies.

• Workers’ Compensation, as required by the State of California and Employer’s Liability Insurance:

Depending on the contract scope of work, County retains the right to modify insurance requirements to provide adequate protection against the risk undertaken by Subrecipient. Contract Bonds may need to be included in the funding recipient’s insurance coverage.

On-Going Requirements The following requirements must be met for continued funding:

A. Insurance Requirements Subrecipients must maintain insurance coverage as outlined above through the duration of the contract. Additional insurance requirements may be assigned at time of contract depending on the scope of work.

B. Homeless Management of Information System (HMIS) Participation Subrecipients will assure compliance with all HUD record-keeping provisions, including use of the HMIS for clients served by ESG-funded programs. The cost of complying with this requirement must be reflected in the project budget.

C. Recordkeeping Subrecipients must establish and maintain documentation for all administrative functions and financial transactions related to the utilization of ESG funds. These items include but are not limited to program guidelines, beneficiary data, original invoices, contracts, receipts, and bank https://www.hudexchange.info/programs/hmis/

13 | P a g e statements. Subrecipients must ensure that all ESG funds are used for eligible, approved, and allowable activities. Participants must meet HUD's definition of homelessness or at risk of homelessness. Subrecipients are responsible for ensuring documentation of eligibility and services provided.

The ESG recordkeeping and reporting requirements state that for each individual and family determined ineligible to receive ESG assistance, the record must include documentation of the reason for that determination. (Refer to 24 CFR § 576.500(d)).

Administration and Monitoring HCDS is the administrative and monitoring agency for projects awarded through this NOFA.

Note the following project funding conditions:

A. Grant Awards Under this NOFA, HCDS will award ESG funds in the form of contracts. It is anticipated that executed contract(s) will be effective July 1, 2027.

Contracts will be awarded for one year, with two one-year options periods to extend the contract, based on performance and funding availability.

B. Disbursement of Funds HCDS distributes funds through a reimbursement process. Expenses incurred prior to the effective date of the executed contracts are not eligible for reimbursement. Billing for reimbursement must be submitted in accordance with contract specifications and in compliance with, 2 CFR Part 200.

C. Funding Reallocations ESG funds are subject to strict expenditure requirements. Subrecipients are expected to expend funds within the 12-month contract term. HCDS reserves the right to reallocate funds from one approved project to another, to a new activity, or to cancel fund reservations at its discretion if projects are not performing satisfactorily (as determined by HCDS) or if there are anticipated funds that will not be spent prior to fiscal year end.

D. Monitoring HCDS reserves the right to monitor the program/project for compliance with contract scope and ESG regulations throughout the contract term. Records must be retained for at least five years from the date of the contract closeout. This retention period is essential for ensuring compliance with federal regulations and for facilitating potential audit. Failure to maintain adequate documentation may result in repayment of funds.

E. Nondiscrimination and Equal Opportunity (24 CFR § 574.603):

Subrecipients must comply with:

a. Fair housing requirements under the Americans with Disabilities Act.

b. Affirmative outreach procedures to ensure all eligible persons are aware of available assistance.

c. Protections under the Violence Against Women Act (VAWA), ensuring survivors of domestic violence are not denied housing or evicted solely due to their victim status.

F. Housing Quality Standards All ESG assisted housing will be required to meet minimum habitability standards under 24

CFR 576 and 24 CFR 5.703, including functioning plumbing and electrical systems, adequate space, structural integrity, protection from environmental hazards, and carbon monoxide and smoke detectors in accordance with local codes. Furthermore, for units built before 1978, https://www.ecfr.gov/current/title-24/subtitle-B/chapter-V/subchapter-C/part-576 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II https://www.ecfr.gov/current/title-24/section-574.603

14 | P a g e compliance with the Lead Safe Housing Rule (24 CFR Part 35) and the EPA’s Renovation, Repair, and Painting (RRP) Rule is mandatory to prevent lead exposure, particularly for households with children under six.

G. Compliance with All Other Applicable Statutes and Local Policies Subrecipients must adhere to all applicable federal statutes, HUD regulations, program agreements, national policy directives, including key Executive Orders relevant to the ESG program.

