RFB928300-01 - DHS CHMHI Voldeng Building Remodel - Addendum #3.pdf

Addendum 3 for RFB928300-01

Project Name: CHMHI Voldeng Building Remodel

DAS RFB #: 928300-01

DAS Project #: 9283.00 Date: 11/30/2023

CONTRACTOR QUESTIONS

Q1. Is there a 1 line for the Fire Alarm System. Does the fire alarm connect to the main building via a fiber?

A1. There is no 1-line diagram for the Fire Alarm System of the Voldeng Building. The new fire alarm system needs to be connected and report to the main building via the existing fiber line that runs from the main building to Voldeng through the existing tunnel. The main building has an existing Notifier system. The contractor shall provide a 2” raceway from the entrance of the new tunnel to the new fire alarm panel to be able to reroute the existing fiber from the tunnel entrance to the new panel.

Q2. On sheet C200 LAYOUT AND GRADING NOTES #3. PROVIDE THE FOLLOWING SITE

IMPROVEMENTS WHERE INDICATED: A. ACCESSIBLE BUILDING RAMP. SEE SHEETS C400 AND

C500 FOR DETAILS. Are these two sheets going to be issued?

A2. That note should have said ‘SEE SHEETS S100 AND S101’.

Q3. On sheet C301 typical fence is shown with the correct height, on the typical double gate the height is

4.15’ and 4.0’, and on typical single gate the height is 8’ and 4.0’, could you please clarify?

A3. On both details, the fence height should be 12’-0” and 4’-0”. This has been updated on the revised C301 sheet that is part of this addendum.

Q4. In the stairs throughout the building there are railings and handrails, are these to be painted?

A4. If the stairwell walls are to be painted, then the railings and handrails should be painted.

Q5. Is the wood furring on the 2nd floor ceilings to be removed? On a previous project when left above new ceilings it was considered a fire hazard.

A5 Yes, the wood furring on the 2nd floor ceilings should be removed.

Q6 On sheet A112 KEYNOTES #10 PROVIDE STRUCTURAL LINTEL FOR EXISTING DUCTWORK

OPENING IN EXISTING AND/OR NEW WALLS, CONTRACTOR TO VERIFY SIZE OF EXISTING

DUCTWORK. COORDINATE WITH STRUCTURAL SHEET S000 OR GENERAL LINTEL

REQUIREMENTS. Could you please clarify, during the walk through there was no way to determine how many openings are needed? The ones we could get photos of and size, 12” wall 3’ opening, the schedule on S000 would have us install a W8x10 w/Plate 11”x5/16” there is not enough room above the location, and I would have to remove part of the bearing masonry wall next to install for 8” bearing. This is just one location, how do estimate all locations?

A6 The contractor should include pricing for adding the known lintels and if others are found during construction, then they will need to be reviewed on a case-by-case basis.

Q7. The DRG schedule shows D-2 to have a 4-way pattern, however, the suicide prevention grilles only have a flat face.

A7. Diffuser D-2 is not required to have 4-way pattern.

Q8. Note 7 of the DRG schedule on Sheet M201 calls for a damper but the damper column of the schedule says NO.

A8. Dampers are required per note 7 for D-2, R-1S and R-1R for balancing purposes.

Q9. Note 8 of the DRG schedule calls for ceiling radiation dampers in fire rated ceilings. Where are fire rated ceilings? Please clarify if needed.

A9. The project does not have fire rated ceilings. Ceiling radiation dampers are not required. Note 8 can be deleted.

Q10. For the kitchen hood, the recirculation model only does 300 cfm but the schedule calls for 500 cfm.

A10. KH-1 and KH-2 shall be recirculation type. 300 cfm is acceptable.

DRAWING CHANGES

C300

• The pedestrian gate on the northeast corner of the fence has been removed.

• A note has been added to the sections of fence on the northeast and southeast corners of the building to call out which side of the fence the mesh should be installed.

• The concrete under the fence on the northwest corner of the building should start and stop at the existing sidewalk.

C301

• The height of the fence at the double gate should be 12’-0” and 4’-0” and the height at the single gate should be 12’-0” and 4’-0”. See the updated drawing that is attached as part of this addendum.

SUBSTITUTION REQUESTS

• S1. Per sheet A602 Level 6 – Aluminum Security Screen by Avant Guards Manufacturing is an approved equal to the Basis of Design: Kane Innovations – Aluminum Van-Guard Security Screen Model: A-VNG-

O.

• S2. Section 233300-2.9 Corridor Dampers by Greenheck is approved.

• S3. Section 233713.13 Air Diffuser by Greenheck is approved.

• S4. Section 233713.23 Air Registers & Grilles by Greenheck is approved.

• S5. Section 233713.43 Security Registers & Grilles by Greenheck is approved.

• S6. Div. 23 Mini-Split AC Systems by Lennox / LG is approved.

