RFCDA Request for Proposals _ Community Asses.pdf

Request for Proposals EPA Brownfield Community-Wide Assessment

Grant

Professional Brownfield Community-Wide Assessment Grant Administration/Implementation

Services

RFP#: FY26-30

August 14, 2026

Submit to:

Mary Grace Selman

Project Manager Rome Floyd County Development Authority

800 Broad Street, Suite 102 Rome, GA 30161

Office: 706-413-4213 mgselman@developromefloyd.com

RFP DUE DATE: 4:00 PM, September 16, 2026 mailto:mgselman@developromefloyd.com

I. Introduction The Rome Floyd County Development Authority (RFCDA) is seeking proposals from firms to provide services to perform environmental site assessment activities and other work associated with the RFCDA’s Environmental Protection Agency (EPA), Region 4, FY26Brownfields Community-Wide Assessment Grant. The firm selected will be utilized to provide technical services to the RFCDA for grant administration, environmental and engineering services, and cleanup and reuse planning.

“Brownfield” means real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.

Known potential sites include, but are not limited to:

• Veterans Memorial HWY Site– Parcel No: J12Z021 – Google Maps Coordinates:

34.288441, -85.155265

• Old O’Neill Manufacturing Company – 128 Anderson Drive

The objectives of the RFCDA and this RFP are to complete the following:

• Execute, or facilitate the execution of all services funded by the referenced Brownfield Community-Wide Assessment grant.

The goal of the assessment initiative is to provide assistance to the RFCDA to identify, inventory, characterize and assess potential Brownfield sites, which could lead to the eventual revitalization of the sites.

A Pre-Bid meeting will not be held.

Questions regarding this RFQ must be submitted in writing through the Bonfire website www.floydcountyga.bonfirehub.com no later than August 31, 2026, at 4:00 pm.

Interested firms can also go to the Floyd County Website (www.floydcountyga.gov)click on the Purchasing tab under departments. When the Purchasing screen comes up, go to the left and click on BIDS & RFPS. This will link you to the Bonfire website where you can register. Once registered all documents can be retrieved, all questions can be submitted, etc. Proposals should be submitted via the Bonfire website -www.floydcountyga.bonfirehub.com. The proposal must be submitted no later than 4:00 PM on September 16, 2026.

II. Scope of Work The RFCDA has been selected to receive a $500,000 U.S. EPA Region 4 Community-Wide Assessment Grant. The anticipated grant project period is October 1, 2026, through September 30, 2030. All anticipated and future work performed by the selected firm will be in compliance with EPA grant terms and conditions. The firm will be expected to perform the following tasks on an as-needed basis:

http://www.floydcountyga.bonfirehub.com/ http://www.floydcountyga.gov/ http://www.floydcountyga.bonfirehub.com/

1. Grant Administration and Implementation: The consultant will, with the RFCDA’s assistance and guidance, aid grant management and implementation. The firm will be asked to review the previously approved Cooperative Agreement Work Plan and propose revisions if needed for RFCDA and EPA approval. The chosen firm will provide technical support to the RFCDA, including assistance with required reporting to the state of Georgia and the EPA. The chosen firm will provide regular progress updates and assist the RFCDA with preparation of grant-required quarterly and annual reports for the RFCDA to submit to EPA, including assisting with financial reimbursement forms, and preparation of an end-of-grant close-out report summarizing grant activities, successes, and obstacles.

The resulting contract will be for four years. RFCDA may amend or extend this contract beyond the initial four years to accommodate the terms and conditions of the FY26 Brownfields Community-Wide Assessment Grant or future EPA grants awarded to RFCDA within this four-year period provided a market survey conducted by RFCDA indicates that the prices the contractor proposes are reasonable.

2. Property Identification: The consultant will be asked to work with the RFCDA and community members to identify, develop and refine a database of potential Brownfield properties. Included in this work will be the development and implementation of a set of criteria to prioritize the identified properties for evaluation.