H. Contract Template Applicants should review the Sample Contract Template included in the attachments to this NOFA. This is provided for guidance only and may be revised. While certain provisions may or may not apply to specific awards, the contract terms are fixed and will only be modified where required by the awarded activity, regulatory or legal changes, or County policy updates.

All final contract documents are subject to formal County approval and are nonnegotiable.

Please refer to Exhibit 7 for contract template.

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Section Four – Application Requirements

Minimum Requirements To be considered eligible for review, the proposal must meet the following requirements:

• The applicant is a non-profit organization and/or public entity.

• The project provides services which are consistent with the County’s Consolidated Plan and the San Diego CoC Community Standards.

• The project serves persons experiencing homelessness or at risk of homelessness.

• The project serves residents whose incomes are at or below 30% of the AMI, refer to HUD Income Limits for the County of San Diego – Effective April 2026.

• The project must serve residents of the Urban County.

• Applicants must have:

o A valid DUNS number (or Unique Entity Identifier) o Active registration in SAM.gov.

• Complete application with required attachments.

NOFA Application Package and Checklist Applicants must complete and submit the NOFA Application Package Checklist (Exhibit 1), the NOFA Application package (Exhibit 2), and all other required attachments.

Applications must provide clear and concise information, presented in the order outlined below, to facilitate a thorough evaluation. The narrative response to the submittal requirements must not exceed twenty-five (25) pages, excluding attachments. Attachments are meant to provide supplemental documentation and should not be used to extend the narrative beyond the page limit.

When referencing attachments, clearly indicate the relevant section(s) of the narrative to which the attachment applies. The County is not obligated to review materials beyond the 25-page narrative limit or search for attachments for additional information.

Application Package Requirements To complete the NOFA Application, refer to the completed NOFA Application Package Checklist (Exhibit 1). The application (Exhibit 2) must include the following items as attachments, as specified in the checklist:

A. Board Resolution (Attachment A of the application package) An applicant must submit a resolution from its governing body authorizing the submittal of a proposal. This resolution must identify the parties authorized to execute documents on behalf of the organization. Please refer to Exhibit 5 – Sample Board Resolution for guidance.

B. Articles of Incorporation and By-Laws (Attachment B of the application package) An applicant must include current Articles of Incorporation and By-Laws for the organization.

C. Audited Financial Statements (Attachment C of the application package) Agencies receiving ESG funds are required to submit an independent audit or an A133 single audit.

• Agencies expending less than $1,000,000 of federal funds annually must submit an independent audit of their organization’s financial statements.

• Agencies expending $1,000,000 or more of federal funds must meet all federal single audit requirements as outlined in 2 CFR Part 200. A single audit includes a financial audit and an audit of compliance with federal regulations

An applicant must submit the following information for the last two (2) fiscal years of their organization.

https://www.huduser.gov/portal/datasets/il/il2024/2024summary.odn?STATES=6.0&INPUTNAME=METRO41740M41740*0607399999%2BSan+Diego+County&statelist=&stname=California&wherefrom=&statefp=06&year=2026&ne_flag=&selection_type=county&incpath=&data=2026&SubmitButton=View+County+Calculations

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• Audited financial statements of the entire organization with the applicable notes.

• Independent Auditor’s Report on Compliance and Internal Control over Financial Reporting based on an Audit of the Financial Statements in Accordance with Government Accounting Standards.

• Independent Auditor’s Statement of Findings and Questioned costs.

D. Cost Allocation Plan (Attachment D of the application package) An applicant must submit a cost allocation plan that clearly demonstrates how direct and indirect costs are shared between the project and other agency projects.

E. Position Descriptions (Attachment E of the application package) An applicant must provide position descriptions for all proposed staffing positions funded by the project.

F. Project Description (Attachment F in the application package) An applicant must provide a detailed description of the proposed project such as the following:

• Detailed description of work to be performed, components to be undertaken, or services to be provided.

• Describe specifically how the requested ESG funds will be used.

