RFC for Biohazardous Pharmaceutical and Hazardous Waste Removal Services at TPSU.pdf

SStatement of Work::

STATEMENT OF WORK

BIOHAZARDOUS, PHARMACEUTICAL AND HAZARDOUT WASTE REMOVAL SERVICES

PURPOSE

The contractor shall provide Biohazardous, Pharmaceutical and Hazardous Waste Removal Services at the Albuquerque Area Indian Health Service, Taos Picuris Health Center in Taos, NM.

Period of performance: Acquisition will be for a 12 month base period with four 12 month option periods.

DESCRIPTION OF SERVICES/SUPPLIES

The contractor shall be in accordance with all Federal, State, Local, Tribal and IHS regulations and shall be made with minimal divergence from the schedule established and with minimum disturbance and maximum protection of government personnel, property and general public.

Regulated Medical Waste and Sharps Disposal Provide monthly pick up of two RC-44 Gallon Tubs containing medical and bio-hazardous waste and sharps.

Pharmaceutical Waste Disposal Provide quarterly pick up of medication, pharmaceuticals and their components as regulated by federal and local regulations or laws.

Hazardous Waste Disposal Provide bi-annual pick up of Hazardous Waste items such as Automotive products, Batteries, fluorescent light bulbs and compact fluorescent lamps (CFL), Paint, Garden chemicals and items containing mercury or lead.

Disposal, transport and treatment will be in accordance with the requirements of Federal, State and Local regulations governing the treatment of such waste.

Price shall include all delivery charges and taxes in accordance with the statement of work.

Contractor shall maintain a container maintenance program and shall be responsible for all repairs and maintenance for the duration of the rental agreement.

Contractor shall be responsible for equipment failure not arising out of abuse or negligence by the government.

In addition the Contractor shall provide:

Training Support that includes Annual On-Site training covering Blood Borne Pathogens and updates to the OSHA regulations and On-Demand Online training for various compliance items. Annual Training for Pharmacy and Nursing staff on Pharmaceutical Waste Regulations as a refresher and covering new regulations.

Customer Support that includes an Annual On-Site OSHA survey visit and availability of appropriate logs and manifests documenting destruction. Ongoing support to identify controlled substance wastes, hazardous wastes, and other drug wastes to make sure that each is disposed of properly.

PERIOD OF PERFORMANCE

The items required under this contract shall be delivered NLT 30 days after award:

Start End Amount Base February 1, 2023 January 31, 2024 $24,000 Option Year 1 February 1, 2024 January 31, 2025 $24,000 Option Year 2 February 1, 2025 January 31, 2026 $24,000 Option Year 3 February 1, 2026 January 31, 2027 $24,000 Option Year 4 February 1, 2027 January 31, 2028 $24,000

Performance shall be for the period of February 1, 2023 to January 31, 2028, unless the period is changed by written modification to the purchase order in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

NM Gross Receipts Tax applies. The gross receipts tax rate varies throughout the state from 5.125% to 8.8675%.

DELIVERY SCHEDULE & LOCATION:

The required delivery schedule for the containers in this contract shall be within the time frame to be determined:

Drop Off/Pick Up Location: Adjacent to the Maintenance Yard at the Taos Picuris Health Center Pick Up Date: On designated day between the hours of 7am and 5 pm with the exception of a holiday (pick up will commence the day before or day after the holiday

Housekeeping or Maintenance staff will be available to unlock the gate

Contractor shall report to any issues with Pick up to the Contracting Officer Representative (COR)

MINIMUM CONTRACTOR QUALIFICATIONS:

1. The contractor shall maintain throughout the term of this agreement:

a. A current Hazardous Material Haulers Permit issued by the Department of Transportation to perform delivery of services

b. Evidence of compliance as determined by Federal Safety Standards authorizing personnel.

2. The contractor shall furnish to the contracting officer, prior to commencement of performance, evidence of insurance coverage described as follows:

a. Evidences of worker’s compensation insurance and liability insurance for all employees, facilities, and vehicles.

b. For the purpose of fulfilling obligations under this paragraph, the Contractor shall procure and maintain during the term of performance, liability insurance in form satisfactory to the Contracting Officer. The amount of the insurance shall not be less than $100,000 each person, $300,000 each occurrence and $100,000 property damage.

c. The contractor shall indemnify and hold the government harmless for any and all losses, damages or liability on account of personal injury, death, or property damage, or claims for personal injury, death, or property damage of any nature whatsoever and by whomsoever made, arising out of the activities of the Contractor, his employees, subcontractors, or agents under this purchase order.

d. Each policy of insurance shall contain an endorsement providing that cancellation by the insurance company shall not be effective unless copies of the notice of cancelation sent via registered mail to the AAO-IHS Contracting Officer 30 days prior to the effective date of cancellation.

SUBCONTRACTS:

None of the services furnished under this agreement shall be subcontracted or transferred to another contractor, or organization, without the specific prior written approval of the Contracting Officer.

QUALITY ASSURANCE:

1. General

a. The contractor shall keep current all licenses and certificates necessary for compliance with regulations.

b. The contractor shall inform the COR and AAO DCGM of changes in applicable federal, state, county, or tribal regulations or licensure requirements that may affect the services that are received.

2. Contractor Equipment/Records Inspection

a. The Contracting Officer or the designated COR, reserves the right to inspect and investigate thoroughly the equipment, services and compliance assurance measures of the Contractor during the performance period.

IHS CONTRACTING OFFICER:

The authority to negotiate a change in terms, conditions, or amounts cited is reserved for the IHS Contracting Officer. The COR designated holds no such authority.

CONTRACT OFFICER’S REPRESENTATIVE

Connie Loretto, Connie Loretto@ihs.gov, 575-758-6966, is hereby designated as Contract Officer’s Representative for this service. The Contract Officer’s Representative’s responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Contract Officer’s Representative does not have the authority to change or alter the order amount, terms and conditions.

Gail Osborne, gail.osborne@ihs.gov, 575 758-6979 will be designated as the Alternate Contract Officer’s Representative.

The Contract Officer’s Representative responsibilities include ensuring contractor accountability, monitoring the contractor's technical progress- including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements, interpreting the statement of work, performing technical evaluations as required, performing technical inspection and acceptance required, assisting the contractor in the resolution of technical problems encountered during performance and receiving and processing invoices for payment.

INVOICING:

-Invoice to be submitted on a monthly basis to alb_aopinvoices@ihs.gov. Improperly prepared invoices will be returned to the contractor which may delay payment.

The invoice shall include:

-Name of Vendor -Invoice Date

-Government contract number or other authorization reference number for delivery of goods or services -Vendor invoice number, account number, and/or any other identifying number agreed to by contract -Description (including, for example, contract line/subline number), price, and quantity of goods and services rendered