• S7. Section 265000 Lighting Equals:

o Type 6A – LC Doane is approved.

o Type 6B – LC Doane is approved.

o Type 6C – LC Doane is approved.

o Type 6D – LC Doane is approved.

o Type EM – Evenlite is approved.

o Type X – Evenlite is approved.

ATTACHMENTS

• Drawing Sheets C300, C301.

• Spec Section 004116R – Bid Form.

END OF ADDENDUM

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1. EXISTING FEATURES PROTECT THE FOLLOWING:

A. EXISTING TUNNEL

B. EXISTING PAVEMENT

C. EXISTING UTILITIES

D. EXISTING BUILDING

2. FENCING, PROVIDE THE FOLLOWING WHERE INDICATED:

A. 12' HEIGHT NO CLIMB MESH FENCE WITH RAZOR WIRE.

B. PEDESTRIAN SALLY PORT ENTRANCE, REMOTE OPERATED.

COORDINATE WITH OWNER AND ARCHITECT.

C. EQUIPMENT GATE. PROVIDE 16' HEIGHT FENCE AT EQUIPMENT GATE

LOCATIONS. COORDINATE WITH OWNER AND FENCE MANUFACTURER.

D. PEDESTRIAN GATE.

E. 4" DEPTH X 2' WIDTH PCC UNDER FENCE, PROVIDE CONTROL JOINTS

EVERY 15'

F. PEDESTRIAN SALLY PORT ENTRANCE, KEY FOB OPERATED.

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H. PCC STOOP. SEE DETAIL THIS SHEET.

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Place the mesh on the east side and the poles on the west side of the fence.

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1. ALL POSTS, RAILS AND BRACES TO BE GALVANIZED.

2. MATERIALS AND INSTALLATION SHALL BE PER SUDAS UNLESS OTHERWISE

NOTED.

3. FENCE FABRIC SHALL BE INSTALLED ON THE BUILDING SIDE OF THE FENCE.

4. BARBED WIRE AND RAZOR WIRE SHALL BE INSTALLED ALONG THE TOP OF

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PROJECT 9283.00 BID FORM 00 4116 - 1

SECTION 00 4116

BID FORM

The Bid Form must be submitted online through the State’s IMPACS Electronic Procurement System.

RFB #928300-01

BID FORM for CONSTRUCTION CONTRACT for

Cherokee Mental Health Institute 1251 W Cedar Loop, Cherokee, Iowa

Project 9283.00

Iowa Department of Administrative Services Hoover State Office Building, Level 3 1305 East Walnut Street Des Moines, Iowa 50319-0105

The following information is to be completed and submitted with your bid..

1. Bid Form - Completed and Signed (to be uploaded with bid submission)

2. Non Discrimination Clause Information

3. Contractor Targeted Small Business Enterprise Pre-Bid Contract Information

4. Bid Security – 5% of total Bid amount (to be uploaded with bid submission)

Authorized Representative:

The undersigned Bidder, in response to your Request for Bid for construction of the above project, having examined the Drawings, Specifications, and other Bidding Documents dated September 1, 2023, and Addenda issued and acknowledged below as received and being familiar with all the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, equipment and supplies to perform all work to construct the project in strict accordance with the proposed Contract Documents, within the time and at the prices stated below. Prices are to cover all expenses incurred in performing the work required under the proposed Contract Documents, of which this bid is a part.

Bidder acknowledges receipt of the following Addenda which are a part of the Bidding Documents and for which any effect on cost of the Work is included in the bid amounts indicated:

Number ________ ________ ________ ________ ________

Dated ________ ________ ________ ________ ________

Note that the State of Iowa is exempt from State and Local sales and use taxes (including local option and school option) for this project. Taxes on construction materials shall NOT be included in the bid amounts.

PROJECT 9283.00 BID FORM 00 4116 - 2

Amounts shall be indicated in both words and figures. In case of discrepancy, the amount indicated in words shall govern.

BID PACKAGES:

BP 01

Description: Abatement

Bidder proposes and agrees to perform all work as described in the Construction Documents for the sum of:

Dollars

BP 02

Description: General Construction (Pricing should include Unit Price 01 times 250 in this number)

Bidder proposes and agrees to perform all work as described in the Construction Documents for the sum

BP 02 ALTERNATE 02

Description: Price Increase to Include Bid Package #03

Bidder proposes and agrees to perform all work as described in the Construction Documents for the sum

BP 02 UNIT PRICE 01

Description: Provide a unit price to patch/skim coat walls for one hour of work.