• Describe how this project will benefit persons experiencing homelessness or those at risk of homelessness.

• Describe the problem(s) or need(s) that the proposed project is intended to address.

• Describe how program activities will be tracked throughout the project and identify key performance indicators such as outputs that will be used to assess program outcomes as referenced in Section Two.

G. Organizational/Staffing Chart (Attachment G of the application package) An applicant must include their organizational/staffing chart that describes the overall organization and illustrates the relationship of the proposed project with other organizational divisions, programs, and sections. Indicate the lines of organizational management, authority, and responsibility. The staffing chart identifies program staff positions (by name and title, if known) and reporting responsibilities. Applicant must include resumes for staff who are currently employed by the applicant.

H. ESG Program Budget (Attachment H of the application package) Applicants must complete Exhibit 4 - Project/Program Budget. Award recipients will need to prepare a detailed budget as part of the contract development process. Provide a detailed breakdown of how ESG funds will be allocated across eligible services, ensuring each expense is clearly itemized and aligned with program requirements.

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EXHIBIT 1

NOFA Application Package Checklist

Please complete the following checklist and submit it with your application and all required attachments in the order listed below.

Application Components to Submit Cover Page Table of Contents Proposal

Requirements for Submittal NOFA Application (Exhibit 2)

Attachment A – Board Resolution (Exhibit 5) Attachment B – Articles of Incorporation and By-Laws Attachment C – Audited Financial Statements Attachment D – Cost Allocation Plan Attachment E – Position Descriptions Attachment F – Project/Program Description Attachment G – Organizational/Staffing Chart Attachment H – Project/Program Budget (Exhibit 4)

Project/Program Title: _____________________________________________________

Name of Organization: ____________________________________________________

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EXHIBIT 2

NOFA Application Please ensure that all sections of this application are completed fully and accurately.

APPLICANT INFORMATION

Agency Name:

Address:

City, State, Zip:

Phone Number:

Website Address:

Federal Tax Identification Number (TIN):

Unique Entity Identifier (UEI):

REPRESENTATIVE AUTHORIZED TO SIGN OFFER

Authorized Representative Name:

Authorized Representative Title:

Authorized Representative Phone Number:

Authorized Representative Email Address:

AUTHORIZED POINT OF CONTACT (POC)

(If different from Authorized Representative)

POC Name:

POC Title:

POC Phone Number:

POC Email Address:

PROGRAM/PROJECT TITLE: ___________________________________________________________

ORGANIZATIONAL STATUS: Check one of the following: Project will be carried out by:

Non-Profit Organization Public Entity Other: ____________________

Does the agency expend $1,000,000 or more a year in federal funds? Yes No

SUMMARY OF FUNDING REQUEST (List by funding activity):

List each activity for which your agency is requesting ESG funds and indicate the dollar amount requested for each activity for the full contract. A separate application must be submitted for any activity that serves a different project/program title not identified in Exhibit 1.

TYPE OF ESG ACTIVITY (Please check all that apply):

Total Amount

Requested

Rapid Re‑Housing (RRH)

Homelessness Prevention (HP)

Street Outreach (SO)

Emergency Shelter (ES)

Homeless Management Information System (HMIS)

TOTAL REQUEST $

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Service Delivery Location(s): _____________________________________________________

If proposing multiple ESG activities (e.g., RRH + SO + HP), clearly identify which services occur at which service site(s).

1. PROJECT INFORMATION:

For more information on the ESG program requirements, activities, outputs, and outcomes, please refer to Section Two - Program and Funding Source. Attach pages as necessary to address the following:

A. Program Description Applicants must provide the following program-specific information in a concise form.

1. Program Model and Service Approach (Max: 1500 Characters)

Describe the program proposed and provide details of the activities your organization will implement under this proposal. Your response should include a timeline of implementation, goals and objectives, specific interventions or tasks to achieve these goals, and an explanation of how the proposed activities align with overall objectives of the ESG program.

Include any established eligibility criteria outside of ESG regulations that participants will be required to meet to access the proposed program and how long clients are expected to be provided the proposed service(s).