3. Site Assessment Activities: Upon awarding of the grant or grants, the consultant will conduct Phase I Environmental Site Assessments (ESA) and Phase II ESAs. Further, included in this task is development of the following plans:

• Generic Quality Assurance Project Plan (QAPP);

• Site specific Quality Assurance Project Plans (SSQAPPs) and/or Sampling and Analysis Plans; and

• Health and Safety Plans (HASP).

Documents are required to follow applicable state and industry standards including ASTM (e.g., ASTM E1527-21 for Phase I ESAs) and All Appropriate Inquiry (AAI) standards (i.e., 40 CFR Part 312) to facilitate property transactions or other property-specific needs. Generic and Site-specific QAPPs and/or Sampling and Analysis Plans must be approved by EPA, and site eligibility must be approved by EPA, before any site-specific work (other than a Phase I ESA) may be performed.

4. Community Involvement Assistance: The consultant will be asked to support the RFCDA in public involvement and community engagement activities to ensure that the community concerns are considered and addressed in the assessment planning and execution process of the projects. Associated activities may include, but may not necessarily be limited to the following:

• Develop a community engagement plan to detail a strategy for involving the community in brownfield activities.

• Conduct public meetings and hearings to solicit community interest and provide educational information.

• Consult with prospective private landowners and developers to encourage participation in the program.

5. Cleanup and Redevelopment Planning: The consultant will be asked to complete site-specific cleanup and redevelopment planning documents, including:

• Analysis of Brownfield Cleanup Alternatives (ABCAs),

• Site remediation Work Plans and/or cleanup plans,

• Concept level redevelopment site plans, etc.

In addition, the consultant may be asked to conduct community visioning sessions, charrettes, and/or workshops to solicit input and generate redevelopment options.

The consultant may also assist in the preparation of applications to enroll properties in the Georgia Brownfield Program or the Georgia Voluntary Remediation Program, which are administered by the Georgia Department of Natural Resources Environmental Protection Division (GAEPD).

Other Brownfield Related Duties: Other duties that may be required to facilitate a successful program but that have not been anticipated in this call for services.

III. Response Format/Evaluation Criteria Proposal should be submitted via www.floydcountyga.bonfirehub.com. The submittal shall be no longer than 20 pages (excluding a one-page cover letter, cover sheet, and table of contents). The firm must have liability insurance and worker compensation as required by the laws of the State of Georgia and shall include a Certificate of Insurance in the proposal package. The proposal package must also include a current W-9 form. The narrative shall address/include the information outlined below. More specifically, to ensure fair and equitable evaluation, statements of qualification must be organized into the following separate sections.

1.0 Experience and Project Team

The response shall include a summary of the following:

• Firm history;

• Description of the firm’s organizational structure and the names and experience of key individuals. It is the policy of RFCDA to prohibit discrimination against any person or business in pursuit of business opportunities on the basis of race, color, sex, religion, national origin, or geographic location and to conduct its contracting and purchasing programs to prevent such discrimination. Submittal must describe the firm’s plan to make good faith efforts to utilize or solicit proposals/quotes from disadvantaged, minority-owned and woman-owned business enterprises in executing the project in accordance with 40 CFR Part 33. Proposed staff and team members must be the actual project resources who will serve the RFCDA on this project.

• Experience with assessment or cleanup of properties contaminated with hazardous substances and/or petroleum.

• Summary of the firm’s experience providing environmental site assessment (i.e., Phase I and II ESAs), community involvement, and cleanup/redevelopment planning services as described herein.

2.0 Project Experience & References

The response shall include at least three (3) specific project descriptions with references for similar services provided by your firm related to environmental site assessment (i.e., Phase I and II ESAs), community involvement, and cleanup/redevelopment planning services.

These do not have to be projects funded by EPA Brownfields grants. Provide dates of service, reference name, organization/company, email address, and phone number.

Finally, include a listing of key personnel that participated in each project.

