RFI 0001109 Photographic Equipment and Supplies.pdf

Request for Information (RFI) : RFI-NAPU- Photographic Supplies and Equipment– RFI 0001109

U.S. Department of Justice

Federal Bureau of Investigation

National Acquisition Programs Unit

935 Pennsylvania Ave., NW

Washington, DC 20535-0001

December 1, 2022

Federal Bureau of Investigation (FBI), Operations Project Unit (OPU), Laboratory Division (LD) is seeking product information and availability with the submission of this Request for Information (RFI). This is

NOT a Request for Quote (RFQ). This is a Request for Information (RFI) for Photographic Supplies and

Equipment in accordance with Federal Acquisition Regulation (FAR) Subpart 6.302-1. The equipment and supplies are needed for the expedition of forensic cases and emergency response missions. As such, vendors responding to this RFI, should be aware that the expected response time of (5) days minimum shipping upon receipt of delivery orders. The awarded BPA will allow for Technical Refreshes. Substitutes for any items listed must be highlighted in yellow with a comment listed on the side. Acceptance of substitute items must be approved and accepted by the customer.

Products sort for pricing for this RFI:

See Attachment 1, Product List of Photographic Supplies and Equipment

Place of Delivery:

The Contractor shall be required to deliver Photographic Supplies and Equipment, Freight on Board

(F.O.B.) Destination, as directed by Call Orders (50 states). Vendor must be able to ship requested items out within (5) days of receipt of BPA Call.

Time of Delivery:

Deliveries are to be overnight to destination and after receipt of electronic, written, or telephonic order

(telephone orders are to be confirmed in writing).

Extent of Obligation:

The Government is obligated only to the extent of authorized purchases actually made under the BPA. The

Government reserves the right to cancel this BPA at any time, at the discretion of the Contracting Officer

(CO), by providing written notice to the contractor fifteen days prior to cancellation.

Period of Performance

The is for a BPA with one (1) year – Base, with four (4) Options years. The exercising of option years will be at the discretion of the Government.

Placement of Orders:

All camera equipment or supply requests under the awarded BPA will be ordered by Call Orders. Call

Orders shall be placed by an authorized individual under this BPA and individual(s) will be determined upon award of the BPA. Orders may be placed against this BPA via Electronic Data Exchange (EDI), FAX, paper, or oral communications; however oral communications must be accompanied by a hard copy.

Deliveries under the BPA must be accompanied by delivery tickets or sales slips that must contain the following information as a minimum:

1. Name of Vendor

2. Call Order Number

3. BPA Number

4. CLIN Model Number

5. Date of Purchase

6. Quantity, Unit Price, and Extension of Each Item

7. Date of Shipment

Invoicing:

All invoices will be submitted on a monthly basis for all deliveries made during a billing period to IPP.

All invoices shall contain a summary report of items ordered, quantities, and the order dates to support the total price of each monthly invoice. A copy of the invoice will be uploaded into IPP with each invoice submission.

Terms and Conditions:

The terms and conditions are in accordance with the FAR and any FBI special clauses. These clauses will be incorporated into the awarded BPA.

Discounts:

Based on the anticipated volume of orders to be issued under the BPA, contractors are strongly encouraged to provide additional discounts/price reductions if possible. This includes trade in programs and credits.

Should trade in programs or credits be offered, it must be explained in detail.

Deliverables:

The Contractor shall provide on a quarterly basis a summary report of all items ordered, to include total quantities, and total price for the quarter.

Submission of Quotes:

A RFI shall be submitted in accordance with Attachment 1, Product List of Photographic Supplies and

Equipment, which clearly indicates a price for each line item and any additional cost as well as price discounts extended to the FBI for this agreement. Any additional costs to provide all required services shall also be indicated clearly on the quote.

The RFI Attachment should also include the following information: A box is located on the right side of Attachment 1 for this information

Company Name:

Address:

Contact Name:

Phone/FAX/Email:

DUNS/TIN:

Company Size:

Payment Terms:

RFI shall be submitted via email to Bridgette Bowman at bewatts@fbi.gov by Friday, 12/16/2022 2PM

Easter Standard Time (EST). Questions are to be submitted by Friday, December 9, 2022 2PM

Eastern Standard Time (EST)

Evaluation of Quote:

This BPA will be established with the Vendor who is able to meet the requirements specified in this agreement and who offers the lowest total price for items on the attached excel product listing. Attachment

1. Product List of Photographic Supplies and Equipment.

mailto:bewatts@fbi.gov