RFEI24-01_MATOC_2025-06-13.pdf

Request for Expressions of Interest for Large Business and Small Business Firms for Repair and Construction

Projects

Multiple Award Task Order Contract

(MATOC)

RFEI No.: RFEI24-01 06/13/2025

RFEI No.: RFEI24-01 California High-Speed Rail Authority

Large Business and Small Business Firms for Repair and Construction Projects

1.0 Introduction and General Information

The California High-Speed Rail Authority (Authority) is responsible for the planning, design, construction and operation of the first high-speed rail system in the nation.

California high-speed rail will connect the mega-regions of the State, contribute to economic development and a cleaner environment, create jobs and preserve agricultural and protected lands.

The Authority is issuing this Request for Expressions of Interest (RFEI) to request Expressions of Interest (EOI) from qualified entities (Responders) interested and able to provide a broad range of repair and minor construction activities on a task order basis.

The work will occur in the counties of Merced, Madera, Fresno, Tulare, Kings, and Kern.

The Authority seeks responses from qualified Large Business (LB), Small Business (SB), Small Business for the Purpose of Public Works (SB-PW), Disadvantaged Business Enterprise (DBE), and Disabled Veteran Business Enterprise (DVBE) entities.

Issuing this RFEI does not commence a procurement process or obligate the Authority to commence a procurement or award a contract. EOIs received from Responders will not be scored, but will be used to identify potential firms able to deliver the work identified in Section 2.0, below. Entities are not required to respond to this RFEI to participate in future procurements, but information provided through EOIs received may impact the Authority’s future procurement project planning.

EOIs can be submitted by filling out the Response Form available here: EOI Response Form. Additional submittal information is provided in Section 5.0 of this RFEI.

2.0 Project Scope and Requirements

A MATOC is a bench type contract that allows the Authority to award multiple contractors an indefinite-delivery, indefinite-quantity (IDIQ) contract. Under this contract, task orders are issued for specific projects or construction services. The ability to utilize a MATOC eliminates the need for the procurement of individual contracts, saving time and cost for the owner and industry. Ultimately, work can begin after the task order process is complete versus months to procure individual contracts.

The Authority intends to award a MATOC to four pools of businesses: one pool of large business contractors for the entire geographic region, two pools of small business contractors with varying geographic scope (one pool to support work in Merced, Madera, and Fresno counties, and one pool to support work in Tulare, Kings, and Kern counties), and one pool of authorized utility relocation contractors.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.office.com%2Fg%2Fu9cFKjAz6L&data=05%7C02%7CKristal.McCain%40hsr.ca.gov%7C69fcba092a44460e0a0908ddaa29a355%7Cad7a20d296dd4bc3ae3c57c0003d5e7e%7C0%7C0%7C638853818021158182%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=kzSPpSayMelmdkzskvwGt8U%2Ft40fK3bIb2ltDfUp04k%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.office.com%2Fg%2Fu9cFKjAz6L&data=05%7C02%7CKristal.McCain%40hsr.ca.gov%7C69fcba092a44460e0a0908ddaa29a355%7Cad7a20d296dd4bc3ae3c57c0003d5e7e%7C0%7C0%7C638853818021158182%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=kzSPpSayMelmdkzskvwGt8U%2Ft40fK3bIb2ltDfUp04k%3D&reserved=0

2.1 Types of Work and Projects

The Authority is seeking EOIs from Responders capable of performing work within some or all of the following categories of construction and construction-related work:

1. Asphalt paving,

2. Building reface,

3. Clearing and grubbing,

4. Communications,

5. Concrete,

6. Construction of new facilities,

7. Construction,

8. Demolition of facilities,

9. Electrical distribution relocations,

10. Embankment construction and repairs,

11. Environmental remediation,

12. Erosion and sediment control,

13. Fencing,

14. Geotechnical investigations with new technology,

15. Grading and earthwork,

16. Graffiti removal,

17. Incidental design services related to construction

18. Interior/exterior building modification,

19. Irrigation facilities,

20. Jack and bore casings,

21. Land surveying,

22. Landscaping,

23. Masonry,

24. Material hauling,

25. Modular buildings,

26. New electrical point of service,

27. Painting,

28. Potholing,

29. Reinforced concrete structures,

30. Roofing,

31. Services connections,

32. Site-work,

33. Storm drainage,

34. Tree removal,

35. Utilities (including investigations utilizing new technology)

36. Utility relocations,

37. Weed removal, and

38. Other construction-related work.

To be responsive to this RFEI, Responders should identify which of these types of work they are able to deliver.

The Authority anticipates that this work will be delivered using design-build and design-bid-build delivery methods. Responders should also indicate their experience with both design-build and design-bid-build.

A full sample statement of work is attached to this RFEI for reference.

2.2 Licensing

Responders should also be licensed or capable of obtaining licenses, to the extent applicable, to perform the work identified in response to Section 2.1 above. Responders should indicate such licenses and their status in their EOIs.