2. Please include how the organization plans to track activities, measure outputs, and evaluate outcomes for the proposed project. (Max: 1200 Characters)

a) Outputs: Outline the measurable results expected for each proposed service or activity.

Include the average number expected per month and/or the total number to be served per year. Provide examples of metrics (e.g., number of participants served, bed nights provided) and how data will be collected. Indicate the method used to determine the projected averages for individuals/households served.

b) Outcomes: Define the specific, measurable, achievable, realistic, and time-specific (SMART) outcomes aimed to achieve. Describe the methods for assessing these outcomes and how the organization will ensure data accuracy.

c) Reporting: Explain how the organization will compile and present this information in the monthly and quarterly progress reports, ensuring clarity and alignment with the County’s requirements.

3. Annual Service Commitments – Number of households (HH)/persons to be served annually by component:

Rapid Re‑Housing (RRH): # Served: _____ Unit Type: Individual Households Homelessness Prevention (HP): # Served: _____ Unit Type: Individual Households Street Outreach (SO): # Served: _____ Unit Type: Individual Households Emergency Shelter (ES): # Served: _____ Unit Type: Individual Beds

4. Housing Navigation and Case Management Approach. (Max 800 Characters) Provide a brief description of the agency’s housing navigation strategy, including landlord engagement. How will your proposed program ensure, or support participants remain housed with assistance provided? Identify detail of frequency of client contacts, staff-to-client ration, and roles of key staff.

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5. Services Provided:

Identify which services your program will deliver under this proposal (check all that apply):

Housing search/placement Housing stability case management Rental assistance (short‑term / medium‑term / both) Mediation/legal services Credit repair/budgeting support Street-based engagement Other (specify): _______________________________________________ Other (specify): _______________________________________________

6. Additional Unique Program Components. (Max 500 Characters)

List any unique service elements (e.g., integrated medical care, Street Medicine, partnership-based service delivery).

B. Project Need

1. Target Population – Describe the target population or subpopulation and how they are accessed. Describe how the project benefits persons experiencing homelessness or at-risk of homelessness. Explain how the project will address the needs of the population. Describe challenges and barriers and how those will be overcome. How will your program accept referrals. (Max: 800 Characters).

2. Geographic Area – Describe the characteristics of the population to be served (e.g., youth, seniors, persons with disabilities, etc.) and the geographic area to be benefited. (Max: 500 Characters).

3. Consolidated Plan & San Diego CoC Community Standards – Describe how the project is consistent with the priorities outlined in the County of San Diego Consortium Consolidated Plan. Identify which of the Consolidated Plans goal(s) and objective (s) the project will help accomplish. Identify which special needs and disabled population(s) will be served in accordance with the consolidated plan. How will your project utilize and abide by the San Diego CoC Community Standards to include Coordinated Entry System (CES) where applicable. (Max: 800 Characters).

2. APPLICANT EXPERIENCE:

Attach pages as necessary to describe the following:

A. Describe in detail the organization’s experience in developing, implementing, and evaluating the proposed project or comparable projects. (Max: 800 Characters)

B. Describe in detail the organization’s experience with government contracts including any corrective action that may have been taken. (Max: 800 Characters)

C. Provide a complete organizational/staffing chart that illustrates organizational management, authority, and responsibility. Identify project staff (including title and FTE) and demonstrate the lines of accountability and reporting responsibility for the proposed project.

D. Describe position descriptions for the proposed staffing of the project and include a resume of staff and consultants assigned to the project including the Executive Director/Chief Executive Officer.

https://www.sandiegocounty.gov/content/dam/sdc/sdhcd/docs/cd/San-Diego-County-Consolidated-Plan-FINAL.pdf https://www.sandiegocounty.gov/content/dam/sdc/sdhcd/docs/cd/San-Diego-County-Consolidated-Plan-FINAL.pdf

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3. FISCAL CAPACITY:

A. Include the last two (2) fiscal years’ Audited Financial Statements of the entire organization with the applicable notes, Independent Auditor’s Report on Compliance and Internal Control over Financial Reporting based on an Audit of the Financial Statements in Accordance with Government Accounting Standards and Independent Auditor’s Statement of Findings and Questioned costs. Please refer to Section Four – Application Requirements.