3.0 Proposed Methodology

The response shall include a description of how the firm will complete the scope of work described herein.

4.0 Cost Considerations

The response shall include a Lump Sum Cost and an hourly fee rate schedule. The proposal should provide calculations and hours expected in each component of the proposed work plan. A proposed mark-up for any subcontractors must also be included.

Price is a selection factor in the evaluation of the proposals. Further, please provide descriptions of cost optimization strategies.

IV. Selection Criteria The responding firms will be evaluated on the following criteria:

• Approach and understanding of the scope of work. (25%)

• Experience of key personnel. (25%)

• Performance on similar projects (references). (15%)

• Cost considerations (25%)

• Community engagement experience. (10%)

The RFCDA will select a single firm under this request for proposals.

The RFCDA reserves the right to reject any and all responses and to make an award that is in their best interest.

Firms not selected will be notified in writing by the RFCDA.

PROPOSAL DECLARATION

The bidder understands, agrees and warrants:

• That the bidder has carefully read and fully understands the full scope of the specifications.

• That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

• That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to 4:00

PM, September 16, 2026 but may not be withdrawn after such date and time.

• That RFCDA reserves the right to waive compliance by any applicant with any provision contained in this request whenever the RFCDA in its sole discretion believes such waiver is in the RFCDA’s best interest.

• That by submission of this quote the bidder acknowledges that RFCDA has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

• That the accompanying bid is not the result of or affected by, any act of collusion with another person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

BIDDER:

Company Name: _________________________________________

Phone: _________________________________________________

Name Print: _____________________________________________

Signature: ______________________________________________

Email: _________________________________________________

Date: __________________________________________________

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the bidder agrees as follows:

The bidder agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The vendor shall take affirmative action to insure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the bidder’s non-compliance with this non-discrimination clause, the contract may be canceled or terminated by the Rome Floyd County Development Authority. The bidders may be declared, by the RFCDA, ineligible for further contracts with the RFCDA until satisfactory proof of intent to comply shall be made by the vendor.

The bidder agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

BIDDER

SIGNATURE

TITLE

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF

COUNTY OF

Owner, Partner or Officer of Firm

Company Name, Address, City and State

Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affidavit further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding; or with any office of the Rome Floyd County Development Authority or any of their employees as to quantity, quality or price in the prospective contract; or any discussion between bidders and any official of the RFCDA or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

FIRM NAME

SIGNATURE

TITLE

Subscribed and sworn to before me this day of ___________, 20 __

NOTARY PUBLIC

STATE OF GEORGIA PROMPT PAY ACT AFFIDAVIT

THIS AFFIDAVIT IS TO ACCOMPANY THE BID

GEORGIA PROMPT PAY ACT: The Georgia Prompt Pay Act was enacted by the General Assembly in 1994 and took effect January 1, 1995. This act requires owners to pay contractors within 15 days of receipt of a pay request by the owner or the owner’s representative. If payment is not made the owner shall pay the contractor 1% per month interest on the delayed payment. Additionally, the contractor must pay subcontractors within 15 days of receipt of payment from the owner.

This Act is Code Section 13-11-1 (Georgia Laws of 1994, p. 1398 par. 4)

Firm Name:

Signature:

Title:

Subscribed and sworn to before me this day of , 20

Notary Public

E-VERIFY

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.§ 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Floyd County Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Numer

Date of Authorization

Name of Contractor

Address of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ________, ____ in 202__ in _____________________(city), ________(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______DAY OF___________________, 202__.

NOTARY PUBLIC

My Commission Expires:

(Notary Seal or Stamp Required)

Georgia Security and Immigration Compliance Act Affidavits

The Rome Floyd County Development Authority and Contractor agree that compliance with the requirements of O.C.G.A. Sec. 13-10-91 and Rule 300-10-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the physical performance of services.

The Contractor represents that it employs: (Contractor must initial appropriate category).