2.3 Large Business Requirements

The Authority’s HSR Small Business Program Plan, November 2, 2023 (HSR SB Program Plan) is in compliance with the Best Practices of 49 C.F.R. Part 26, Government Code §§ 4532-4535, 11148.5, 12098.4, and 14835-14846, California Executive Orders S-02-06 and D-43-01, Military and Veterans Code 999, Title VI of the Civil Rights Act of 1964, and related statutes. The MATOC is anticipated to be funded with blended state and federal funds. For contracts with blended funds, the HSR SB Program Plan establishes a 25 percent Small Business (SB) goal on the state portion of the contract, which includes a 3 percent Microbusiness (MB) goal; a separate 10 percent Disadvantaged Business Enterprise (DBE) goal, which will be applied across the total contract value; and a separate 3 percent Disabled Veteran Business Enterprise (DVBE) goal, which will be applied across the total contract value.

These goals will be applied to all task orders issued to large business contractors on the MATOC. Large business contractors will be required to confirm their commitment to meet or exceed these HSR SB Program Plan goals on all task orders issued under the MATOC. Large business contractors may also be required to establish and implement an SB Performance Plan to address how the contractor will meet these goals throughout the performance of their work on the MATOC.

2.4 Small Business Requirements

Responders should be registered or capable of becoming registered as an SB, SB-PW, DBE, or DVBE, to claim such preference.

https://hsr.ca.gov/wp-content/uploads/2023/12/HSR-BusinessProgram-2023-FINAL-A11Y.pdf

Commercially Useful Function: The Authority will uniformly apply best practices standards in collective consideration of Commercially Useful Function (CUF) standards set forth by 49 C.F.R. Part 26.55 (c)-(d), Government Code section 14837, California Code of Regulations title 2 section 1896.4(h), and Military and Veterans Code section 999(b)(5). A Small Business (SB), Small Business for the Purpose of Public Works (SB- PW), Disabled Veteran Business Enterprise (DVBE), or Microbusiness (MB) is deemed to perform a CUF if the business meets applicable CUF standards as required by law and the State of California (see the California Department of General Services (DGS) Commercially Useful Function for Certified Firms webpage for more information). A Disadvantaged Business Enterprise (DBE) is deemed to perform a CUF if the business meets the CUF standards at 49 C.F.R. Part 26.55 (c)-(d).

Disabled Veteran Business Enterprise: A for-profit business concern that meets the certification requirements set forth in California Military and Veterans Code section 999(b)(7), including, but not limited to, at least 51 percent ownership by a veteran of the United States Military who has at least a 10 percent service-connected disability. To be counted towards meeting the goals of the SB Program, a Disabled Veteran Business Enterprise must: (1) Be certified by DGS’ Office of Small Business and Disabled Veteran Business Enterprise Services, and (2) Perform a CUF, as defined herein, in providing services or goods that contribute to the fulfillment of the contract requirements for this procurement.

Disadvantaged Business Enterprise: A for-profit business concern that meets the requirements of Title 49, Part 26.61 through 26.73 inclusive of the Code of Federal Regulations, including, but not limited to, at least 51 percent owned by individuals who are both socially and economically disadvantaged. To be counted towards meeting the goals of the SB Program, a Disadvantaged Business Enterprise must be certified by the California Unified Certification Program.

Microbusiness: A for-profit small business concern that meets the certification requirements set forth in California Government Code section 14837(d) and California Code of Regulations, title 2 sections 1896.4 (Definitions) and 1896.12 (Eligibility), including but not limited to, its principal office is located in California, its owners reside in California, it is not dominant in its field, and it has an average gross revenue of $6 million or less over the previous three tax years. To be counted towards meeting the goals of the SB Program, a Microbusiness must be certified by the California Department of General Services (DGS).

SB Program: The Authority’s High-Speed Rail Business Program Plan (Revised November 2023). A program that sets forth the Authority's requirements for Small Business Participation, Disabled Veteran Business Enterprises, and Disadvantaged Business Entities. See Policy & Program Plan - California High Speed Rail.

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms https://hsr.ca.gov/business-opportunities/small-business-program/policy-program-plan/

Small Business: A for-profit business concern that meets the certification requirements set forth in the California Small Business Procurement and Contract Act in California Government Code section 14837(d) and Title 2 California Code of Regulations sections

1896.4 (Definitions) and 1896.12 (Eligibility), including, but not limited to, that its principal office is located in California, its owners reside in California, it is not dominant in its field, and it has average gross annual revenue of $18 million or less over the previous three tax years. To be counted towards meeting the goals of the SB Program, a SB must be certified by DGS.

Small Business for the Purpose of Public Works (SB-PW): A for-profit small business that is independently owned and operated, with its principal office located in California, and with owners, officers, members/managers, partners living in California, has an average of $43 million or less in gross annual receipts over the previous three

(3) tax years, is not dominant in its field of operations and has 200 or fewer employees.