B. Provide a detailed cost allocation (consistent with 2 CFR Part 200) plan that clearly demonstrates how direct and indirect costs are shared between the project and other agency projects. (Max:

800 Characters)

4. ESG PROGRAM BUDGET:

A. Applicants must complete Exhibit 4 - Project/Program Budget. Provide a detailed breakdown of how ESG funds will be allocated across eligible services, ensuring each expense is clearly itemized and justified in accordance to program requirements.

B. Provide a brief budget narrative summarizing how the overall budget supports your proposed program, including how costs are allocated across ESG components and fiscal years, and how the budget aligns with your service commitments and planned activities. If applicable, identify any other funding source that is also being utilized to support the total cost of the proposed program.

Budget must reflect actual costs required to implement the proposed scope of work and must comply with ESG cost eligibility under 24 CFR 576. (Max: 1000 Characters).

5. CERTIFICATION:

The undersigned certifies under penalty of perjury that all statements made in this proposal are true and correct to the best of the undersigned's knowledge.

Authorized Signature Typed Name

Title Date Signed

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EXHIBIT 3

Proposal Evaluation The following criteria will be used to evaluate and score each proposal based on the information provided in the Application.

PROJECT/PROGRAM PROPOSAL EVALUATION REVIEW

1. Does the proposal clearly describe the program, including specific activities to be implemented, timeline, ESG eligible project components, and how these activities align with the overall objectives of the ESG program? Does the applicant clearly identify the goals and objectives associated with each activity along with tasks or interventions required to achieve them? Does the applicant clearly identify the expected duration of service(s) and any unique service/component that strengthen the program or enhance service quality, reach, or effectiveness?

2. Does the applicant clearly explain how the organization will track, measure, and report results for the proposed project? Did the applicant outline their project expected outputs, outcomes, and reporting methods to track activities, measure results, and evaluate the project's effectiveness?

3. Are projected households/persons served clearly stated and realistic? Are service levels appropriate for program design and capacity?

4. Does the applicant clearly describe the staffing model, frequency of contact, staff ratios, and roles? Does the applicant clearly describe the housing navigation and landlord engagement strategy, including how they will support participants in remaining housed? Does the applicant identify eligibility criteria outside ESG regulations and demonstrate that such criteria are reasonable, nondiscriminatory, and consistent with ESG requirements.

B. Project Needs

1. Target Population – Does the applicant describe the target population or subpopulation and how they are accessed? Does the applicant clearly describe how referrals will be accepted and does the referral process align with CES and community standards? Do they explain how the project benefits persons experiencing homelessness or at-risk of homelessness? Does it address the needs of the population? Does it describe challenges, barriers and strategies for how to overcome?

2. Geographic Area – Does the applicant describe the location? Does the project benefit the needs of Urban County Residents? Will the project provide services to the entire Urban County? Will the project provide more than one high-priority service to the entire Urban County?

3. Consolidated Plan/CoC Standards – Does the applicant demonstrate how the proposal meets with the priorities outlined in the County of San Diego’s Consolidated Plan and required CoC Community Standards to include CES utilization when applicable.

C. Applicant Experience

1. Agency/Program Experience – Does the applicant describe in detail the agency/program experience in developing, implementing, and evaluating the proposed project or comparable project?

2. Government Contracts – Does the applicant have any experience with government contracts for similar projects? Have there been any corrective actions and were they resolved? If none, does the applicant have other contracts for similar projects?

3. Organizational/Staffing Chart – Did the applicant include an organizational/staffing chart? Does the chart illustrate organizational management, authority, and responsibility? Does the chart identify program staff (including title and FTE) and demonstrate the lines of accountability and reporting responsibility for the proposed project?

4. Position Descriptions – Does the applicant provide position descriptions for the proposed staffing of the project? Do the position descriptions reflect the proposed project? Does the applicant provide a résumé for the Executive Director/Chief Executive Officer? Does the résumé demonstrate capacity/experience to support the project?

