RFB933400-01 - DPS Post 9 Interior Renovations - Addendum #3.pdf
PDF 1 MB Posted
- Attached to
- DPS Post 09 Interior Renovations
- Solicitation number
- RFB933400-01
- Issued by
- Black Hawk County, Iowa
About this file
Addendum No. 3 for RFB 933400-01 is issued by the Iowa Department of Administrative Services (DAS) for the DPS P09 Interior Renovation project located at 1510 W 1st St in Cedar Falls, Iowa. The addendum, dated 03/27/2023, modifies the original project manual and drawings, includes pre-bid meeting minutes from March 21, 2023, and updates key project dates: the bid due date is changed to April 13, 2023, and the work completion date is extended to September 15, 2023. The project involves base bid interior renovations, with a concurrent window project at the facility, and requires contractors to participate in a pull-plan session to finalize the construction schedule.
The pre-bid meeting minutes outline several critical administrative and procedural requirements for bidders, including mandatory electronic bid submission through the IMPACS Electronic Procurement System, a 5% bid security requirement, and the need to submit a subcontractor/supplier list within 48 hours of bid opening. Procore will be used for project management at no cost to trade contractors, covering submittals, invoicing, RFIs, and other project documentation. The project will use ConsensusDocs 802, require project-specific insurance and performance/payment bonds, and mandate a schedule of values with a 1% closeout line item that can only be invoiced after final completion certification.
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Project #9334.00 Addendum #03 Page 1 of 6
ADDENDUM NO. 3
Date: 03/27/2023
Project Name: DPS P09 Interior Renovation
DAS RFB #: 933400-01
DAS Project #: 9334.00
Bids Due: 04/13/2023
The original Project Manual and Drawings for the project noted above are amended as noted in this
Addendum. Included in this Addendum are Specification, Architectural, & Engineering items.
Please review all sheets and incorporate them into your set of Contract Documents.
The receipt of this Addendum shall be acknowledged by inserting its number and date in the space provided on the Bid Form.
This Addendum consists of:
General Items:
1. Meeting Minutes from Prebid meeting held on March 21,2023 (4 Pages)
2. Bid due date has changes to April 13, 2023
3. Work completion date has been changed to September 15, 2023
State of Iowa - Department of Administrative Services 109 SE 13th St.
Des Moines, Iowa 50319 P: (515) 281-7260
Project: 9334.00 DPS P09 Interior Renovation 1510 W 1st St
Cedar Falls, Iowa 50613 P: 319.266.2677
RFB 933400 01 Pre-Bid Minutes: Meeting #1
Meeting Date Mar 21, 2023 Meeting Time 10:30 AM - 11:30 AM Central Time (US & Canada)
Meeting Location
Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.
Notes
Attachments 9334.00 - DPS P09 Interior Renovations.pdf, DAS DPS POST 9 FINISHES IFC WITH PHASING PLAN 20220308 (1) (1).pdf
Scheduled Attendees
Name Company Phone Number Email Attendance
Jarrad Boever Boyd Jones Construction Company
P: (515) 318-8340 jboever@boydjones.biz Present
Brian Beenen Department of Public Safety - District 9
P: (319) 266-2677 beenen@dps.state.ia.us Present
Michael Nolan Horizon Architecture michael@horizon-architecture.com For Distribution Only
James Trower State of Iowa - Department of Administrative Services
P: (515) 725-4150 james.trower@iowa.gov Present
Introduction
No. Mtg Origin Title Assignment Due Date Priority Status
1.1 1 Introductions Open
Description Attendees
Official Documented Meeting Minutes Aaron Moore - Woodruff Construction (319) 939-3151 aaronm@woodruff.build
Rawya Osman - Horizon Architecture
Project Overview
2.1 1 Project Description Open
Description
• Base bid - Interior Renovations
State of Iowa - Department of Administrative Services Page 1 of 4 Printed On: Mar 27, 2023 09:56 AM CDT https://storage.procore.com/v4/d/us-east-1/pro-core.com/companies/42578/01GW24ZNA6JWS6W9NMNT0D1DWQ?sig=61e5337e6d734f17c62deb40ea6f734011b7ed0f077a896c3f841e8ba0da0191 https://storage.procore.com/v4/d/us-east-1/pro-core.com/companies/42578/01GW24Z8ZA004X7WB6PK5C956Y?sig=00fdeb2535594c9fee407dabbe7ece19ca6575200fc311823276c504a53538e2 mailto:aaronm@woodruff.build
2.2 1 Project Schedule Open
Description
• Contract(s) Issued: Approx. April 07, 023
• Submittals: Approx. April 2023
• Construction: April 2023
• Closeout: July 26, 2023
There is a window project also going on at the facility.
A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.
State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day
2.3 1 Site Rules Open
Description
• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.
• Contractors shall provide daily logs for each day they are on site.
• Construction progress meeting will be established once construction starts.
• It is of the utmost importance to show respect and courtesy to all staff at all times.
• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.
• No smoking, vaping or smokeless tobacco use onsite.
{Add site specific rules}
• Temporary facilities
• Demolished equipment
• Tool control
• Background checks
• Work hours 8:00am to 4:30pm
• View Specification 01 1200 - Contract Summary for more information.
RFB Overview
3.1 1 Bid Submission Open
Description
• Bids are due March 30, 2023 at 2:00pm
• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.
o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.
o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.
o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.
• Bid Opening will be held via conference call on +1 319-435-1395 Pin: 814 116 341# at 3:00PM CST on Thursday, March 30, 2023.
Meeting #1 - RFB 933400 01 Pre-Bid Project: 9334.00 DPS P09 Interior Renovation
State of Iowa - Department of Administrative Services Page 2 of 4 Printed On: Mar 27, 2023 09:56 AM CDT
• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount
• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening
3.2 1 Bid Schedule Open
Description
• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov:
• Addendum Issued: March 14, March 17
• Bids Due: March 30, 2023 at 2:00pm
• Tentative NOI Issued: April 3, 2023
3.3 1 Administrative Details Open
Description
• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.
• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.
• Project-specific P&P bonds must be provided prior to contract execution.
• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.
• DAS will provide tax exempt certificates upon request.
• Procore will be used for all project management, at no cost to the trade contractor.
o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign
• Contractor Schedule of Values shall be broken out as specified in the project manual.
o SOV must contain a closeout line item for at least 1% of the total contract value.
o This line item can only be invoiced once the certificate of final completion has been signed by all parties.
3.4 1 Pre-Bid Site Visits Open
Description {Add details}
Questions
4.1 1 Questions Open
Description Submit all questions in writing to construction.procurement@iowa.gov.
State of Iowa - Department of Administrative Services Page 3 of 4 Printed On: Mar 27, 2023 09:56 AM CDT
These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.
Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.
State of Iowa - Department of Administrative Services Page 4 of 4 Printed On: Mar 27, 2023 09:56 AM CDT
Project #9334.00 Addendum #03 Page 6 of 6
END OF ADDENDUM NO. 3
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