This certification is issued by DGS.

3.0 General Requirements

All written correspondence, exhibits, photographs, reports, printed material, tapes, electronic disks, and other graphic and visual aids submitted to the Authority during this RFEI process, including as part of a response to this RFEI are, upon receipt by the Authority, the property of the Authority and are subject to the Open Government Laws.

None of the aforementioned materials will be returned to the submitting parties. Any materials that are delivered to FRA are subject to the Freedom of Information Act (FOIA) or other federal open records laws. Responders should familiarize themselves with the Open Government Laws, including the Public Records Act and FOIA. Do not submit confidential, proprietary, trade secret or other types of sensitive information to the Authority as part of the EOI. In no event shall the State of California, the Authority, FRA, or any of their agents, representatives, consultants, directors, officers, or employees be liable to an individual or firm that responds to this RFEI for the disclosure of all or a portion of an EOI submitted in response to this RFEI, or other information provided in connection with this procurement.

Entities considering submitting an EOI are also encouraged to review the Authority’s Organizational Conflict of Interest Policy.

https://hsr.ca.gov/business-opportunities/general-info/organizational-conflict-of-interest-policy/

4.0 RFEI Schedule and Process

4.1 Schedule

Table 1: Key RFEI Dates

Key Dates Activity Description

06/13/2025 RFEI advertised.

06/24/2025

Virtual Industry Forum will be conducted via Microsoft Teams at 10 a.m. Pacific Time. The Virtual Industry Forum is not mandatory. Interested parties should contact priscilla.murray@hsr.ca.gov for an invitation.

06/30/2025 Last day to submit written questions by 12 p.m.

Pacific Time.

07/08/2025 Authority to post responses to all written questions.

07/18/2025 EOIs due as specified in Section 5.0 of this RFEI by 12 p.m. Pacific Time.

4.2 Questions and Responses

All questions regarding this RFEI must be submitted in writing to the email address to ContractAdministration@hsr.ca.gov by the dates and times listed in Section 4.1 of this RFEI. All such questions should use the subject line: RFEI24-01 RFEI for Large Business and Small Business Firms for Repair and Construction Projects. Written responses will be posted on the California State Contracts Register for the benefit of all participants.

Please conduct all communications for this RFEI through to the contact below unless otherwise noted in this RFEI:

Emily A Morrison California High-Speed Rail Authority

770 L Street, Suite 620 MS 2 Email: ContractAdministration@hsr.ca.gov mailto:priscilla.murray@hsr.ca.gov mailto:ContractAdministration@hsr.ca.gov

5.0 EOI Submission and Format Guidelines

The following summarizes the submission and format guidelines of the EOIs. In addition to the information described below, the Authority may request confirmation or clarification of information furnished by a Responder, request additional information from a Responder concerning its EOI, and/or request additional evidence of qualifications to perform the work described in this RFEI.

Responses to this RFEI will be collected via the EOI Response Form and will include, but are not limited to, the following:

• The name and contact information (phone number and email address) of the interested entity;

• The categories of work in Section 2.1 that the Responder is able to perform;

• The delivery methods in Section 2.1 that the Responder has experience performing;

• A statement of how the Responder meets the minimum requirements in Section 2.2, above; and

• Any comments or feedback regarding the minimum qualifications in Section 2.0.

EOIs are requested by 12 p.m. Pacific Time on 7/18/25 but may still be considered if received after that date.

EOIs should be submitted by filling out the Response Form available here: EOI Response Form.

6.0 Attachments

The following document is attached to this RFEI:

1. Draft Statement of Work https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.office.com%2Fg%2Fu9cFKjAz6L&data=05%7C02%7CKristal.McCain%40hsr.ca.gov%7C69fcba092a44460e0a0908ddaa29a355%7Cad7a20d296dd4bc3ae3c57c0003d5e7e%7C0%7C0%7C638853818021158182%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=kzSPpSayMelmdkzskvwGt8U%2Ft40fK3bIb2ltDfUp04k%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.office.com%2Fg%2Fu9cFKjAz6L&data=05%7C02%7CKristal.McCain%40hsr.ca.gov%7C69fcba092a44460e0a0908ddaa29a355%7Cad7a20d296dd4bc3ae3c57c0003d5e7e%7C0%7C0%7C638853818021158182%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=kzSPpSayMelmdkzskvwGt8U%2Ft40fK3bIb2ltDfUp04k%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.office.com%2Fg%2Fu9cFKjAz6L&data=05%7C02%7CKristal.McCain%40hsr.ca.gov%7C69fcba092a44460e0a0908ddaa29a355%7Cad7a20d296dd4bc3ae3c57c0003d5e7e%7C0%7C0%7C638853818021158182%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=kzSPpSayMelmdkzskvwGt8U%2Ft40fK3bIb2ltDfUp04k%3D&reserved=0