D. Fiscal Capacity

1. Audited Financials – Does the applicant provide last two (2) fiscal years’ Audited Financial Statements of the entire organization with the applicable notes, Independent Auditor’s Report on Compliance and Internal Control over Financial Reporting based on an Audit of the Financial Statements in Accordance with

A. Project Description

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Government Accounting Standards and Independent Auditor’s Statement of Findings and Questioned costs?

2. ESG Cost Allocation Plan – Does the applicant provide a detailed cost allocation plan that clearly demonstrates how direct and indirect costs are shared between the project and other agency projects? Is it consistent with 2 CFR Part 200?

E. Project/Program Budget

1. Does the applicant provide a complete and accurate project/program budget, including all required expense categories (staffing, operations, direct client assistance, and other eligible costs)? Are totals consistent with the Summary of Budget? Does the budget comply with ESG cost eligibility requirements and federal guidelines? Are administrative costs within allowable limits? Does the applicant provide clear justifications for all line items?

2. Does the budget narrative align with the Exhibit 4 Project/Program Budget and demonstrate that costs are necessary, reasonable, and appropriate for the proposed activities? Does the budget align with the proposed program model, activities, service levels, and staffing structure described in the application?

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EXHIBIT 4

Project/Program Budget Complete budget with planned program expenses for the full year. Include accurate amounts for staffing, operations, direct client assistance, and any other eligible categories. Total your income and expenses to ensure they align with your proposed activities. Review to make sure all costs are allowable under ESG guidelines and reflect the project you’re proposing. Add necessary pages or line items as applicable.

Notes:

1. ESG regulations limit street outreach and emergency shelter activities (combined) to no more than 60% of the fiscal year grant.

2. HMIS participation is required by the Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act).

AGENCY NAME: ___________________________________________________________________

PROGRAM/PROJECT NAME: ________________________________________________________

Administrative Costs (Max:

7% of total grant) Budget Line-Item Description:

FY 27-28

Budget Request

FY 28-29

Budget Request

FY 29-30

Budget Request

Justification/Expense Detail

PERSONNEL:

Executive Salaries

Program Support (HR, payroll)

Fringe Benefits

Personnel Subtotal:

NON-PERSONNEL:

Rent and utilities

Office Supplies

IT Support

Monitoring/Audits

Other (Specify):

Other (Specify):

Non-Personnel Subtotal:

Administrative Costs Total

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Emergency Shelter Budget Line-Item Description:

FY 27-28

Budget Request

FY 28-29

Budget Request

FY 29-30

Budget Request

Justification/Expense Detail

PERSONNEL:

Case Manager/Direct Service Salaries

Fringe Benefits

Personnel Subtotal:

NON-PERSONNEL:

Supplies

HMIS

Food

Security

Rent and utilities

Supportive Services

Other (Specify):

Other (Specify):

Non-Personnel Subtotal:

Emergency Shelter Total

Street Outreach Budget Line-Item Description

FY 27-28

Budget Request

FY 28-29

Budget Request

FY 29-30

Budget Request

Justification/Expense Detail

PERSONNEL:

Case Manager/Direct Service Salaries

Fringe Benefits

Personnel Subtotal:

NON-PERSONNEL:

Transportation

Supportive Services

HMIS

Other (Specify):

Other (Specify):

Non-Personnel Subtotal:

Street Outreach Total

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Rapid Re-Housing Assistance Budget Line-Item Description

FY 27-28

Budget Request

FY 28-29

Budget Request

FY 29-30

Budget Request

Justification/Expense Detail

PERSONNEL:

Case Manager/Direct Service Salaries

Fringe Benefits

Personnel Subtotal:

NON-PERSONNEL:

Rental Assistance

Security Deposits

Utility Payments

Moving Costs

HMIS

Other (Specify):

Other (Specify):

Non-Personnel Subtotal:

Rapid Re-Housing Assistance Total

Homeless Prevention Budget Line-Item Description

FY 27-28

Budget Request

FY 28-29

Budget…