$/Hour

ADDM

PROJECT 9283.00 BID FORM 00 4116 - 3

BP 03

Description: Plumbing, Mechanical, and Fire Protection

Bidder proposes and agrees to perform all work as described in the Construction Documents for the sum

BP 04

Description: Electrical

Bidder proposes and agrees to perform all work as described in the Construction Documents for the sum

BP 04 ALTERNATE 01

Description: DEDUCT for Snow Melt System

Bidder proposes and agrees to perform all work as described in the Construction Documents for the sum

Bidder hereby certifies that:

1. This bid is genuine and is not made in the interest of or on behalf of any undisclosed person, firm or corporation;

2. Bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid; Bidder has not solicited or induced any person, firm or corporation to refrain from bidding;

and Bidder has not sought by collusion to obtain any advantage over any other bidder or over the Owner.

3. Bidder hereby certifies that the Bidder is registered with the Iowa Labor Commissioner as a Contractor as required by Chapter 91C, Code of Iowa.

4. Bidder agrees to comply with all Federal and State Affirmative Action/Equal Employment Opportunity requirements concerning fair employment and will not discriminate between or among them by reason of race, color, religion, sex, national origin or physical handicap.

5. All construction under this Contract shall conform to the requirements of the Iowa State Building Code.

6. Bidder agrees that this bid shall remain valid and shall not be withdrawn for a period of thirty (30) calendar days after the date for receipt of bids.

PROJECT 9283.00 BID FORM 00 4116 - 4

7. Bidder agrees that if written notice of acceptance of this bid is mailed, emailed, or delivered to the undersigned within thirty (30) days after the date in which bids are due, or at any time thereafter before it is withdrawn, the undersigned will sign and return the Contract Agreement, prepared in accord with the Bidding Documents and this bid as accepted; and will also provide proof of insurance coverage and required surety bonds.

8. Bidder understands that the Owner reserves the right to reject any and all bids, and to waive irregularities or informalities and enter into a contract for the work, as the Owner deems to be in the best interest of the State.

9. Bidder understands that the Owner reserves the right to accept any, or no, Alternate Bid, if requested, and that the Alternate Bids may be considered in any order or combination, and the low Bidder shall be determined on the basis of the sum of the base bid and any Alternate(s) accepted.

Subcontractors:

The Trade Contractor must identify all Subcontractors and Suppliers within 48 hours of the published date and time for which bids must be submitted, in accordance with Iowa Code Section 8A311, as amended by House File 646 in 2011. Subcontractors and suppliers may not be changed without the approval of the Owner. Requests for changing a Subcontractor or supplier must identify the reason for the proposed change, the name of the new Subcontractor or supplier, and the change in the subcontractor or supplier price as a result of the change. Any reduction in subcontractor or supplier price as a result of the change, if the change is approved by the Owner, shall be deducted from the Trade Contract Price via a deductive Change Order. Any such changes, if approved by the Owner, which result in an increase in the Trade Contract Price shall be borne by the Trade Contractor.

Enforcement of Reciprocal Resident Bidder Preference, per Iowa Code 73A.21.

All bidders shall either check the box next to “Resident Bidder” or check the box next to “Nonresident Bidder” and by doing so and signing thereafter certifies and attests to the same. All information requested must be provided. Seek out the advice of an attorney if you have questions.

“Resident Bidder” means a person or entity authorized to transact business in of the State of Iowa and having a place of business for transacting business within the State of Iowa at which it is conducting and has conducted business for at least three years prior to the date of the first advertisement for the public improvement. Note, however, that if a nonresident bidder’s state or foreign country has a more stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that state or foreign country.

Resident Bidder

Name of Resident Bidder: ___________________________

By: _____________________________________ Authorized Agent and Signatory of Resident Bidder

OR:

Nonresident Bidder

Name of Nonresident Bidder: ___________________________

Name of State or Foreign Country of Nonresident Bidder: ___________________________

PROJECT 9283.00 BID FORM 00 4116 - 5

Particularly identify and describe any preference, labor preference, or any other type of preferential treatment, in effect in the nonresident bidder’s state or foreign country at the time of this bid:

NOTICE: Nonresident Bidders domiciled in a state or country with a resident labor force preference shall make and keep, for a period of not less than three years, accurate records of all workers employed on the public improvement. The records shall include each worker’s name, address, telephone number when available, social security number, trade classification, and the starting ending time of employment.

By: ________________________________________ Authorized Agent and Signatory of Nonresident Bidder

Bid Form shall be signed by an officer of the company with authority to bind in a contract.

Notice of acceptance of this bid, or request for additional information by the Department of Administrative Services, may be addressed to the undersigned at the address set forth below:

Legal Name of Firm: ____________________________________________________________

Date: _________________________________________________

Signature of Bidder: ____________________________________________________

Title: ______________________________________________________

Typed Name of Signatory: _____________________________________________________

Email: _______________________________________

Business Address:

Telephone Number: ____________________ Fax Number: ____________________

Federal Tax Identification Number: ____________________

Iowa Contractor Registration Number: _________________________

Bidder Safety Manager Name:_______________________________

For an out-of-state Bidder, Bidder certifies that the Resident Preference given by the State or

Foreign Country of Bidder’s residence, _________________________, is _______ %.

END OF SECTION