500 or more employees;

100 or more employees; or fewer than 100 employees

The Contractor further agrees that its compliance with the requirements of O.C.G.A. Sec 13-10- 91 and DOL Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto as EXHIBIT A.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

1. To secure from the subcontractor(s) such subcontractor(s) indication of the employee-number category applicable to the subcontractor(s); and

2. To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with O.C.G.A. Sec. 13-10-91 and DOL Rule 30-10-1-.02; such affidavit being in the form attached hereto and referenced as EXHIBIT A-1; and

3. To submit such subcontractor affidavit(s) to the RFCDA when the subcontractor(s) is retained, but in any event, prior to the commencement of work by the subcontractor(s).

The failure of Contractor to supply the affidavit of compliance at the time of execution of this Agreement and/or the failure of Contractor to continue to satisfy the obligations of O.C.G.A Sec.

13-10-91 and DOL Rule 300-10-1-1.02 as set forth in this Agreement during the term of the Agreement shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, the RFCDA shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVITS ON FOLLOWING PAGES

Georgia Security and Immigration Compliance Act Affidavits

CONTRACTOR AFFIDAVIT & AGREEMENT

EXHIBIT A

By executing this affidavit, the undersigned contractor verifies its compliance with

O.C.G.A § 13-10-91, stating affirmatively that the individual, firm or corporation which is contracting with [Owner], has registered and is participating in a federal work authorization program* [an electronic verification of work authorization program operated by the U.S.

Department of Homeland Security or any equivalent federal work authorization program operated by the U.S. Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10- 91.

The undersigned further agrees that should it employ or contract with any subcontractor(s) for the physical performance of services pursuant to the contract with [Owner], the Contractor will secure from the subcontractor(s) verification of compliance with O.C.G.A § 13-10-91 on the attached Subcontractor Affidavit. (EXHIBIT A-1). The contractor further agrees to maintain records of such compliance and shall provide a copy of each such verification to [Owner], at the time the subcontractor(s) is retained to perform such services.

BY: Authorized Officer or Agent Date [Contractor Name]

Title

Printed Name

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 20__

My Commission Expires:

*The applicable federal work authorization program as of the effective date of the statute is the Basic Pilot program of the Systematic Alien Verification for Entitlements (SAVE) Program Office of U.S.

Citizenship and Immigration Service

(USCIS).

Rome Floyd County Development Authority

Georgia Security and Immigration Compliance Act Affidavits

SUBCONTRACTOR

AFFIDAVIT EXHIBIT A-1

By executing this affidavit, the undersigned subcontractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of [Owner], has registered and is participating in a federal work authorization program* [and electronic verification of work authorization program operated by the U.S. Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration of Reform and Control Act of 1986 (IRCA), in accordance with the applicability provisions and deadlines established in

O.C.G.A. § 13-10-91.

BY: Authorized Officer or Agent Date

Title

Printed Name

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 20_

My Commission Expires:

*The applicable federal work authorization program as of the effective date of the statute is the Basic Pilot program of the Systematic Alien Verification for Entitlements (SAVE) Program Office of U.S.

Citizenship and Immigration Service

(USCIS).

Rome Floyd County Development Authority

DRUG-FREE WORKPLACE CERTIFICATE

By signature on this certificate, the Bidder certifies that the provisions of O.C.G.A. Section 50-24-1 through 50-24-6 related to the “Drug-Free Workplace Act” will be complied with in full. The Bidder further certifies that:

1. A drug-free workplace will be provided for the Bidder’s employees during the performance of the contract; and

2. Each contractor who hires a subcontractor to work in a drug-free workplace shall secure from that subcontractor the following written certification: “As part of the subcontracting agreement with (contractor’s name), (subcontractor’s name) certifies to the contractor that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this contract pursuant to O.C.G.A. Section 50-24-3(b)(7).”

By signature on this certificate, the Bidder further certifies that it will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract.

Bidder:

By:

Name Printed:

Title:

Date:

IV. Selection Criteria